AI Special Assistant

Austincc; Manchester (NH); On-site; USD 60,000 - 65,000; Full time

Benefits offered by this job

Medical

Dental

Vision

401k match

HSA

FSA

Life Insurance

Pet Insurance

Flexible PTO

Parental Leave

career development

Job summary

Alumni Ventures is seeking an AI Special Assistant to join the AI Pod, working at the intersection of operations, strategy, and AI. You’ll partner with leaders to design, pilot, and scale AI‑driven workflows across multiple functions, from people to finance and legal, accelerating decision making and execution.

You will build prompt libraries, test emerging platforms, and champion AI adoption while maintaining a high level of discretion and organization in a fast‑paced environment.

Qualifications

• Bachelor’s or Master’s degree in a relevant field or equivalent experience.
• Strong scripting and API/automation experience.
• Proficiency with Gen‑AI tools and prompt design.
• Excellent written and verbal communication, with the ability to simplify complex concepts.

Responsibilities

• Shadow leaders on high‑priority projects and initiatives.
• Draft communications, synthesize insights, and ensure follow‑ups.
• Design and pilot AI‑driven workflows and toolkits.
• Collaborate across departments to scale AI‑driven processes.
• Evaluate technologies and promote AI adoption and rapid learning.

Skills

Python scripting

Gen‑AI tools

APIs & automation

Written communication

Cross‑functional collaboration

Education

Bachelor’s in Organizational Development

Master’s in Data Science or CS

Engineering background

Tools

ChatGPT

Claude

Perplexity

Gemini

Automation platforms

Job description

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AI Special Assistant

Location: onsite, Machester NH
No relocation assistance, or sponsorship is not provided.

About Alumni Ventures

Alumni Ventures is one of the world’s most active venture capital platforms, with $1.4B+ in assets raised and investments in 1,300+ companies. Our network of 850,000+ members and 40+ dedicated investors connects accredited individuals to high-quality venture deals—typically reserved for institutions—through our alumni-driven communities and diversified co-investment strategy. With offices in Boston, New York, Chicago, Menlo Park, and Manchester, NH, we’re rapidly growing and committed to fueling entrepreneurial success while developing the next generation of VC professionals.

About the Role

We are seeking an AI Special Assistant to join our rapidly evolving AI Pod initiative. This role is designed for a resourceful, tech-forward individual who thrives at the intersection of operations, strategy, and Artificial Intelligence (AI).

As an AI Special Assistant, you’ll work closely with leaders and teams across the company, applying advanced AI tools to reimagine workflows, support decision‑making, and accelerate execution. The scope of work is dynamic — spanning projects in operations, people, finance, legal, investments, and beyond. You’ll play a critical role in designing, piloting, and scaling AI‑driven solutions that improve how our teams operate day‑to‑day.

This is a unique opportunity to gain broad exposure across the organization while developing deep expertise in the use of generative AI in a professional environment.

What You’ll Do

Executive & Team Support

• Shadow leaders and support high‑priority projects, meetings, and initiatives.
• Draft communications, synthesize insights, and ensure timely follow‑ups.

AI Workflow Design & Execution

• Build, test, and refine AI‑driven workflows, prompt libraries, and toolkits to meet evolving team needs.
• Pilot emerging AI platforms and tools (ChatGPT, Claude, Perplexity, Gemini, etc.) to enhance productivity.
• Leverage automation platforms and APIs to integrate AI solutions into existing systems.

Cross-Functional Collaboration

• Partner with multiple departments to identify and implement scalable, AI‑enhanced processes.
• Translate strategic objectives into operational workflows that improve efficiency and consistency.
• Capture and standardize best practices to create repeatable models that can be shared across teams.
• Act as an internal champion for AI adoption, helping colleagues build confidence in leveraging new tools.
• Research, evaluate, and recommend technologies and approaches that expand organizational capabilities.
• Drive a culture of experimentation, iteration, and rapid learning.

Who You Are

Bachelor’s or Master’s degree in Organizational Development, Data Science, HR Tech, Engineering, Computer Science. or equivalent experience.

Strong scripting skills (Python preferred) and familiarity with APIs and automation platforms.

Experience with Gen-AI tools (e.g., OpenAI, Claude, Perplexity, Gemini) and fluency in prompt design and deployment.

Exceptional written and verbal communication skills — able to simplify the complex and craft crisp, professional outputs.

Entrepreneurial mindset with a bias for action — skilled at testing and refining new ideas, iterating quickly, and scaling what works.

Highly organized and detail‑oriented, with excellent time management skills.

Adaptable and resourceful, able to thrive in a dynamic and fast‑paced environment with shifting priorities.

Collaborative, discreet, and capable of building trusted relationships across teams and with senior leaders.

(Note: Legal, financial, HR/People and investing backgrounds valued but not required—what matters most is curiosity, initiative, and the willingness to iterate.)

Compensation includes a starting base salary of $60,000. - $65,000 yearly.

Our benefits include Medical, Dental, Vision, 401k match, HSA, FSA, Life Insurance, Pet Insurance, Flexible PTO, and Parental Leave as well as career development.

All employment is subject to passing a background check. Alumni Ventures is an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status. Please review our Privacy Policy.