Ambassador

Damar Services, LLC; Indianapolis (IN); Hybrid; USD 17,000 - 22,000; Part time

Benefits offered by this job

Damar Advantage discounts

Medical, Dental, Vision Insurance

Tuition Assistance up to $3,000 per/yr

401(k) Plan Participation

Life Insurance

Disability Insurance

Paid Holidays

Paid Time Off

Job summary

Damar Services, LLC in Indianapolis, IN is seeking a part-time Ambassador to provide administrative and office support for multiple supervisors. Responsibilities include fielding phone calls, greeting visitors, word processing, filing, and handling faxes.

The role emphasizes meeting coordination, vehicle oversight, mail and package handling, and general clerical duties. It offers comprehensive benefits and a mission-driven workplace supporting individuals with I/DD and autism.

Qualifications

• High School Diploma or GED required.
• Previous experience is not required.
• Minimum age of 21 per licensure requirements.
• Valid Indiana driver’s license and driving record meeting Damar’s insurance criteria.
• Be clear of felony convictions and other disqualifying offenses.

Responsibilities

• Attend mandatory staff meetings and support assigned meetings.
• Manage conference-room reservations and set up rooms as requested.
• Oversee agency vehicle use, document release, and report maintenance needs.
• Maintain cleanliness of specific areas (kitchen, restrooms, common areas).
• Assist employees with copy, fax, and general office tasks.
• Maintain updated client and staff rosters and manage the phone extension lists.
• Train new employees and manage voicemail system.
• Perform general clerical duties (word processing, copying, filing).
• Handle deliveries and distribute packages to appropriate personnel with record keeping.
• Process outgoing mail with proper weighing, postage, and tracking.

Skills

Telephone etiquette

Visitor reception

Word processing

Filing

Faxing

Education

High School Diploma or GED

Job description

Location: Indianapolis, IN

Schedules we are hiring for:

• Part-Time 4pm-9pm (Monday through Friday)

Employees at Damar aren’t just part of a workforce — they’re part of a mission-driven team making a real difference in people’s lives. Since 1967, Damar has been recognized across Indiana as one of the largest not-for-profit organizations and a leading provider of behavioral health and intellectual and developmental disability (I/DD) services. We foster a united, purpose-driven culture where employees feel valued, supported, and motivated to give their best. It’s no surprise Damar has been named a Top Workplace for several years!

Ready to make a real difference? Join us in empowering individuals with intellectual and developmental disabilities or autism. Damar is currently seeking a talented and motivated Ambassador. Our Ambassadors are responsible for performing administrative and office support activities for multiple supervisors. These activities include fielding telephone calls, receiving and directing visitors, word processing, filing, and faxing.

Here are just a few of the benefits you'll enjoy at Damar:

• Eligible for the Damar Advantage including discounts at Damar Health Services and Damar Pharmacy
• Comprehensive training in verbal intervention and physical management techniques
• Medical, Dental, and Vision Insurance options
• Up to $3,000 per year in Tuition Assistance
• Save for your retirement with our 401(k) Plan Participation
• Take care of loved ones through our Damar provided Life Insurance and additional voluntary options
• Short-Term and Long-Term Disability Insurance options
• Paid Holidays to spend time with loved ones
• Paid Time Off (PTO) for rest and renewal

Remarkable ways you will be making a difference:

• Attends mandatory staff meeting and other meetings as assigned
• Manages scheduled events in conference rooms by assisting employees with reservations, configuring rooms to host’s specifications and maintaining appearance of the rooms
• Oversees utilization of agency vehicles by:
  • Ensuring appropriate documentation has been received and is thoroughly completed prior to releasing vehicle for client related outings
  • Reporting maintenance issues or damage promptly to the Maintenance Department
  • Monitoring the condition of vehicles including interior/exterior damage and mileage
  • Verifying Gas Cards are returned
• Responsible for upkeep and cleanliness of certain areas including, but not limited to kitchen, restrooms, family visitation rooms, common areas, and administration office
• Assists employees with the use of copy machines, fax machines, and general office help
• Facilitates the efficient and professional handling of all incoming phone calls by maintaining updated client and employee rosters, daily “On Duty” management roster, and agency phone extension lists
• Trains new employees and maintains the voicemail system
• Performs general clerical duties to include, but not limited to, aiding with word processing, copying, faxing and filing
• Signs for and distributes UPS/FedEx or similar delivered packages to appropriate personnel. Including keeping accurate record keeping of packages delivered – date and signed out/picked up by. Also moving packages from the breezeway of the administrative building to the designated closet in a timely manner
• Prepares and processes outgoing mail to include accurate weighing; coding, sorting, affixing postage, properly addressing, preparing certified/overnight/return receipt mail and purchasing additional postage via postage by phone
• Ensures timely distribution of incoming mail and faxes

What you need to be considered:

• High School Diploma or GED
• Previous experience is not required
• Minimum age of 21 per licensure requirements
• Valid Indiana driver’s license and driving record that meets eligibility requirements of Damar’s insurance carrier (for all positions requiring driving)
• Be clear of any felony convictions, substantiated charges of neglect or other disqualifying criminal convictions
• Successfully complete a pre-employment drug screen and physical
• Favorably meet and maintain Damar’s background screening

Essential Job Functions

The essential functions of this position require the physical ability and mobility needed to perform the job. This includes the ability to stand or sit for prolonged periods; occasionally stoop, bend, kneel, crouch, reach, and twist; lift, carry, push, and/or pull up to 50 lbs.; operate office equipment, including a computer keyboard; travel to other locations using private or commercial transportation; and communicate effectively to exchange information.

The position also requires the ability to recognize and respond appropriately to client behaviors, staff instructions, safety concerns, and emergencies in an environment where individuals may display aggressive, self-injurious, sexually maladaptive, elopement, or other unpredictable behaviors.

Regular and acceptable attendance, excluding approved absences and periods of leave, is also an essential function of the position.

Each essential function must be performed satisfactorily, with or without reasonable accommodation.

Damar is committed to providing an accessible and inclusive experience for all applicants. If you need a reasonable accommodation to access our job opportunities, complete an application, or participate in any part of the recruiting process, please contact Damar Human Resources at [e-mail]. Requesting a reasonable accommodation will not adversely affect your consideration for employment.

Damar Services is an Equal Opportunity Employer. Damar makes equal employment opportunities available to all applicants and employees without regard to race, color, sex, pregnancy, age, religion, national origin, ancestry, disability, including hearing- or vision-related disabilities, citizenship status, military or veteran status, genetic information, sexual orientation, gender identity, or any other category protected by applicable federal, state, or local law.

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