Analyst, Lease Administration

Panera LLC; United States; On-site; USD 76,000 - 91,000; Full time

Job summary

Panera LLC is seeking a Lease Administration Analyst to support the accurate maintenance of lease records and critical data across a large real estate portfolio. The role partners with Asset Management, Real Estate, Legal, Operations, Facilities, Development, and Finance to manage renewals, track dates, and ensure lease compliance.

The ideal candidate has strong analytical capabilities, exceptional attention to detail, and effective communication skills to manage multiple priorities in a complex

Qualifications

• Bachelor's degree in a related field or equivalent experience.
• 2-5 years of experience in lease administration, real estate operations, or related fields.
• Experience with lease administration or real estate management systems.
• Proficiency in Microsoft Office, especially Excel.

Responsibilities

• Prepare lease summaries, reports, and ad-hoc analyses to support decision-making.
• Maintain and update key tracking documents for leases and real estate components.
• Assist in materials for lease renewals and amendments with analytics and visuals.
• Track critical lease dates and monitor renewal, expiration, and termination rights.
• Coordinate with Legal and Lease Accounting teams to enter and validate lease data.

Skills

Attention to detail

Analytical mindset

Organizational skills

Time management

Communication skills

Education

Bachelor's degree in Business Administration, Real Estate, Finance, Accounting, Legal Studies

Tools

Microsoft Excel

Lease management systems

Job description

Analyst, Lease Administration

The Lease Administration Analyst is responsible for supporting the administration of the company's real estate portfolio through the accurate maintenance of lease records, management of critical lease data, and coordination of lease-related activities across multiple business functions. This role serves as a key resource for ensuring lease information is accurately documented, tracked, and communicated while supporting compliance with lease obligations, facilitating effective portfolio management. The Lease Administration Analyst will partner closely with Asset Management, Real Estate, Legal, Operations, Facilities, Development, and Finance teams to manage the lease administration and renewal processes, monitor critical dates and deadlines, maintain lease management systems, and support the Asset Management team with ad-hoc tasks and analysis in support of portfolio management of over 1,000 company-operated cafes.

Success in this role requires strong analytical capabilities, exceptional attention to detail, effective communication skills, an understanding of retail leases, and the ability to manage multiple priorities within a complex real estate portfolio.

Key Responsibilities

• Prepare lease summaries, reports, portfolio reviews and other ad-hoc analyses to support the Asset Management team’s decision-making and portfolio management activities.
• Support the Asset Management team by maintaining and updating key tracking documents and templates, which includes a combination of lease, real estate, and financial components.
• Assist in the preparation of materials to obtain required approval for leases renewals and amendments, consisting of a combination of analytics, maps and other relative visual exhibits.
• Track and monitor critical lease dates, including rent commencement dates, renewal notice deadlines, expiration dates, termination rights, and other notice requirements and key lease milestones.
• Support rent commencement processes and verify compliance with lease terms and conditions.
• Coordinate with the Legal and Lease Accounting teams to enter, update, and validate lease data, including new leases, amendments, renewals, assignments, terminations, and other portfolio changes.
• Serve as a central point of coordination for landlord communications, lease notices, approvals, and documentation.
• Maintain and update current Landlord and Landlord contact information.
• Serve as a central point of communication for Facilities and Operations, for questions regarding lease terms, responsibilities and obligations.
• As needed, research details within each lease to adequately answer these questions, and professionally and efficiently communicate the findings.
• Collaborate with Facilities, Operations, Real Estate, Legal, and Finance teams to facilitate lease administration activities related to openings, relocations, closures, and property surrender requirements.
• Coordinate with the Legal team to maintain accurate and complete lease records within lease administration and management systems.
• Coordinate and distribute lease-related notifications to internal stakeholders to ensure timely action on contractual obligations and deadlines.
• Monitor landlord obligations, lease contingencies, tenant improvement commitments, reimbursements, allowances, and other contractual requirements to support lease compliance.
• Assist with lease accounting processes by providing accurate lease data and supporting documentation to Finance and Accounting teams.
• Identify discrepancies, potential risks, or compliance issues within lease documentation and elevate concerns as appropriate.
• Recommend process improvements that enhance efficiency, accuracy, and compliance across lease administration functions.

Required Qualifications

• Bachelor's degree in Business Administration, Real Estate, Finance, Accounting, Legal Studies, or a related field, or equivalent combination of education and experience.
• 2-5 years of experience in lease administration, real estate operations, contract administration, accounting support, or a related field.
• Experience working with lease administration or real estate management systems.
• Strong understanding of lease documents, legal agreements, and contract administration principles.
• Proficiency in Microsoft Office Suite, particularly Excel.

Preferred Qualifications

• Experience supporting a multi-site or large-scale commercial real estate portfolio.
• Knowledge of retail leasing, financial analysis, and lease accounting preferred
• Experience with lease management platforms and real estate portfolio reporting tools.
• Professional certifications related to real estate, lease administration, or property management are a plus.

Knowledge, Skills, and Abilities

• Exceptional attention to detail and accuracy.
• Strong organizational and time management skills with the ability to manage multiple deadlines.
• Analytical mindset with the ability to review and interpret lease documents and contractual requirements.
• Excellent verbal and written communication skills.
• Ability to effectively collaborate with cross-functional teams and external stakeholders.
• Strong problem-solving and critical-thinking skills.
• Ability to maintain confidentiality and handle sensitive information.
• High degree of accountability and ownership in managing portfolio data and lease administration activities.
• Proficiency in data management, reporting, and process documentation.

Competitive pay $76,078 - $91,293 annually. The actual pay offered will be determined by multiple factors, including but not limited to the candidate’s relevant experience, job-related knowledge, skills, and geographical location. Individual compensation decisions are dependent upon the facts and circumstances of each position and candidate.

Newton Support Center With more than 2,000 Panera LLC and independent franchise bakery-cafes in the Panera Bread® family, and more locations opening all the time, it’s no wonder our company has been an excellent source of career and personal growth opportunities for more than 25 years. In neighborhoods across the U.S. and Canada, customers enjoy flavorful, handcrafted meals centered around freshly baked artisan bread. To us, that means serving food like we serve our own families – free of any of the items on our ‘No No’ List. Along the way, we also like to give back to our community. We enjoy working together, shoulder to shoulder with our customers, to confront a serious problem plaguing communities across this country – Hunger. Through our Panera Cares community cafes, we offer a dignified dining experience in an uplifting environment. In addition, we support our communities through day-end donations at our bakery-cafe locations and partner with local non-profit organizations. It’s this warmth that you’ll find when you join Panera Bread. From our competitive compensation and benefits packages to our unique cultural values, we’re confident you’ll find us a rewarding and fun place to work.