AP/AR Specialist

The Global Orphan Project; Kansas City (MO); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

Life insurance

401(k)

PTO

Job summary

The Global Orphan Project in Kansas City, MO is seeking an AP/AR Specialist to support financial operations for a faith-based nonprofit. You will manage vendor invoices, process payments, reconcile statements, and maintain accurate AP records within QuickBooks Nonprofit, while assisting with AR, donor invoicing, and grant receivables.

You’ll collaborate with the finance and development teams to ensure compliance with nonprofit accounting standards, maintain internal controls, and support audits

Qualifications

• Associate degree in accounting, Finance, or a related field.
• 2+ years of experience in accounts payable, accounts receivable, or general accounting.
• Faith Alignment: Demonstrated commitment to Christian faith and values, with a passion for applying these principles to financial stewardship.
• Familiarity with nonprofit accounting principles, including restricted/unrestricted funds, and proficiency in financial software.
• Comfortable using Microsoft Office Suite (especially Excel) and financial systems for data entry and reporting.

Responsibilities

• Process vendor invoices, ensuring accuracy and timely approval.
• Execute payments via check, ACH, or wire transfers.
• Reconcile vendor statements and maintain AP records.
• Generate and distribute donor invoices; monitor accounts.
• Process incoming payments and apply to donor accounts.
• Prepare AR aging reports for fundraising and reporting.
• Collaborate with Development to track pledge and grant receivables.
• Support audits with AP documentation and schedules.
• Ensure compliance with nonprofit accounting standards.

Skills

Detail-oriented

Team player

Tech-savvy

Communication skills

Ethical stewardship

Education

Associate degree

Bachelor's degree preferred

Tools

QuickBooks Nonprofit

CRM systems

Excel

Job description

AP/AR SpecialistGO ProjectOrganizational ProfileAt The Global Orphan Project, our mission is to break the orphan cycle by addressing its root causes, relational and economic, strengthening families before breakdown occurs. We believe the God designed the as the foundation of society. When families fracture, children pay the highest price, often entering destructive downstream systems such as street life, prison, and human trafficking.When our ministry began, we sought to respond to this crisis by building physical orphanages around the world. But along the way, we discovered something that changed our trajectory: up to 90% of children living in orphanages globally have at least one living parent who could care for them if they had the means. Many were placed in orphanages not because of abuse or abandonment, but because their parents, often single mothers, felt unable to provide for them.We soon recognized the same reality in our own nation. In the richest country the world has ever known, the leading reason children enter foster care is not abuse, it's neglect, most often tied to poverty.This conviction drives us today: to come alongside families, churches, and communities, offering hope and tangible solutions so that children can grow up in a loving family. We achieve this through preventative platforms. Preventative platforms are a bottom-up, community-based, family-strengthening approach that creates strategic and effective local interventions that stop family breakdown before it starts at scale.Position SummaryAP and AR Specialist: Headquarters Office, Kansas City, MissouriREPORTS TO: Director of Accounting & Finance of GO ProjectPOSITION: Full-time, non-exemptIn your role as the AP/AR Specialist, you will play a vital role in supporting GO Project’s financial operations, ensuring accurate and efficient management of accounts payable and receivable. Working closely with the finance team and under the direction of the Director of Accounting & Finance, you will contribute to data-driven decisions and uphold our faith-based mission to serve children and families worldwide.Your Responsibilities IncludeAccounts Payable:Process vendor invoices, ensuring accuracy, proper coding, and timely approval in alignment with organizational policies.Execute payments via check, ACH, or wire transfers, adhering to vendor terms and cash flow priorities.Reconcile vendor statements, resolve discrepancies, and maintain positive vendor relationships.Maintain accurate AP records in nonprofit financial software (e.g., QuickBooks Nonprofit) and assist with month-end account reconciliations.Support annual audits by providing AP documentation and schedules.Accounts Receivable:Generate and distribute donor and client invoices, ensuring accuracy and compliance with restricted and unrestricted fund requirements.Monitor customer accounts, track payments, and follow up on overdue balances with professionalism and care.Process incoming payments (checks, credit cards, electronic transfers) and apply them accurately to donor or client accounts.Prepare AR aging reports and provide updates to the finance team to support fundraising and donor engagement efforts.Collaborate with the Development team to ensure accurate tracking and reporting of pledge and grant receivables.Compliance & Stewardship:Ensure all AP/AR transactions comply with nonprofit accounting standards and organizational policies.Maintain organized financial records and support internal controls to ensure transparency and data security.Assist with state registrations and regulatory compliance related to financial transactions.Technology & Process Improvement:Leverage financial software and tools (e.g., QuickBooks, Salesforce, Rippling, CRM systems) to streamline AP/AR processes and improve accuracy.Collaborate with the finance and IT teams to implement technology solutions that enhance efficiency and support real-time reporting.Contribute to a culture of continuous improvement by identifying opportunities to optimize workflows.Team Collaboration:Respond to inquiries from vendors, donors, and internal stakeholders with professionalism and alignment with GO Project’s values.Support ad-hoc financial projects, reporting, and analysis as directed by the Director of Accounting & Finance.Knowledge and Skills, You Bring to the Organization:Education & Experience: Associate degree in accounting, Finance, or a related field2+ years of experience in accounts payable, accounts receivable, or general accounting.Faith Alignment: Demonstrated commitment to Christian faith and values, with a passion for applying these principles to financial stewardship.Financial Expertise: Familiarity with nonprofit accounting principles, including restricted/unrestricted funds, and proficiency in financial software (e.g., QuickBooks Nonprofit).Technology Proficiency: Comfortable using Microsoft Office Suite (especially Excel) and financial systems for data entry and reporting.Attention to Detail: Strong organizational skills and ability to manage multiple tasks with accuracy in a fast-paced environment.Communication Skills: Clear verbal and written communication to interact with vendors, donors, and internal teams.Preferred Knowledge, Skills:Bachelor's degree in accounting and finance preferred.Nonprofit Experience: 1+ years in nonprofit accounting, with knowledge of donor reporting and grant management.Technology Skills: Experience with CRM systems or automated AP/AR workflows.Analytical Skills: Ability to generate and interpret financial reports to support decision-making.Physical Requirements:This role is primarily sedentary, with occasional requirements to lift materials up to 15 pounds, such as office supplies or financial records. Minimal local travel may be required for meetings or vendor interactions.How Colleagues Describe You:Detail-Oriented & Organized: You excel at managing financial transactions with precision and maintaining accurate records. Collaborative Team Player: You work effectively with colleagues, vendors, and donors, fostering a culture of trust and mission alignment.Tech-Savvy & Efficient: You embrace technology to streamline processes and ensure data accuracy. Ethical & Responsible: You prioritize compliance and stewardship, ensuring resources are managed responsibly to maximize mission impact.Why Join Us?At The Global Orphan Project, you’ll work alongside a passionate, faith-driven team committed to excellence, innovation, and impact. We offer a competitive benefits package for full-time roles (30+ hours/week), including health, dental, vision, employer-paid life insurance, 401(k), and generous PTO. Join us to grow personally, professionally, and spiritually while building a future that uplifts communities and transforms lives.The above description is not intended to be comprehensive, but rather a focused list of priorities. Success provides the opportunity to not only build a career but also bring much-needed support and care to local children and families in crisis across the United States. Successful candidates, like all GO Project LLC employees, are expected to live and work consistent with GO’s vision, mission, and values.GO Project offers a competitive benefits package for full-time positions (30+ hours per week) including health, dental, vision and employer paid life insurance, retirement savings and generous PTO plan and a highly competitive, market-indexed compensation when compared to similar non-profit roles. Compensation is commensurate with relevant skills and experience.The Global Orphan Project is a 501c3 nonprofit located at 3161 Wyandotte, Kansas City, MO 64111.GO Project associates are at-will employees.www.goproject.org