AP Clerk

Talentify; Gardnerville (NV); On-site; USD 34,000 - 41,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Job summary

Aston Carter is seeking a detail-oriented Accounts Payable Clerk to support daily accounting operations in Gardnerville, NV. You will process invoices, purchase orders, vendor payments, and payroll-related transactions with a focus on accuracy and confidentiality.

The role requires at least 1 year in accounts payable, solid data-entry skills, and the ability to handle sensitive financial information in a fast-paced environment. This is a contract-to-hire, fully onsite position.

Qualifications

• At least 1 year of Accounts Payable experience.
• Experience with invoices, purchase orders, and payment processing.
• Knowledge of accruals vs prepaid expenses.
• Proficiency in using a computerized accounts payable system.
• Strong data-entry and organizational skills.

Responsibilities

• Process daily accounting transactions including purchases, invoices, bank deposits, customer payments, and payroll under supervision.
• Classify and verify invoices, ensure attachments, and reconcile with POs and receiving records.
• Code account numbers and enter data into the AP system.
• Identify and resolve invoice discrepancies with departments or vendors.
• Prepare and issue checks for vendors and other payees; obtain signatures.
• Maintain AP ledgers and filing systems for accurate records.
• Process invoices from approximately $250 to $4,000 weekly.
• Maintain confidentiality of financial and payroll information.

Skills

AP experience

Data entry

Organizational skills

Attention to detail

Payroll knowledge

Vendor communication

Tools

Accounts payable software

Job description

About this job

We're seeking a detail-oriented Accounts Payable Clerk to support daily accounting operations by processing invoices, purchase orders, vendor payments, payroll-related transactions, and reconciliations while ensuring accuracy, timeliness, and confidentiality.

In this role, you'll review and classify invoices, verify supporting documentation, match invoices to purchase orders and receiving records, code expenses accurately, process payments, assist with check runs, maintain AP records and filing systems, and collaborate with vendors and internal departments to resolve discrepancies. The ideal candidate will have at least 1 year of Accounts Payable experience, working knowledge of AP/AR principles, experience with invoices, purchase orders, and payment processing, strong data-entry and organizational skills, an understanding of accruals versus prepaid expenses, and the ability to handle sensitive financial and payroll information with professionalism and discretion while thriving in a fast-paced accounting environment.

Responsibilities

• Accurately process daily accounting transactions, including purchase orders, invoices, bank deposits, customer payments, and payroll, under direct supervision.
• Receive and classify incoming invoices to ensure accuracy and completeness prior to payment.
• Verify data on invoices, confirm appropriate attachments are included, and reconcile invoices with purchase orders and receiving records.
• Code account numbers for the proper distribution of costs and enter information into the computerized accounts payable system.
• Examine documents and invoices for errors or discrepancies, notify departments or vendors of issues, and initiate corrective actions.
• Prepare and generate checks for vendors and other payees, obtain required signatures, and sort checks for distribution.
• Receive, review, prepare, and distribute purchase orders in accordance with established procedures.
• Organize and maintain accounts payable ledgers, logs, and filing systems to ensure accurate and accessible records.
• Process invoices in the range of approximately $250 to $4,000 on a weekly basis.
• Maintain confidentiality of all financial and payroll information at all times.
• Collaborate with internal departments and external vendors to resolve invoice issues and ensure timely payments.
• At least 1 year of experience in accounts payable.
• Working knowledge of accounting principles related to accounts payable and accounts receivable.
• Ability to accurately process invoices, checks, and other accounts payable transactions.
• Understanding of the difference between accruals and prepaid expenses.
• Experience working with invoices, purchase orders, and receiving records.
• Ability to review and verify invoice data for accuracy and completeness.
• Proficiency in using a computerized accounts payable system.
• Attention to detail and accuracy when coding account numbers and distributing costs.
• Ability to identify and resolve invoice errors or discrepancies in coordination with departments or vendors.
• Experience handling payroll-related transactions.
• Must possess and maintain a valid California or Nevada drivers license or be capable of obtaining one within 30 days of employment.
• Ability to maintain confidentiality of sensitive financial and payroll information.

Job Type & Location

This is a Contract to Hire position based out of Gardnerville, NV.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

Application Deadline

This position is anticipated to close on Nov 19, 2026.

Workplace Type

This is a fully onsite position in Gardnerville,NV.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.

Each posting applies separately and lists its own pay.