Analyst Financial/Project Management II (Physical Planning) - Enterprise Physical Operations

Washington University in St. Louis; United States; On-site; USD 50,000 - 82,000; Full time

Benefits offered by this job

Vacation 22 days + holidays

Health insurance

Metro U-Pass transit

403(b) retirement plan

Job summary

Washington University in St. Louis is seeking a Finance/Budget and Space Planning specialist to manage space utilization data and develop metrics for strategic planning. You will work closely with facilities teams to support long-term growth and operational efficiency.

The role emphasizes data-driven insights, complex financial models, and collaboration across departments to align with university objectives.

Qualifications

• Bachelor’s degree in finance, budgeting, or related field.
• 5+ years in finance/budgets, and space planning experience.
• Experience with ARCHIBUS, AutoCAD and data analysis.

Responsibilities

• Collect, analyze, and maintain cost and space utilization data.
• Develop metrics and dashboards to support planning decisions.
• Support annual strategic planning and budgets.
• Create financial models for space management.
• Prepare reports for management and stakeholders.

Skills

Space Planning

Data Analysis

Microsoft Excel

ARCHIBUS

AutoCAD Architecture

Autodesk AutoCAD

Education

Bachelor’s degree

Master’s degree

Tools

ARCHIBUS

AutoCAD Architecture

Autodesk AutoCAD

Job description

Location St. Louis, MO 63110 Scheduled Hours 40

Position Summary The Enterprise Physical Operations, Infrastructure, Capital Programs & Real Estate (EPO) department at WashU provides integrated operational, infrastructure, planning, and facility services that support the university’s mission of excellence in education, research, patient care, and community engagement. Guided by our PRIDE+ Core Values of Professionalism & Planning, Respect & Responsibility, Integrity & Integration, Dedication & Delivery, Excellence & Enterprise Alignment, and Accountability & Stewardship, EPO fosters a culture centered on collaboration, strategic partnership, innovation, accountability, and service excellence across the university enterprise. EPO manages and supports 28 million gross square feet across 235+ buildings and associated infrastructure systems, encompassing academic, research, clinical, residential, administrative, and support facilities across the university’s campuses and operations. Our teams provide strategic leadership and operational expertise in facility management, infrastructure services, capital project delivery, real estate operations, planning, sustainability, engineering, maintenance, environmental services, public safety support, and enterprise operational services. EPO creates and maintains safe, innovative, efficient, mission-driven environments that support our students, faculty, staff, researchers, and community partners.

For additional information and to hear directly from members of our team, please visit: https://facilities.med.wustl.edu/Careers. This position involves managing data on space utilization, developing metrics to support strategic planning, and ensuring effective use of physical resources. This role is inherently collaborative, requiring close coordination with various teams within the Facilities Management Department and across the university to support long-term growth and operational efficiency while upholding the university’s strategic objectives and OFMD core values of Professionalism, Respect, Integrity, Dedication, and Excellence (PRIDE).

Primary Duties & Responsibilities

• Collects, analyzes, and maintains complex cost data, as well as data on the usage of campus spaces, identifying trends and opportunities for improved space management.
• Provides necessary interpretation and explanation of work product to peers and leadership, as needed.
• Participates in development, preparation, review, and evaluation of annual strategic planning project and budgeting process.
• May provide project management in support of unique and ongoing initiatives.
• Designs/implements complex database applications maintaining accurate records of space allocation and utilization, budget/cost information, and managing databases to ensure data integrity and consistency.
• Assists with development and utilization of other complex financial models and analysis in relation to space planning/management.
• Develops and implements key performance indicators and metrics to evaluate space utilization and efficiency and creates reports and dashboards for decision-making.
• Assists planners in developing long-term strategies for space management and provides data-driven insights and recommendations.
• Plans, develops, and prepares special financial, project status, budget, and performance reports for management.
• Attends meetings, education programs, workshops and keeps abreast of current literature.
• Assists in the update/maintenance of asset/space records, inventory levels, and related project needs.
• Works closely with other departments and communicates effectively with stakeholders about ongoing and upcoming projects.
• Integrates sustainable practices into space management projects to support the university’s sustainability goals.
• Performs other duties as assigned.

Working Conditions

Job Location/Working Conditions Normal office environment Physical Effort Typically sitting at desk or table Repetitive wrist, hand, or finger movement Equipment Office equipment The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.

Required Qualifications

Education: Bachelor’s degree or combination of education and/or experience may substitute for minimum education.

Certifications/Professional Licenses: No specific certification/professional license is required for this position.

Work Experience: Finance/Budgets And Business Management Areas (5 Years)

Skills: Not Applicable

Driver's License: A driver's license is not required for this position.

Preferred Qualifications

Education: Master's degree

Certifications/Professional Licenses: No additional certification/professional licenses unless stated elsewhere in the job posting.

Work Experience: Data Analysis, Reporting And/Or Related (5 Years), Database Management Or Related (5 Years), Space And Architectural Planning (2 Years)

Skills: Analytical Tools, Analyze Information, ARCHIBUS, AutoCAD Architecture, Autodesk AutoCAD, Complex Data Analysis, Cross-Team Collaboration, Data Management, Detail-Oriented, Development of Action Plans, Identifying Trends, Interpersonal Communication, Microsoft Excel, Microsoft Excel Data Analysis, Oral Communications, Problem-Solving Strategies, Report Preparation, Risk Management Information Systems, Space Analysis, Space Management, Space Optimization, Stakeholder Engagement, Written Communication

Salary Range

Grade G10 Salary Range $49,700.00 - $82,100.00 / Annually The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.

Questions

For frequently asked questions about the application process, please refer to our External Applicant FAQ.

Accommodation

If you are unable to use our online application system and would like an accommodation, please email [e-mail] or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request. All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.

Pre-Employment Screening

All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.

Benefits Statement

• Personal Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Take advantage of our free Metro transit U-Pass for eligible employees.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered. WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us. For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/

EEO Statement

Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.

Washington University in St. Louis' collective success is significantly attributed to the passion and outstanding efforts of our community. Our staff, faculty and trainees are committed to excellence and dedicated to carrying out the university’s missions of research, teaching and patient care. WashU prides itself on being a place where people matter, and serious work is done. Our people work together in an inclusive community that celebrates diverse perspectives, collaboration and innovation. We are a community of individuals inspired to work together to develop big ideas and tackle challenging problems. We value the well-being of our people. WashU strives to create a positive employee experience where staff, faculty and trainees thrive, both personally and professionally. Our employees find meaning, connection and vitality in their work and life with a healthy work-life balance and support to learn, grow and make an impact at WashU, the community and the world.