AP Clerk

USPI; San Antonio (TX); On-site; USD 25,000 - 33,000; Part time

Job summary

USPI Foundation Surgical Hospital is seeking a motivated PRN AP Clerk. The role focuses on accounts payable data entry, vendor statement reconciliation, and month-end processes to support outpatient orthopedic and spine surgical services. Strong communication and ERP experience preferred.

Responsibilities include PO/invoice matching, coding, vendor interactions, and maintaining files and reports. This position requires attention to detail and professional conduct in a fast-paced hospital setting.

Qualifications

• High school graduate required.
• Three years accounts payable experience in hospital or clinical setting preferred.
• Experience using Oracle Financials or other ERP system.
• Ability to operate standard office equipment and write routine reports.
• Strong communication and time-management skills.
• Detail oriented with professional appearance and phone etiquette.

Responsibilities

• Data entry for accounts payable and reconciliation of vendor statements.
• Code and match invoices to packing slips; follow month-end close and reports.
• Run weekly cash requirement checks and finalize vendor check runs.
• Maintain vendor files and monthly financial reports; assist with year-end 1099 prep.
• Interact with patients, families, doctors, staff and vendors.
• Reconcile vendor credits and payments; resolve invoice problems with Materials Management.
• Review vendor statements and ensure accurate Oracle data entry.

Job description

USPI Foundation Surgical Hospital

is seeking a motivated PRN AP Clerk to join our team. We have 25 Beds and 8 OR rooms and 3 ER Rooms. We perform outpatient surgical procedures in Orthopedic, Spine.

Job Summary:

The AP Clerk is responsible for data entry of accounts payable, reconciliation of vendor statements, coding and matching invoices to packing slips, running month end close and reports, running the weekly preliminary check runs to determine cash requirements, finalizing vendor check run, maintaining vendor files, maintaining monthly financial reports and year-end 1099 preparation, interacts with patients, patient’s families, doctors, fellow employees and vendors.

Job Duties:

• Maintains record of requisitions, purchase orders, invoices and reconciles any discrepancies
  
• Verifies invoices and contract pricing. Ensures PO, invoice and receiving documents are reconciled.
• Code and pay all invoices in a timely manner.
• Reconcile vendor issues related to credits and payments. Handle all vendor calls.
• Work with Materials Management department to resolve invoice problems and credits.
• Review and follow-up on vendor statements.
  
• Maintain vendor files.
• Process accurate data in Oracle with minimal errors.

Who We Are

At USPI, we create relationships that create better care. We partner with physicians and healthcare systems to provide first-class ambulatory solutions throughout the United States. We are committed to providing surgical services in the most efficient and clinically excellent manner.

USPI is committed to, and proud of our inclusive culture. An inclusive culture, in our view, is respectful of differences and nurtures and supports the contributions of each individual, while also embracing and leveraging diversity. A diverse workforce, combined with an inclusive culture, makes USPI stronger and better able to meet the needs of our diverse patient and physician population.

Required Skills:

Qualifications

• High school graduate.
• Three years previous accounts payable experience preferable in a hospital or clinical environment.
• Experience using Oracle Financials or other ERP related system.
• Must have the skills necessary to operate the office equipment required to fulfill job duties.
• Ability to write routine reports.
• Medical terminology and computer experience beneficial
• Good communication skills.
• Ability to use time wisely in preparing work area to meet high-paced demand.
• Must be detail oriented.
• Must be able to communicate verbally and non-verbally in a professional manner.
• Must be able to adhere to hospital financial and admitting policies.
• Ability to promote positive relationships with patients and staff.
• Must know insurance verification and collection processes.
• Must have problem solving and decision-making skills.
• Professional appearance.
• Must demonstrate excellent phone etiquette and exceptional customer service skills