Analyst, Foundation

Heartland Community College; Normal (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

Heartland Community College seeks a Foundation Operations professional to manage Raiser's Edge donor data, lead reporting, and support fundraising campaigns on campus. The role coordinates financial records, gift processing, and donor communications, ensuring compliance and training for staff.

The ideal candidate has a bachelor’s degree, strong data management skills, and proficiency in Microsoft Office and SharePoint.

Qualifications

• Bachelor’s degree or equivalent education/experience.
• Experience with data management and reporting.
• Strong written and interpersonal communication skills.
• Proficiency with Word, Excel, Outlook, SharePoint, and Access.
• Ability to work independently and solve problems.
• Commitment to confidentiality and inclusive campus work.
• Willingness to work occasional evenings and weekends for Foundation events.

Responsibilities

• Manage Raiser's Edge donor database and reporting; maintain procedures and training.
• Maintain Foundation financial records and coordinate reconciliations.
• Analyze giving trends and support fundraising goals.
• Manage prospect management system; identify major gift prospects.
• Process gift transactions, mailing lists, and run campaign reports.
• Attend Foundation Board meetings and prepare minutes.
• Coordinate online giving platforms for events.
• Maintain campus donor spaces registry and send acknowledgements.

Skills

Excellent communication

Problem solving

Independence

Confidentiality & inclusivity

Education

Bachelor’s degree or equivalent

Tools

Word

Excel

Outlook

SharePoint

Access

Job description

General Responsibilities

include but are not limited to:

• Manage the Raisers' Edge donor database, including setting database standards, streamlining routine reporting, creating and maintaining operational procedures manual, and identifying/providing training for staff. Responsible for complex reports, mailing lists, queries, exports, and imports to database. Import data from Records Office and other sources to add constituents to the database.
• Maintain Foundation financial records related to donor contributions, process deposits and gift transactions, and coordinate bank reconciliation handled by the Business Office or other responsible party. Ensure compliance with Foundation, College, audit, and reporting requirements.
• Analyze giving trends and targets. Propose action to Foundation administrators to meet fundraising goals.
• Manage the Foundation's prospect management systems, including researching, benchmarking, and tracking. Identify and qualify major gift prospects. Create and store prospect profiles.
• Perform operation functions
  • Validate daily gift/batch processing
  • Generate mailing lists based on selected parameters
  • Produce reports for monthly pledge reminder and past due, annual donor tax statements, and other campaign reports
  • Maintain registry of all named spaces throughout campus
  • Send donor acknowledgements
  • Coordinate with the Associate Director, Foundation Relations in setting up online giving platforms for fundraisers and events.
• Attend Foundation Board meetings and other committees, producing meeting minutes as requested.

Qualifications

1. Bachelor’s degree or appropriate education/experience.
2. Knowledge of and experience with data management.
3. Excellent written, verbal, and interpersonal communication skills.
4. Proficiency withMicrosoft Office applications such as Word, Excel, Outlook, SharePoint, and Access.
5. Demonstrated ability to problem-solve, take initiative, and work independently.
6. Ability to work inclusively within a diverse campus community, including with students, employees, and other stakeholders in a confidential and professional manner.
7. Availability to work occasional evenings and weekends for Foundation events.

• Experience with Blackbaud’s Raisers Edge Software or similar fundraising CRM system.
• Experience working with a foundation, nonprofit board/organization, advancement office, or fundraising operation.
• Experience maintaining financial records or supporting accounting functions.

Applications submitted by November 23, 2026 will receive priority consideration, with review of applications continuing as needed.

THIS POSITION ISBASED IN CENTRAL ILLINOIS AND ABILITY TO BE PRESENT ON-CAMPUS/IN-PERSON IS REQUIRED.

Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time.