AP/AR Clerk

Maola Local Dairies; Herndon (VA); On-site; USD 57,308,000 - 71,635,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401(k) with employer match

Life Insurance

Paid Time Off

Job summary

Maola Local Dairies is seeking an Accounts Receivable Clerk to join our farmer-owned cooperative. The role focuses on processing and applying customer payments, maintaining account accuracy, and researching discrepancies.

A high level of detail is required, with strong communication across departments. The position offers competitive pay and a comprehensive benefits package, including Medical, Dental, Vision, 401(k) with employer match, Life Insurance, paid time off, and more—available within

Qualifications

• High school diploma or GED required.
• At least 1 year of office experience; accounting experience preferred.
• Proficiency with MS Office (Excel, PowerPoint, Word).

Responsibilities

• Post payments to customer accounts in a timely and efficient manner.
• Prepare daily bank deposits from checks.
• Review and research account balances for accuracy.
• Review A/R for posting and status of accounts.
• Communicate with Accounts Receivable Supervisor concerning problems with accounts.
• Data entry and file maintenance of customer files.
• Research customer activity as requested by AR Supervisor.
• Respond to inquiries via phone, fax and email regarding payments and balances.

Skills

Communication

Accountability

Customer Focused

Initiative

Problem-Solving

Collaboration

Education

GED or High School Diploma

Tools

Microsoft Office

Job description

Built on over a century of dedication, Maola is always looking ahead—investing in our people, strengthening our communities, and securing fresh, local dairy for the future.

Join a farmer-owned cooperative rooted in integrity, sustainability, and a passion for providing fresh, high-quality Maola dairy products.

We prioritize your well‑being with competitive pay and a comprehensive benefits package, including Medical, Dental, Vision, 401(k) with employer match, Life Insurance, paid time off, and more—available within your first month.

Our employees are an integral part of who we are — what you do and what you think matters.

Why You Will Love Working At Maola

• Built on over a century of dedication, Maola is always looking ahead—investing in our people, strengthening our communities, and securing fresh, local dairy for the future.
• Join a farmer-owned cooperative rooted in integrity, sustainability, and a passion for providing fresh, high-quality Maola dairy products.
• We prioritize your well‑being with competitive pay and a comprehensive benefits package, including Medical, Dental, Vision, 401(k) with employer match, Life Insurance, paid time off, and more—available within your first month.
• Our employees are an integral part of who we are — what you do and what you think matters.

Hourly Pay Rate: $20.00 - $25.00

Summary

This position performs the task of processing and payment of customer payments. A high level of detail and accuracy is required.

Essential Duties And Responsibilities

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Post payments to customer accounts in a timely and efficient manner.
• Prepare daily bank deposit from checks received.
• Review and research account balances for accuracy.
• Review A/R for posting and status of accounts.
• Communicate with department manager concerning problems with accounts.
• Data entry.
• File and maintain customer files, ensuring they are kept in an orderly fashion.
• Research customer account activity as requested by Accounts Receivables Supervisor and Controller.
• Respond to customer inquiries via phone, fax and email regarding payments/ balances on their accounts in an efficient and courteous manner.
• Other duties as assigned.

Basic Requirements

• At least a high school diploma or general education degree (GED).
• At least 1 year of experience working in an office setting and using Microsoft Office Suite (i.e., Excel, PowerPoint, Word, etc.). Accounting experience preferred.

COMPETENCIES

• Communication
  • Communicate clearly and effectively through multiple channels — oral, written, visual, and non-verbal — ensuring our messages are understood and delivered appropriately, whether in-person or digitally.
• Accountability
  • Take responsibility for actions and anticipate challenges before they arise.
  • Solve problems both within and outside of departments, proactively addressing issues as they occur.
• Customer Focused
  • Prioritize understanding and meeting both internal and external customer needs.
  • Ensure high levels of satisfaction and loyalty by anticipating customer requirements and striving for exceptional service.
• Initiative
  • Proactive in identifying opportunities and addressing potential threats.
  • Act independently and decisively, rather than waiting for situations to demand action.
• Problem-Solving
  • Possess the ability to identify and address complex issues with minimal guidance.
  • Skilled at analyzing challenges and finding practical, effective solutions.
• Collaboration
  • Take responsibility for deliverables while also supporting others to ensure that collective goals are met.
  • Able to work harmoniously with others toward a common goal, recognizing and valuing each person’s contributions, is fundamental to successful collaboration.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to sit. The employee is occasionally required to stand, walk; reach with hands and arms; and stoop. The employee must occasionally lift and/or move boxes up to 25 pounds.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• The individual would encounter normal office environmental conditions.
• The noise level for the work environment would be considered in the moderate range (example: computers, printers, light traffic).

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Maola Local Dairies® is a farmer-owned cooperative committed to its local farm families and to producing high-quality, nutritious dairy products. Founded in 1920, Maola processes and delivers your favorite milk, cream, and dairy products to families, schools, and communities while investing in quality, innovation, and sustainability across its farms and supply chain. Learn more at www.maolamilk.com.