Alumni Relations Coordinator and Assistant Art Registrar

New Mexico Highlands University; Las Vegas (NM); On-site; USD 40,000 - 55,000; Full time

Job summary

New Mexico Highlands University seeks an Assistant Art Registrar/Advancement Assistant to support alumni relations, arts events, and fundraising initiatives. The role includes planning events, creating promotional materials, and handling front-office duties related to alumni merchandise and tickets.

The position requires a Bachelor's degree or equivalent experience, strong customer service, and familiarity with art handling.

Qualifications

• Bachelor’s Degree or equivalent work experience.
• Some experience in a customer service role.
• Experience with CRM software (e.g., Bloomerang, MailChimp).
• Knowledge of handling art and materials.

Responsibilities

• Plan alumni, arts, and foundation events annually.
• Execute events under supervision of directors.
• Create promotional materials and social media posts.

Skills

Customer service

Communication

Organization

Event planning

Education

Bachelor’s degree

Tools

Adobe InDesign

Illustrator

Photoshop

Bloomerang

MailChimp

Artwork Archive

WordPress

Word

Excel

Job description

SUMMARY: This position is responsible for assisting the Director & Chief Curator, Director of Alumni Affairs, and the staff of the office of advancement primarily in the execution of all alumni, arts, and foundation events, community and alumni outreach, and fundraising initiatives. Additional duties include office administration & maintenance of records. As Assistant Art Registrar, this position manages the logistics of moving artwork and their related ephemera, include research into the collection for future use.DUTIES AND RESPONSIBILITIES:· Works with Director & Chief Curator and Director of Alumni Affairs to plan a yearly calendar of alumni and art events and activities.· Plans and executes specific events under the direction of the Director & Chief Curator.· Creates promotional materials for foundation events.· Creates social media postings.· Obtains necessary permits for events from city and state.· Works with Executive Admin on purchase requests for purchase orders, shipments, and submitting invoices.· Works with vendors to order merchandise and services, obtain quotes, and track orders.· Works directly with a wide variety of colleagues, students, and community members.· Works collaboratively with community businesses and individuals.· Some supervision of student workers & volunteers.· Represents the university, foundation, and alumni relations office at various events.· Front office duties to include greeting and directing guests, answering the phone, processing sales of Alumni merchandise and event tickets; generally knowledgeable of details pertaining to art exhibitions and Foundation events and activities.· Ability to maintain confidentiality.· Performs other job-related duties as assigned.MINIMUM REQUIREMENTS:· EDUCATION: This position requires a Bachelor’s Degree or equivalent work experience or alternative education.· EXPERIENCE: Some experience in a customer service position, some experience in a position requiring computer skills, verbal and written communication.· PREFERENCE:· Adobe InDesign, Illustrator, Photoshop.· Customer relationship management (CRM) software and databases. Examples: Bloomerang, MailChimp, Artwork Archive· WordPress· Knowledge of handling art and associated materials. Previously worked with art, in a gallery, museum, or art center or university.EMPLOYMENT REQUIREMENTS:· Must be willing to work overtime, weekends, and evenings as required.KNOWLEDGE, SKILLS, & ABILITIES:· Proficiency with computer programs Word and Excel.· Excellent customer service skills and mindset.· Good communication skills, verbal and written.· Good organizational skills & attention to detail.· Creativity in problem solving, event planning, outreach to various groups of people.· Professional demeanor.· Upbeat and outgoing personality.· Ability to be flexible and adapt to various settings, diverse groups of people, and tasks.· Ability to work independently with little supervision at times.· Willingness to engage in hands-on creative activities.PHYSICAL DEMANDS:Lifting and bending, sitting for long periods.WORK ENVIRONMENT:· Work is normally performed in an office setting.· Some events require travel to other cities within New Mexico and may involve working at outdoor venues.· As is typical with event execution, there are often times where employees are expected to transport equipment and supplies, and assist with event set-up and breakdown. The physical ability to do this is necessary.