AP Accounting Clerk

Classical Conversations; Southern Pines (NC); Vor Ort; USD 35.000 - 45.000; Vollzeit

Benefits dieser Stelle

Performance-based bonuses

Matching 401k

2 weeks of paid vacation

8 hours of paid volunteer time/year

10 Paid holidays

1 Floating Holiday

Tuition reimbursement

Professional development

Medical, Vision, Dental, Life insur.

Employee Assistance Program

Zusammenfassung

Quadrivium Services seeks an AP Accounting Clerk to ensure vendor accounts, payments, and financial records are accurate and orderly in a dependable, behind-the-scenes role.

You’ll thrive in a structured environment where precision matters daily, with responsibilities including processing payments within 24 hours, maintaining reconciliations, managing vendor files, and upholding internal controls—contributing to timely year‑end reporting and financial integrity.

Qualifikationen

• Minimum of one year of accounting experience.
• Strong knowledge of general accounting principles including AR/AP and credit management.
• Accurate data entry with attention to detail.
• Excellent organizational and time-management skills.
• Ability to maintain confidentiality.
• Ability to read/interpret vendor invoices, POs, credit terms, contracts, operations manuals.
• Ability to write clear procedures for tasks.
• Solid math skills with whole numbers, fractions, and decimals.
• Proficiency in Microsoft 365.
• Experience with cloud-based accounting systems.
• Knowledge of credit card processing and electronic payments.

Aufgaben

• Maintain vendor accounts and process payments.
• Keep financial records accurate and audit-ready.
• Reconcile accounts and support month-end close.
• Ensure compliance with internal controls and policies.
• Manage vendor files and AP documentation.
• Explain tasks through clear procedures.

Kenntnisse

One year accounting experience

Accounts receivable

Accounts payable

Credit management

Data entry

Detail oriented

Organizational skills

Confidentiality

Vendor invoice interpretation

Microsoft 365

Cloud-based accounting software

Payment processing

Credit card processing knowledge

Tools

Microsoft 365 (Word, Excel, Outlook, Teams)

Cloud-based accounting software

Jobbeschreibung

• Location 255 Air Tool Drive,Southern Pines, NC, 28387,United States

If you're the kind of person who finds satisfaction in a job done right — accurate, orderly, and dependable — the AP Accounting Clerk role at Quadrivium Services was built for you. This position keeps vendor accounts, payment processing, and financial records running smoothly and accurately behind the scenes, giving our affiliated companies the stability they need to focus on their mission. You'll thrive in a structured, predictable environment where precision and consistency matter every single day. For someone who takes pride in getting the details right, this is an opportunity to become a trusted, steady hand in a growing accounting team.

Qualification Requirements

To succeed in this job, an individual must satisfactorily perform all essential duties. The requirements below represent the necessary knowledge, skills, and abilities. Reasonable accommodations may be provided for individuals with disabilities.

Company Benefits

• Performance-based bonuses are available with tenure
• Matching 401k
• 2 weeks of paid vacation time prorated
• 8 hours of paid volunteer time/year
• 10 Paid holidays
• 1 Floating Holiday
• Tuition reimbursement
• Professional development
• Medical, Vision, Dental, Life insurance
• Employee Assistance Program

Additional Information

• Job Type: Full Time, Salary, Non-Exempt
• Pay Rate: $35,000–$45,000
• Reports to: Accounting Manager
• Department: Accounting
• Location: Home Office, 255 Air Tool Drive, Southern Pines, NC 28387
• Travel: None

Minimum Qualifications

• Minimum of one year of previous experience in an accounting role
• Thorough knowledge of general accounting principles, including accounts receivable, accounts payable, and credit management
• Accurate data entry skills with strong attention to detail
• Outstanding organizational and time management skills
• Ability to maintain confidentiality
• Ability to read and interpret vendor invoices, purchase orders, credit terms, contracts, and operations manuals
• Ability to write clear procedures explaining specific tasks
• Solid math skills across whole numbers, fractions, and decimals
• Intermediate proficiency in Microsoft 365 (Word, Excel, Outlook, Teams)
• Experience with cloud-based accounting software systems
• Knowledge of credit card processing and electronic payment systems

You’ll Achieve:

• Payment Accuracy: Consistently hit 98% accuracy in payment posting and account reconciliation, month after month
• Timely Processing: Process customer payments within 24 hours of receipt and complete vendor payments without delay
• Clean Reconciliations: Complete monthly reconciliations by deadline, every time, with records that hold up to scrutiny
• Vendor Trust: Build and maintain positive, professional relationships with vendors through steady, reliable follow-through
• Organized Records: Maintain vendor files and AP documentation in a system that’s clear, current, and easy to audit
• Compliance: Uphold company accounting policies and internal controls in every transaction you touch
• Problem Resolution: Follow up on failed payments and discrepancies methodically until records are accurate and issues are closed
• 1099 & Tax Accuracy: Keep end-of-year 1099 summaries and quarterly estimated tax payments accurate and on schedule
• Smooth Month-End Close: Support month-end and year-end closing procedures with dependable, detail-oriented work

Why You’ll Excel in This Role:

• Mastery Through Repetition: A structured, predictable workflow lets you deepen your accounting skills and become the go-to expert on vendor accounts
• Stability You Can Count On: A steady, methodical environment with minimal disruption suits your natural patience and focus
• Clear Standards: Well-defined performance expectations mean you always know exactly what "doing it right" looks like
• Recognition for Precision: Your careful, accurate work is noticed and valued — quality is the standard here, not the exception
• Room to Refine Your Craft: Ongoing professional development and tuition reimbursement support your growth as an accounting professional
• Dependable Team Culture: Work alongside colleagues who share your commitment to doing things thoroughly and correctly
• Low-Drama Environment: A climate-controlled home office setting with reliable systems means fewer surprises and more focus
• Purposeful Impact: Every accurate entry and timely payment you process helps Quadrivium Services support its affiliated companies in equipping families and cultivating classical Christian education — your precision behind the scenes helps fulfill a mission that reaches homes and communities

Physical Demands

Ability to sit at a computer workstation for extended periods (up to 8 hours daily). Color vision is required for reviewing charts, graphs, and visual presentations. Ability to lift and carry up to 25 pounds occasionally.

Climate-controlled home office workspace with reliable high-speed internet required.