Analyst, Utility Billing Operations

Cardinal Group; Denver, Northern (CO, KY); On-site; USD 65,000 - 70,000; Full time

Job summary

Cardinal Group in Denver, CO is seeking an Analyst, Utility Billing Operations to oversee the billing and bill pay functions for a portfolio of communities. You will ensure accurate, timely resident billing and align with client expectations, leveraging your knowledge of utility billing and property management operations.

The role emphasizes collaboration with the utility billing team and on-site staff, delivering clear communication, resolving inquiries, and supporting SOPs and metrics to scale

Qualifications

• Bachelor's degree preferred; 3–5 years in utility billing operations.
• GAAP knowledge applied to property management and real estate.
• Experience with utility billing platforms and software.

Responsibilities

• Manage resident utility billing cycles and ensure on-time billing.
• Assist with onboarding communities to Cardinal Group’s platform.
• Collaborate with third parties to ensure data accuracy and upload.
• Process monthly utility billing for assigned portfolio of communities.
• Respond to resident inquiries and provide explanations and support.
• Ensure billing methods comply with jurisdictional regulations and lease terms.
• Respond to inquiries from community managers and on-site teams.
• Compile recovery analysis reports at community and portfolio levels.
• Research and analyze recovery statistics; devise remediation plans.
• Articulate complex billing scenarios to diverse audiences.
• Assist with SOPs, workflows, and success metrics for scalable billing.

Skills

Analytical skills

Interpersonal skills

Time management

Team player

Education

Bachelor's degree preferred

Tools

YARDI

Entrata

RealPage

Microsoft Excel

Google Suite

Job description

POSITIO N: Analyst, Utility Billing Operations (Full Time, Exempt)

REPORTS TO:

Manager, Utility Billing Operations

COMPENSATION:

Pursuant to Colorado regulations, if this job is performed in Colorado, the salary range is $65,000 - $70,000, with potential bonus opportunity. Eligible to participate in the company benefits plan. We offer health, vision, dental, and pet insurance. We offer a 401(k) retirement plan, student loan assistance, licensing and continuing education reimbursement, and parental leave.

SUMMARY

The Analyst, Utility Billing Operations ("Analyst") is responsible for the oversight of the utility billing and bill pay functions within the utility billing platform for their assigned portfolio of communities. The Analyst’s primary responsibility is to ensure accurate and timely production of each assigned community’s Resident Billing and Bill Payment requirements, as well as the satisfaction of the company's utility billing clients and residents. To successfully fulfill these responsibilities, the Analyst must have technical expertise in all facets of utility billing and have a strong working knowledge of property management operations. Furthermore, the Analyst must have strong communication and collaboration skills to effectively interact with the utility billing team as well as correspond with the company's clients.

RESPONSIBILITIES

(Including but not limited to)

• Manage resident utility billing cycles for all assigned properties and ensure the accurate and on-time billing of residents
• Assist with the implementation and on-boarding process of communities transitioning to Cardinal Group’s utility billing platform.
• Collaborate with third parties to ensure all data is received, audited and uploaded appropriately into Cardinal Group’s utility billing platform.
• Process monthly utility billing for assigned portfolio of communities
• Monitor sites for missing utility invoices, including their retrieval and the submission required for timely processing of monthly utility billing.
• Respond to resident inquiries, providing explanation and support for all resident customer service needs.
• Ensure all billing and allocation methods comply with both jurisdictional regulations and lease terms for assigned communities, performing research as necessary.
• Respond to inquiries or support needs from community managers, portfolio managers, or other Cardinal Group on-site or HQ team members.
• Compile and maintain periodic recovery analysis reports at community and portfolio levels
• Perform research and analysis in support of recovery statistics. Devise remediation plans if required.
• Articulate complex billing scenarios and calculations across a wide spectrum of audiences.
• Assist with establishing and documenting SOPs, workflows, training, and success metrics necessary to operate Cardinal Group’s utility billing platform at scale.
• Other tasks, as assigned by the Manager.

QUALIFICATIONS

• Bachelor's degree preferred.
• 3-5 years' experience in utility billing operations.
• YARDI, Entrata, RealPage experience preferred.
• Working Knowledge of generally accepted accounting principles (GAAP), and their proper application within the property management and real estate industries.
• Strong Working knowledge of the real estate and property management industry, especially with regards to utility billing management, current providers in the space, and the operational impact of utility billing and utility management.
• Working knowledge of property management accounting software.
• Strong working knowledge of Microsoft Word, Excel and Google Suite.
• Ability to read, analyze, articulate and compile financial reports.
• Ability to work independently as well as utilize appropriate escalation protocols.
• Excellent interpersonal skills and willingness to assist with additional tasks, including improving the company's utility billing and management platforms.
• Excellent time management and business correspondence skills.
• Ability to work as a team player and respect those you work with.
• Ability to embrace change and new ideas.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those a Team Member encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Incumbents work in an office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the Team Member is regularly required to use hands to finger, type, handle, or feel and talk or hear. The Team Member is frequently required to stand; walk; reach with hands and arms, and stoop, or squat. The Team Member is often required to sit. The Team Member must be able to push, pull, lift, carry, or maneuver office products and supplies of up to twenty (20) pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their Team Leader.

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.