Alumni Engagement Admin & Events Coordinator

The California State University; San Marcos (CA); Hybrid; USD 39,785 - 44,807; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Tuition waiver

Paid holidays

Hybrid schedule

Job summary

The California State University San Marcos is seeking an Administrative Assistant to support Alumni Engagement, Annual Giving, Events and Conference Services. The role handles front-line communications and coordinates office operations to ensure smooth daily functioning of the AVP’s office.

This full-time, on-site position offers a hybrid schedule, comprehensive benefits, and an opportunity to advance within a dynamic university environment while maintaining strict confidentiality and

Qualifications

• Supports multiple functional areas with the Alumni Engagement & University Events department.
• Manages front-line communications with alumni, donors, university partners, vendors, and external constituents.
• Maintains professionalism and confidentiality in a fast-paced environment.

Responsibilities

• Provide full range of office and administrative support to the AVP of Alumni Engagement & University Events.
• Coordinate administrative processes, event support, and program logistics for department areas.
• Serve as primary contact for phone, email, and in-person communications.

Job description

Alumni Engagement Administrative Assistant, Alumni Engagement and University Events

Apply now Job no: 559910
Work type: Staff
Location: San Marcos
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Probationary, Fundraising & Alumni Relations, Full Time, Telecommute eligible (work onsite as scheduled and/or as requested and telecommute as scheduled)
Position Description

Under general supervision, the Administrative Assistant supports multiple functional areas with the Alumni Engagement & University Events department, including Alumni Engagement, Annual Giving, Events and Conference Services, Commencement and Community Outreach. This position independently provides a full range of office and administrative and office support to the AVP of Alumni Engagement & University Events ensuring efficient day-to-day operation of the department while also providing occasional general event support.

The Administrative Assistant serves as a key administrative resource for the department and independently coordinates administrative processes, event support, and program logistics for the functional areas within the department.

As the first point of contact for the Alumni Engagement office, the Administrative Assistant manages phone, email, and in-person communications with alumni, donors, university partners, vendors, and other external constituencies. The incumbent must be able to interact with staff, administrators, and high-level external constituents in a fast-paced environment while remaining flexible, proactive, resourceful, and efficient. A high level of professionalism and confidentiality is crucial in this position.

Position Summary

This is a full-time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period.

For a complete list of responsibilities and required qualifications, please review the position description linked at the top of the page.

Pay, Benefits, and Work Schedule

Anticipated Hiring Salary Range: $3,565 - $4,015 per month (step 1 - step 7)

CSU Classification Salary Range: $3,565 - $5,092 per month

Salary is commensurate with the background and experience of the individual selected.

This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year; 14 scheduled on specific days and a Personal Holiday that may be taken any time during the year.

This position is eligible for a hybrid work schedule.

California State University San Marcos

A mid-size university located in San Diego's vibrant North County, we are dedicated to service, innovation, leadership and student success. We have an attentive faculty and state-of-the-art facilities which offer our students hundreds of opportunities to learn, lead, play and serve.

California State University San Marcos is a new kind of university, pushing the boundaries of innovation to prepare tomorrow's leaders, build stronger communities and solve pressing issues.

Cutting-edge research meets hands-on application at our campus and in the real world.

Application Process

This position is open until filled. For assurance of full consideration, please submit application, cover letter and resume by 11:59pm on July 28, 2026.

Application requires answers to supplemental questions.

Applicants who require an accommodation during the application or testing process due to a disability recognized under the Americans with Disabilities Act (ADA)/CA Fair Employment and Housing Act (FEHA) should notify the Office of Human Resources at [phone] or e-mail: [e-mail] .

Supplemental Information

Following a conditional offer of employment, satisfactory completion of a background check (including criminal records check) is required prior to beginning employment. Any offer of employmentrescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

California State University San Marcos is an Equal Opportunity Employer. We consider qualified applicants for employment without regard to age, physical or mental disability, gender or sex, genetic information, gender identity, gender expression, marital status, medical condition, nationality, race or ethnicity, religion or religious creed, sexual orientation, and veteran or military status.

Pursuant to the CSU Out-of-State Employment Policy, as of January 1, 2022, the California State University is prohibited from hiring employees to perform CSU-related work outside the state of California.

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant's current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

California State University San Marcos is not a sponsoring agent for staff or management positions (i.e. H1-B visas).

Advertised: Jul 14 2026 Pacific Daylight Time
Applications close: