Alumni Coordinator

SE; Durant (OK); On-site; USD 42,000 - 54,000; Full time

Job summary

Southeastern Oklahoma State University seeks an Advancement Coordinator to support donor relations, data management, and fundraising operations from the Durant campus. You will assist with gift processing, reporting, event logistics, and communications while ensuring confidentiality and high-quality service.

The role reports to the Vice President of Advancement and requires strong organizational skills, attention to detail, and a proactive approach to supporting the university's philanthropic

Qualifications

• Bachelor's degree required; candidates nearing completion may be considered.
• Strong proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with database programs; excellent organizational, communication, and time-management skills.
• Ability to manage multiple priorities while maintaining accuracy and confidentiality.

Responsibilities

• Provide administrative support to Advancement and Foundation staff and prepare donor-related documents.
• Enter and maintain donor records, generate reports, and support fundraising activities and event registrations.
• Perform special projects and ensure confidentiality in donor and university information.

Skills

Attention to detail

Organizational skills

Professionalism

Teamwork

Initiative

Written and verbal communication

Data management

Adaptability

Education

Bachelor's degree

Tools

Raiser's Edge NXT

CRM software

Job description

The Advancement Coordinator provides administrative, operational, database, fundraising, and event support for the Office of University Advancement. Reporting to the Vice President of Advancement, this mid- level position plays an important role in supporting fundraising initiatives, donor stewardship, advancement services, grant coordination, and foundation operations.

The coordinator serves as a key resource for donor database management, gift processing, reporting, constituent communications, and event support. This position requires a highly organized, detail-oriented professional who can maintain confidential information, provide exceptional customer service, and support the university’s philanthropic mission and fundraising goals.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Administrative Support for Donor Relations & Fundraising

• Provide general office and administrative support to Advancement and Foundation staff.
• Prepare correspondence, reports, presentations, meeting materials, and other documents such as templates for donor acknowledgment letters, pledge reminders, receipts, and other donor correspondence.
• Assist with scheduling, calendar management, and project coordination. Assist with fundraising activities, donor meeting preparation, and cultivation activities such as event registrations, RSVP tracking, attendee communications, and event organization.
• Protect and maintain the confidentiality of donor, foundation, and university information.
• Perform special projects and other duties as assigned by Advancement and Foundation leadership.

Advancement Services & Database Management

• Enter and maintain donor and constituent records in the advancement database systems.
• Perform data entry, imports, exports, queries, and reporting functions.
• Enter gifts, pledges, event registrations, and other constituent information with a high degree of accuracy and efficiency.
• Generate fundraising, donor, campaign, and membership reports.

Other

• Performs other tasks and special projects assigned by Advancement and Foundation leadership.

ADDITIONAL PERFORMANCE RESPONSIBILITIES (FUNCTIONS, DUTIES)

1. Attendance and Dependability: The employee can be depended upon to report to the assigned duty station at the scheduled time, to complete work in a timely, accurate, and thorough manner, and to follow through conscientiously on assignments.

2. Communication and Professionalism: The employee communicates effectively and professionally, both verbally and in writing, with university leadership, colleagues, donors, and individuals inside and outside the university.

3. Relationships and Collaboration: The employee works effectively and relates well with superiors, colleagues, and others, exhibiting professional manners and contributing to a collaborative, service-oriented, and constructive working environment.

4. Safety and Compliance: The employee works safely, attends required safety training, and follows applicable safety rules, regulations, and confidentiality standards. In relation to level of NIMS training completed, participates in incident management preparation and performs incident duties as assigned.

MINIMUM EDUCATION, TRAINING, AND EXPERIENCE

Required

• Bachelor's degree from an accredited institution; consideration may be given to candidates currently enrolled in a bachelor's degree program who are nearing completion.
• Strong digital technology aptitude with proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with database programs; strong organizational, communication, customer service, and time-management skills.
• Ability to manage multiple priorities while maintaining a high level of accuracy and confidentiality.

Preferred

• Experience with Raiser's Edge NXT or other constituent relationship management (CRM) / relational database programs.
• Experience in higher education, nonprofit organizations, fundraising, or advancement services.
• Experience with donor stewardship, gift processing, event coordination, grant administration, or fundraising operations.
• Knowledge of advancement and foundation best practices.

CORE COMPETENCIES

• Attention to Detail and Accuracy
• Organizational and Project Management Skills
• Professionalism and Confidentiality
• Teamwork and Collaboration
• Initiative and Problem Solving
• Written and Verbal Communication
• Data Management and Reporting
• Adaptability and Continuous Learning

This position provides an excellent opportunity for an early-career advancement professional to gain broad experience in fundraising operations, donor stewardship, advancement services, grant administration, and foundation operations within a university advancement environment. This position may require some evening and weekend work on occasion.

Founded in 1909 as a teachers’ college, southeastern Oklahoma State University continues the strong tradition of producing outstanding educators for southeast Oklahoma and north Texas.Student enrollment is approximately 6,000 students and the campus is situated in rural Oklahoma.The main campus is located in Durant, Oklahoma, which is 90 miles north of Dallas, Texas, and 150 miles southeast of Oklahoma City. The community is close to Lake Texoma and the Choctaw Casino Resort. southeastern Oklahoma State University continues to be among the nation’s most affordable universities according to the U. S. News & World Report’s America’s Best colleges.
Salary will be commensurate with qualifications and experience. The preferred start date is October 1, 2026. Review of applications will begin immediatelyand continue until filled.

Southeastern offers a comprehensive benefits package including university paid health, vision, life insurance, long term disability, retirement contributions to Oklahoma Teachers Retirement System, as well as a tuition waiver for employees and spouse/dependents who wish to enroll at southeastern. southeastern offers 25 paid holidays per fiscal year and has a generous leave package including annual/vacation leave, sick leave, personal leave, and birthday leave. In addition to the SE paid benefits, there are many voluntary products available to employees such as 403(b), Health Savings Account, Flexible Spending Account, dental, short term disability, dependent life insurance and a variety of ancillary benefits .

Employment is contingent upon the results of a national criminal and sex offender background check. Candidates must be eligible to work in the United States.SE participates in E-Verify.
SE is an AA/EEO employer committed to multicultural diversity.

Notice to applicants:

If selected, official transcripts from each degree-granting institution will be required upon date of hire.

It is southeastern Oklahoma State University’s policy that all newly hired employees must provide an original social security card during the hiring process. Failure to provide an original social security card will delay the hiring process and ability to begin employment.