Airport Office & Administration Coordinator

American Airlines; Boston (MA); On-site; USD 35,000 - 50,000; Full time

Benefits offered by this job

Travel Perks

Health Benefits

Wellness Programs

401(k) Program

Other Benefits

Job summary

American Airlines at Logan International Airport is seeking an Office Services Associate to support the Airport Stations Team within the Customer Experience Division. The role involves a wide range of clerical duties, meeting coordination, mail, and front-desk tasks.

Ideal candidates have a High School diploma or GED, strong Microsoft Office skills, and the ability to manage multiple tasks in a fast-paced environment. FAA background checks may be required for access to security areas.

Qualifications

• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Knowledge of policies, procedures and corporate structure.
• Ability to prioritize work, be detail oriented and meet deadlines.
• Ability to perform in a fast-paced environment and handle multiple tasks.

Responsibilities

• Provides assistance with preparation of management presentations and special projects as required.
• Administers, reviews, and monitors all local invoices through InvoiceWorks and disseminate as necessary.
• Troubleshoots and escalates office technology issues, including telephone and copier machines.
• Tracks onboarding duties, including system access, lockers, mailboxes, uniforms and badges.
• Handles payroll processing in Workbrain for management and support staff.
• Processes bereavement letters and coordinates local communications.
• Manages employee parking, including permitting.
• Assists with timekeeping, data entry and reconciliations.
• Maintains employee files and station meeting plans.
• Accesses periodic reports (performance, audit, expenses, engagement).
• Updates manuals, security items; serves as payroll backup.
• Manages OSHA and safety records; assists with budget closeout of landing fees.

Skills

Microsoft Office

Policies & procedures

Prioritize work

Detail oriented

Multitask

Self-motivated

FAA background checks (SIDA)

Education

High School diploma or GED

Job description

American Airlines at Logan International Airport is seeking an Office Services Associate to support the Airport Stations Team within the Customer Experience Division. The role involves a wide range of clerical duties, meeting coordination, mail, and front-desk tasks.

Ideal candidates have a High School diploma or GED, strong Microsoft Office skills, and the ability to manage multiple tasks in a fast-paced environment. FAA background checks may be required for access to security areas.