AI Project Manager

HSI; United States; Remote; USD 100,000 - 125,000; Full time

Benefits offered by this job

Fully Remote Work

Unlimited PTO

Career Growth

Well-Being First

Secure Your Future

Competitive salary

Job summary

HSI is seeking an experienced SaaS Project Manager to help build and scale a newly formed AI & Data organization. You’ll coordinate 40+ active AI initiatives, align with executive leadership, and drive intake, prioritization, governance, and portfolio reporting for enterprise AI projects.

As the first external hire on the team, you’ll establish processes, dashboards, and governance to accelerate delivery while navigating ambiguity in a fast-moving SaaS environment.

Qualifications

• Five+ years of project or program management experience, including significant SaaS exposure.
• Experience managing multiple concurrent projects in a fast-paced SaaS environment.
• Experience owning project intake, demand management, prioritization, portfolio tracking, and executive reporting.
• Enterprise AI deployment exposure including governance, security, or data protection considerations.

Responsibilities

• Manage multiple AI projects and governance programs from concept to delivery.
• Own project intake, demand management, evaluation, prioritization, documentation, tracking, and portfolio reporting.
• Partner with stakeholders to collect requirements, define use cases, and align on outcomes.
• Build and maintain executive dashboards that show progress, value, timelines, dependencies and priorities.
• Identify gaps and opportunities for process improvement and consolidation.
• Coordinate cross-functional technology initiatives across departments (cybersecurity, infra, HR, operations, revenue).

Skills

SaaS project management

Cross-functional collaboration

Executive communication

Portfolio reporting

Prioritization

Stakeholder alignment

Job description

We are seeking an experienced SaaS Project Manager with enterprise AI deployment experience to help build and scale a newly formed AI & Data organization.

As the first external hire on the team, you'll help bring structure, governance, and visibility to more than 40 active and emerging AI initiatives across the business. Working closely with internal stakeholders, executive leadership, and the VP of AI & Data, you'll lead intake, prioritization, portfolio reporting, and project delivery coordination while helping establish how AI initiatives are evaluated, governed, and delivered across the company. The role is focused exclusively on internal stakeholders and enterprise AI initiatives.

Success in this role requires experience working in a SaaS environment, where priorities evolve quickly, multiple initiatives compete for attention, and strong cross-functional collaboration is critical. You'll thrive if you enjoy building processes, creating structure from ambiguity, and driving initiatives forward in a fast-moving organization.

Before You Apply

This is an individual contributor project management role focused on coordinating, prioritizing, governing, and delivering AI initiatives across the business. This is not a software engineering, machine learning, data science, AI architecture, or AI model development position.

What You'll Do

• Manage multiple concurrent AI projects and initiatives ranging from proof-of-concepts to long-term governance programs.
• Own project intake, demand management, evaluation, prioritization, documentation, tracking, and portfolio reporting.
• Partner with internal stakeholders to collect business requirements, define use cases, establish priorities, and secure alignment on project outcomes.
• Build and maintain executive dashboards and reporting that provide visibility into project progress, value, timelines, dependencies, and priorities.
• Conduct gap analyses to identify current-state challenges, future-state opportunities, and expected business outcomes.
• Facilitate build-versus-buy evaluations and support business case development.
• Coordinate cross-functional technology initiatives across departments such as cybersecurity, infrastructure, HR, operations, revenue teams, and other business functions.
• Support enterprise AI governance, security, data protection, adoption, and change management efforts.
• Identify process improvement opportunities, application overlap, and opportunities for consolidation or optimization.
• Establish scalable processes that enable the AI & Data organization to effectively manage a growing portfolio of enterprise AI initiatives.

Why Join Us?

Be one of the first hires in a newly formed AI & Data organization.

Help shape how enterprise AI initiatives are evaluated, prioritized, governed, and delivered.

Work directly with executive leadership and key stakeholders across the company.

Influence AI adoption across a wide range of business functions, including HR, cybersecurity, infrastructure, operations, and revenue-generating teams.

Help create order, visibility, and execution discipline across a rapidly growing portfolio of AI initiatives.

Join at an exciting stage of the company's AI journey where meaningful impact can be made from day one.

5+ years of project or program management experience, including significant experience working within a SaaS organization.

Experience navigating cross-functional technology initiatives within a SaaS business environment where priorities and stakeholder needs evolve rapidly.

Demonstrated experience managing multiple concurrent projects or programs simultaneously.

Experience owning project intake, demand management, prioritization, portfolio tracking, executive reporting, and dashboard development.

Strong executive communication skills with the ability to summarize complex topics, communicate business value, and influence decision-making.

Experience delivering technology initiatives across multiple business and technical functions.

Enterprise AI deployment experience, including exposure to AI governance, security, risk, or data protection considerations.

Experience with enterprise AI platforms such as Microsoft Copilot, Claude, OpenAI, Anthropic, GPT, or similar large language model technologies.

Experience participating in build-versus-buy technology evaluations and business case discussions.

Ability to work independently with minimal direction and thrive in a newly forming organization.

Strong problem-solving skills, initiative, and a "get things done" mindset.

Comfort operating in ambiguity while helping build new processes and operating models.Preferred Qualifications

Preferred Qualifications

Experience facilitating organizational change management efforts.

PMP, PMI-ACP, Six Sigma, or related certifications.

Experience working in a high-growth SaaS environment.

Experience supporting globally distributed teams and stakeholders.

Demonstrated use of AI tools to improve personal productivity, project management workflows, and business outcomes.

At HSI, we believe great work happens when people are supported, trusted, and empowered to grow.

Fully Remote Work: Work where you're most productive—we trust you.

Unlimited PTO: Recharge when you need to—we support work-life balance.

Career Growth: Unlimited access to our Learning & Development library, including our own HSI LMS content.

Well-Being First: Full medical, dental, vision, and mental health coverage.

Secure Your Future: Generous $1:$1 401(k) company match—your future is important to us.

Compensation: This position has an annual salary range of $100,000-$125,000. Placement within the range will depend on experience, qualifications, geographic location, and other business considerations.

HSI is a leading provider of Environmental, Health and Safety (EHS) software, training, and compliance solutions, enhancing workforce safety and operational efficiency.

Software Development Technology, Information and Internet Technology, Information and Media

Where they work

6136 Frisco Square Blvd, Ste 285, Frisco, Texas 75034, US 4170 Embassy Drive, Grand Rapids, Michigan 49546, US 7700 NE Parkway Dr, Vancouver, Washington 98662, US 64 York St, Sydney, AU