Anesthesiology Graduate Medical Education (GME) Program/Project Coordinator (Full-Time, On-Site)

CEDARS-SINAI; Los Angeles (CA); On-site; Full time

Job summary

Cedars-Sinai is seeking a Program/Project Coordinator for their Anesthesiology Graduate Medical Education (GME) department in Los Angeles. This role involves strategic support, coordination of schedules, logistics, and fostering relationships with stakeholders, while ensuring compliance with program standards. The ideal candidate will have a bachelor's degree and previous experience in program management and administrative support.

Qualifications

• 2 years of progressively responsible administrative or strategic support experience required.
• 3 years of organizational program or project coordination/support experience preferred.
• GME and EPIC exposure preferred.

Responsibilities

• Maintain program/project schedules and agendas, track deadlines and deliverables.
• Coordinate logistics or information with internal staff and external partners.
• Create reports for management on program/project performance.

Skills

Highly organized

Detail oriented

Multitasking

Team collaboration

Customer Service

Education

High School Diploma/GED

Bachelor's Degree in Health Care, Business Administration, Management or related field

Job description

Job Description

Align yourself with an organization with a reputation for excellence! Cedars-Sinai was awarded the National Research Corporation’s Consumer Choice Award 19 times for providing the highest-quality medical care in Los Angeles. We were also awarded the Advisory Board Company’s Workplace of the Year. Cedars-Sinai offers an outstanding benefit package and competitive compensation. Join us! Discover why U.S. News & World Report has named us one of America’s Best Hospitals..

What will you be doing in this role?

Job Summary

The Program/Project Coordinator provides strategic support to a mid to large scale, recognized organizational program/project by coordinating all operations for the assigned program or project to facilitate the effective management of programs/projects according to organizational standards.

Principal Responsibilities:

• Coordinates and maintains applicable program/project schedules and agendas; which may include tracking deadlines, deliverables, composing meeting meetings and other correspondence/communication with management and/or stakeholders.
• Interfaces with other departments, staff, leaders and/or other partners in the administration of the program/project. Provide coordination of applicable logistics or information as directed by leadership.
• Organizes and coordinates the development of all featured events, outreach activities, meetings and materials/collateral; in the promotion and administration of the program/project. May actively represent the program and/or the organization.
• Helps foster a collaborative and positive relationship building dynamic with internal staff and external parties. May be responsible for providing any applicable education, training, on-boarding and/or mentorship pertaining to program/project.
• Supports the development and management of program/project budgets; maintain and track all supporting budget/financial files and documents. Interface with other departments, vendors and applicable community parties as needed.
• Responsible for creating reports for management in the evaluation of the program/project performance or day-to-day operations. May also be responsible for documenting and tracking program/project compliance.
• May provide feedback to management and make recommendations regarding program/project operations and/or procedures.

Department Specific Responsibilities

• Responsible for creating annual schedules.
• Acts as first point of contact for medical students and provides administrative onboarding on-site.
• Will collaborate with multiple stakeholders from different institutions and maintain a good standing relationship to facilitate onboarding and off-boarding of different levels of learners.
• Provides orientations to different levels of learners on a weekly basis.
• Coordinates the onboarding process for external residents, fellows and medical students, including credentialing, orientation, and the management of rotation specific goals and objectives.
• Collaborate with clinical faculty to ensure educational objectives are met with external rotations, providing mentorship and constructive feedback.
• Develop and maintain relationships with external residency and fellowship programs to ensure timely and accurate processing of all documentation, including agreements, credentialing and licensure requirements.
• Foster a collaborative relationship with residents, faculty, medical students and institutional stakeholders to create a supportive and educational environment coordinating logistics around clinical rotations for external medical students, rotating residents and fellows, overseeing placement, performance evaluations and ensuring compliance with accreditation and institutional standards.

Qualifications

Education:
High School Diploma/GED, (Minimum)

Bachelor's Degree, Health care, Business Administration, Management or related field. (Preferred)

Work Experience:
2 years Progressively responsible administrative or strategic support experience (Minimum)

3 years Organizational Program or Project coordination/support experience; utilizing program/project management and development procedures (Preferred)

GME Experience Preferred

Exposure to ACGME Preferred

Exposure to VSLO & Oasis System Preferred

Exposure to EPIC Preferred

Skills:

Highly organized and detail oriented

Able to multitask with ease

Collaborates well with others in a team environment

Strong Customer Service

Req ID : 8434
Working Title : Anesthesiology Graduate Medical Education (GME) Program/Project Coordinator (Full-Time, On-Site)
Department : Anesthesiology Academics
Business Entity : Cedars-Sinai Medical Center
Job Category : Administrative
Job Specialty : Administrative
Overtime Status : NONEXEMPT
Primary Shift : Day
Shift Duration : 8 hour
Base Pay : $29.87 - $46.30

Qualifications

Education:
High School Diploma/GED, (Minimum)

Bachelor's Degree, Health care, Business Administration, Management or related field. (Preferred)

Work Experience:
2 years Progressively responsible administrative or strategic support experience (Minimum)

3 years Organizational Program or Project coordination/support experience; utilizing program/project management and development procedures (Preferred)

GME Experience Preferred

Exposure to ACGME Preferred

Exposure to VSLO & Oasis System Preferred

Exposure to EPIC Preferred

Skills:

Highly organized and detail oriented

Able to multitask with ease

Collaborates well with others in a team environment

Strong Customer Service