AP Accounting Assistant

Ahlstrom; Kaukauna (WI); On-site; USD 45,000 - 60,000; Full time

Job summary

Ahlstrom in Kaukauna, Wisconsin is seeking an AP Accounting Assistant to join our finance team. You will process vendor invoices, manage expense reviews, and support timely, accurate financial reporting while upholding our standards for internal controls.

The role requires an associate degree in accounting or related field, familiarity with ERP systems (JDE, SAP, Basware is a plus), and strong Excel skills. You will interact with vendors and internal teams to resolve issues efficiently.

Qualifications

• Associate’s degree in accounting or related field preferred.
• JDE experience helpful but not necessary.
• SAP experience helpful but not necessary.
• Basware experience helpful but not necessary.
• Strong Excel and interpersonal communication skills.

Responsibilities

• Process vendor invoices in JDE using PO, PO+receipt, or No PO methods.
• Process vendor invoices in SAP.
• Review employee expenses via Chrome River.
• Communicate with vendors promptly and courteously.
• Audit designated contractor invoices for rates and hours.
• Code expenses to accounts and cost centers with accuracy.
• Maintain ledger accuracy and post transactions.
• Monitor vendor systems and email/phone inquiries.
• Prepare for payment processing and maintain invoice files.
• Print and mail checks and statements.

Skills

AP accounting

Analytical skills

Multi-tasking

MS Office suite

Communication skills

Education

Associate’s degree in accounting or related field

Tools

JDE

SAP

Basware

Job description

You have a choice of where you want to work! We invite you along on our journey to Purify and Protect, with Every Fiber, for a Sustainable World. We aim to attract, retain, and energize passionate people, like you, by investing in your professional development and providing opportunities for personal growth.

Do your values align with ours? Accountability, Growth mindset, One team, Care and a fair and inclusive work environment for everyone, everywhere!

We strive to meet the highest standards of corporate citizenship by protecting the health and safety of our team, safeguarding the environment, and creating a long-lasting, positive impact on the communities where we do business.

Are you with us?!?

Our company has tripled in size in the last five years. To support the growth in our transformation, we are now seeking an AP Accounting Assistant to join our team.

Primary Responsibilities:

• Process vendor invoices in JDE with one of three methods: Purchase Order, Purchase Order and receipt, or No Purchase Order
• Process vendor invoices in SAP
• Review employee expenses via Chrome River
• Answer and/or resolve issues with vendors timely and courteously
• Resolve Received Not Vouchered (RNV) issues
• Audit designated time and material contractor invoices for proper back up and ensure accuracy of rates and hours charged
• Code expenses to accounts and cost centers by analyzing invoice/expense reports
• Maintain accuracy of accounting ledger by verifying and posting account transactions
• Monitor vendors web-based systems and adjust as needed
• Monitor the Ahlstrom Accounts Payable e-mail box and phone messages
• Perform testing when needed
• Prepare for payment processing as required
• Maintain invoice files
• Print and mail checks and statements
• Confirm that we are receiving invoices in a timely manner to ensure accurate financial reporting
• All other assignments assigned by management
• Must follow Ahlstrom’s manufacturing and hygiene processes, procedures and policies, as applicable, to the position’s areas of responsibility, in order to meet and maintain the safety, quality, and regulatory compliance requirements for each grade of paper

This is not an exhaustive list of duties or functions and may not necessarily comprise all the “essential functions” for purposes of the ADA.

Occupational Requirements:

• Associate’s degree in accounting or related field, preferred
• JDE experience helpful but not necessary
• SAP experience helpful but not necessary
• Basware experience helpful but not necessary
• High degree of computer proficiency in Microsoft Office programs (Excel, Word)
• Exceptional analytical skills
• Ability to multi-task and receive directions from multiple people
• Solid written, verbal and interpersonal communication skills
• High level of attention to detail
• Applicants must be currently authorized to work in the United States on a full-time basis

Ahlstrom is an Equal Opportunity Employer. Equal opportunity is a sound and just concept to which we are firmly bound. Ahlstrom will not engage in discrimination against, or harassment of, any person employed or seeking employment with our company based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, non-disqualifying disability, status as a protected veteran or other characteristics protected by law.

About Us.

Ahlstrom is a global leader in combining fibers into sustainable specialty materials. Our purpose is to Purify and Protect, with Every Fiber, for a Sustainable World. Our vision is to be the Preferred Sustainable Specialty Materials Company for all our stakeholders. Our three divisions, Filtration and Life Sciences, Food and Consumer Packaging, and Protective Materials, address global trends with safe and sustainable solutions. Our net sales in 2024 amounted to EUR 3.0 billion and we employ some 6,800 people.

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