AP Disbursements Analyst - payment posting

S+H Search; Richardson (TX); Hybrid; USD 55,000 - 85,000; Full time

Job summary

S+H Search seeks a detail-oriented Payment Processing Specialist to support enterprise-wide payment operations, including ACH transactions, check disbursements, reconciliation, and exception resolution. You will ensure payments are processed accurately, securely, and in compliance with procedures and NACHA rules.

The role emphasizes improving processes, automation initiatives, reporting, and operational efficiency, working with Finance, Treasury, IT, and other teams to resolve issues and meet

Qualifications

• High school diploma or equivalent.
• Minimum of 3 years of experience in payment processing or a related financial operations environment.
• Hands-on experience with ACH processing systems and a strong understanding of NACHA operating rules and the ACH network.
• Experience with check disbursements, payment reconciliation, stop payments, voids, and payment exception resolution.
• Strong analytical, investigative, and problem-solving skills with exceptional attention to detail.
• Proficiency in Microsoft Excel, including VLOOKUP/XLOOKUP, pivot tables, formulas, and data analysis.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Strong written and verbal communication skills.
• Ability to work independently, exercise sound judgment, and adapt to changing business needs.

Responsibilities

• Execute end-to-end payment processing for domestic and international transactions, ensuring accuracy, compliance, and timely settlement.
• Balance, validate, prepare, print, and distribute general disbursements in accordance with established approval controls.
• Process check stop-payment and void requests, coordinating with operating units and banking institutions.
• Investigate and resolve payment exceptions, rejected transactions, returns, stale checks, and potentially altered checks.
• Monitor payment activity for potential fraud and elevate suspicious transactions as appropriate.
• Serve as a primary point of contact for internal and external payment inquiries, including check status and check copy requests.
• Partner with IT to troubleshoot failed transactions and resolve issues related to financial systems.
• Test check-printing software following system updates, enhancements, or configuration changes.
• Ensure compliance with NACHA operating rules and established payment processing procedures.
• Support unclaimed property requirements, including outstanding check research, payee correspondence, reporting, and annual filings.
• Assist with annual 1099 preparation and related reporting activities.
• Collaborate with Finance, Treasury, IT, and other internal teams to resolve issues and improve payment operations.
• Monitor deadlines, KPIs, and SLAs to ensure timely completion of responsibilities.
• Identify opportunities to improve workflows, support automation initiatives, and enhance payment processing efficiency.
• Maintain accurate SOPs, process documentation, and internal controls.
• Prepare routine and ad hoc reports for leadership, communicate potential delays or operational concerns, and provide updates on performance metrics.
• Perform additional duties as assigned.

Skills

Analytical skills

Investigative skills

Problem-solving

Written and verbal communication

Education

High school diploma or equivalent

Tools

Excel (VLOOKUP, XLOOKUP, pivot tables)

AvidXchange

Microsoft Dynamics 365 (D365)

Job description

We are seeking a detail-oriented and analytical Payment Processing Specialist to support enterprise-wide payment operations, including ACH transactions, check disbursements, payment reconciliation, and exception resolution. This individual will help ensure payments are processed accurately, securely, and in compliance with established procedures, banking requirements, and NACHA operating rules.

The ideal candidate has hands-on experience in payment processing, strong investigative and problem-solving skills, and the ability to thrive in a fast-paced, collaborative environment. This role will also contribute to process improvements, automation initiatives, reporting, and ongoing operational efficiency.

Key Responsibilities

• Execute end-to-end payment processing for domestic and international transactions, ensuring accuracy, compliance, and timely settlement.
• Balance, validate, prepare, print, and distribute general disbursements in accordance with established approval controls.
• Process check stop-payment and void requests, coordinating with operating units and banking institutions.
• Investigate and resolve payment exceptions, rejected transactions, returns, stale checks, and potentially altered checks.
• Monitor payment activity for potential fraud and elevate suspicious transactions as appropriate.
• Serve as a primary point of contact for internal and external payment inquiries, including check status and check copy requests.
• Partner with IT to troubleshoot failed transactions and resolve issues related to financial systems.
• Test check-printing software following system updates, enhancements, or configuration changes.
• Ensure compliance with NACHA operating rules and established payment processing procedures.
• Support unclaimed property requirements, including outstanding check research, payee correspondence, reporting, and annual filings.
• Assist with annual 1099 preparation and related reporting activities.
• Collaborate with Finance, Treasury, IT, and other internal teams to resolve issues and improve payment operations.
• Monitor deadlines, key performance indicators (KPIs), and service-level agreements (SLAs) to ensure timely completion of responsibilities.
• Identify opportunities to improve workflows, support automation initiatives, and enhance payment processing efficiency.
• Maintain accurate standard operating procedures (SOPs), process documentation, and internal controls.
• Prepare routine and ad hoc reports for leadership, communicate potential delays or operational concerns, and provide updates on performance metrics.
• Perform additional duties as assigned.

Required Qualifications

• High school diploma or equivalent.
• Minimum of 3 years of experience in payment processing or a related financial operations environment.
• Hands-on experience with ACH processing systems and a strong understanding of NACHA operating rules and the ACH network.
• Experience with check disbursements, payment reconciliation, stop payments, voids, and payment exception resolution.
• Strong analytical, investigative, and problem-solving skills with exceptional attention to detail.
• Proficiency in Microsoft Office, particularly Excel, including VLOOKUP/XLOOKUP, pivot tables, formulas, and data analysis.
• Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment.
• Strong written and verbal communication skills and the ability to work effectively with internal teams and external partners.
• Ability to work independently, exercise sound judgment, and adapt to changing business needs.

Preferred Qualifications

• Experience managing or optimizing accounts payable payment processing through platforms such as AvidXchange.
• Familiarity with Microsoft Dynamics 365 (D365) or other financial ERP systems.
• Exposure to AI-enabled financial automation tools, such as VIC.AI.
• Experience supporting payment fraud prevention, unclaimed property reporting, and annual 1099 processes.
• Experience with process improvement, workflow automation, and operational reporting.

Ideal Candidate

The successful candidate is proactive, dependable, customer-focused, and comfortable taking ownership of payment-related issues from investigation through resolution. They demonstrate sound judgment, a strong sense of urgency, and a commitment to accuracy, compliance, and continuous improvement.

The ability to collaborate effectively with colleagues across multiple office locations, including remote teams, is essential.