AM MedClerk

Westgate-Villa-Assisted-Living-1; San Jose (CA); On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

Medical, Dental, Vision benefits

401K, Life Insurance and AD&D

Paid Time Off

Job summary

Westgate Villa Assisted Living in San Jose, CA, seeks a Unit-Ward Clerk to support the Director of Nursing and Unit Managers by monitoring records and organizing nursing stations to ensure smooth daily operations.

Responsibilities include coordinating resident admissions, maintaining medical records, transcribing orders, tracking physician visits, and organizing transfers while upholding privacy and facility policies.

Qualifications

• Minimum Entry Level.
• General office skills including filing, organizing, and tracking.
• Oral and written communication skills.
• Empathy for the elderly and ability to work within a team.

Responsibilities

• Coordinate resident admissions and conduct facility tours for prospective residents.
• Maintain, organize, and update resident medical records per policies.
• File incoming clinical documents and ensure orders are transcribed and signed by physicians.
• Monitor physician visit schedules and follow up on outstanding orders and documentation.
• Prepare paperwork for resident transfers, referrals, and discharges.
• Conduct resident record audits and photocopy documents as needed.
• Coordinate communication between Nursing and other departments while protecting confidentiality.

Skills

General office skills

Oral and written communication

Customer service & telephone skills

Teamwork & empathy for elderly

Job description

Westgate Villa Assisted Living – Luxury, Comfort, and Exceptional Care. Nestled in West San Jose, California in Mayme Avenue, it is a 60-bed luxury community designed for seniors who deserve the best in comfort, care, and quality of life. Surrounded by stunning views of Mount Hamilton and the natural beauty of Silicon Valley, our secure and serene environment offers the perfect blend of independence and support. With superb year-round weather, our residents enjoy a vibrant lifestyle with engaging outdoor activities, personalized care, and a warm, welcoming community. Where Elegance Meets Exceptional Care!

Overview of the position:

The Unit-Ward Clerk role is in charge of supporting the Director of Nursing and Unit Managers by monitoring the completion of records as well as nursing station organization.

Responsibilities:

• Coordinate resident admissions, complete admission checklists, and conduct facility tours for prospective residents.
• Maintain,organize,andupdateresidentmedicalrecordsinaccordancewithfacilitypoliciesandprocedures.
• Fileincomingclinicaldocumentsdailyandensuretelephoneordersaretranscribedandsignedbyphysiciansorotherhealthcareprofessionals.
• Monitorphysicianvisitschedulesandfollowuponoutstandingordersanddocumentation.
• Prepareandorganizepaperworkforresidenttransfers,referrals,anddischarges.
• Conductresidentrecordauditsandphotocopydocumentsasneeded.
• CoordinatecommunicationbetweenNursingandotherdepartmentswhilemaintainingtheconfidentialityandsecurityofresidenthealthinformation.
• Follow facility safety guidelines and emergency procedures, and perform other duties as assigned.

Qualifications for the position:

• Minimum Entry Level
• General office skills including filing, organizing, and tracking
• Oral and written communication skills
• Good customer service and telephone skills/etiquette. Tact and warmth when dealing with family and residents
• Ability to work within a team
• Empathy for the elderly
• Ability to work systematically and without continuous supervision

WHAT WE OFFER: We value our team members and provide a supportive and enriching work environment. As part of our organization, you'll enjoy:

• Comprehensive Benefits Package: Medical, Dental, and Vision benefits, 401K, Life Insurance and AD&D, Paid Time Off
• Supportive Environment: Work alongside experienced professionals dedicated to improving patients' lives
• Positive Work Culture: A team-first atmosphere that prioritizes well-being and work-life balance
• Professional Growth: Access to ongoing training, and mentorship programs.
• Res o urces and Support: Tools, materials, and technology to help you excel in delivering high-quality care

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, creed, sex (including pregnancy, childbirth, or related condition), age, national origin or ancestry, citizenship, disability, marital status, sexual orientation, gender identity or expression (including transgender status), genetic predisposition or carrier status, military or veteran status, familial status, status as a victim of domestic violence, or any other status protected by law.

Location: 5425 Mayme Ave, San Jose, CA 95129