Ambulatory Procedure Scheduler (IR Clinic-McClanahan)- days (RPT)

Carilion Clinic; Roanoke (VA); On-site; USD 35,000 - 55,000; Part time

Job summary

Join a forward-thinking healthcare organization as an Ambulatory Procedure Scheduler, where you will play a crucial role in managing surgery schedules and ensuring seamless communication between patients and providers. This position offers the chance to work in a collaborative environment, supporting a team dedicated to delivering exceptional patient care. With a focus on innovation and continuous learning, you will contribute to a mission-driven health system that values your ideas and fosters your professional growth. Embrace the opportunity to make a meaningful difference in the lives of patients while enjoying a supportive workplace culture.

Benefits

Employer Funded Pension Plan

Flexible Work Arrangements

Remote Work Options

Paid Time Off

Onsite Fitness Studios

Health and Wellness App Access

Childcare Discounts

Continued Education and Training

Qualifications

• High School diploma or equivalent required; Associate's or Bachelor's preferred.
• Health care experience preferred; keyboarding skills are essential.

Responsibilities

• Manage multiple providers’ surgery schedules and prepare surgery packets.
• Coordinate pre-/post-surgical care and communicate with patients.

Skills

Interpersonal Skills

Communication Skills

Keyboarding Skills

Organizational Skills

Medical Terminology

Education

High School Diploma

Associate's Degree

Bachelor's Degree

Tools

Word Processing Software

Job description

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Ambulatory Procedure Scheduler (IR Clinic-McClanahan)- days (RPT)

Employment Status: Regular Part Time

Shift: Day

Facility: Carilion Clinic Interventional Radiology - McClanahan

Requisition Number: 152271

Requisition Number: 152271
Employment Status: Regular Part Time
Shift: Day
Shift Details: 3 days/week 8a-4:30p, no holidays or weekends

How You’ll Help Transform Healthcare:

Responsible for performing a variety of duties for physicians and other members of the clinical staff. Effectively manage multiple providers’ surgery schedules. Prepares surgery packets for physicians to take to surgical facilities. Consistently delivers the best in customer service and patient care. Accurately and efficiently communicates patient information as directed and provides information regarding patient to appropriate as necessary. As a team member, demonstrates respect, dignity, kindness and empathy in each encounter with patients, families, visitors and other employees.

• Constantly communicates with providers and team members regarding appointments and surgery information on specific patients. Works with department leadership to manage daily flow of activities. Owns communication changes, updates to all departments ensuring quality, efficient care is established. Works with interdisciplinary teams on a daily basis.
• Performs patient interview to assess pre-operative needs based on anesthesia and physician-specific guidelines
• Answers telephone calls, screens calls, takes messages and provides information to patients and others in a timely fashion. Works with interdisciplinary teams on a daily basis to coordinate the patient’s surgical care.
• Posts surgical case information at operating facilities. Documents patient information and distributes to key personnel in other facilities by fax, phone or email.
• Coordinates pre-/post-surgical care for patients including, but not limited to: Pre-operative appointments (lab work, medical clearance, History and Physicals, etc.), education classes, and post-operative care. Notifies patients of all surgery-related appointments in writing. Documents in patient medical record.
• Ensures proper equipment is available for surgery by contacting surgical reps, material management and case documentation.
• Manages the usage of assigned block time and communicates with other surgery schedulers to identify and release or utilize open time. Implements appropriate actions related to cancellations
• Maintains OR Utilization report for Carilion Clinic operating facilities, ambulatory surgery centers and other surgical facilities utilized by physicians
• Documents surgery or procedural information on individual physician calendars in e-mail system or as preferred by physicians. Updates demographics as needed
• Assists with the scheduling of tests and outside physicians if applicable.
• Completes authorization or works with the authorization team to ensure pre-certification is completed.
• Communicates with Financial Counselors regarding any surgeries as it applies to the process.

What We Require:

Education: High School diploma or equivalent education required. Associates or Bachelor’s degree preferred. Completion of an accredited medical secretarial or business program preferred

Experience: Health care experience preferred. Keyboarding skills are essential.

Other Minimum Qualifications:

Computer and word processing knowledge and experience required. Keyboarding skills are essential. Medical terminology preferred. Knowledge of CPT coding preferred.

Effective interpersonal, communication and teamwork skills required. Must successfully complete orientation and competency validation for position. Above average organizational skills with attention to detail in work. Strong skill in reading, writing, spelling, grammar, punctuation and mathematical calculations. Maintains composure under pressure. Diffuses tension through effective communication.

About Carilion

This is Carilion Clinic ...

An organization where innovation happens, collaboration is expected and ideas are valued. A not-for-profit, mission-driven health system built on progress and partnerships. A courageous team that is always learning, never discouraged and forever curious.

Headquartered in Roanoke, Va., you will find a robust system of award winning hospitals, Level 1 and 3 trauma centers, Level 3 NICU, Institute of Orthopedics and Neurosciences, multi-specialty physician practices, and The Virginia Tech Carilion School of Medicine and Research Institute.

Carilion is where you can make your own path, make new discoveries and, most importantly, make a difference. Here, in a place where the air is clean, people are kind and life is good. Make your tomorrow with us.

Recruiter: JASON A BISHOP
Recruiter Phone: [phone]
Recruiter Email: [e-mail]

For more information, contact the HR Service Center at 1-800-599-2537.

What matters to you is important to us—like benefits, rewards, and resources to improve your life.Carilion understands the importance of prioritizing your well-being to help you develop and thrive. When you make your tomorrow with us, we’ll enhance your potential to realize the best in yourself.Below are benefits available to you when you join Carilion:

• Employer Funded Pension Plan, vested after five years (Voluntary 403B)
• Flexible Work Arrangements/Schedules
• Remote Work Options
• Paid Time Off (accrued from day one)
• Onsite fitness studios and discounts to our Carilion Wellness centers
• Access to our health and wellness app, Virgin Pulse
• Discounts on childcare
• Continued education and training

Find more about Carilion Clinic’s benefits by vising our Total Rewards Page.

Carilion Clinic is an equal opportunity employer. We embrace a diverse workforce and provide equal employment opportunities to all qualified candidates without regard to Race, Color, Religion, Sex, National Origin, Protected Veterans status, Disability, Sexual Orientation or Gender Identity. Carilion is a Drug-Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800-599-2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.