AI Project Coordinator

Crowe Advisory LLC; Chicago (IL); On-site; USD 62,000 - 100,000; Full time

Job summary

Crowe Advisory LLC in Chicago seeks a Staff Project Coordinator to support AI/DevOps initiatives. You will schedule meetings, track milestones, document processes, and translate business needs into technical specs with cross‑functional teams.

The role requires 0–2 years in similar roles, a technical bachelor’s, and familiarity with AI tools. Emphasis on documentation, stakeholder communication, and hands‑on technical support for rapid prototyping and validation.

Qualifications

• Bachelor's degree in a technical field with demonstrated aptitude.
• Strong written and verbal communication skills.
• Familiarity with generative AI tools and data manipulation.

Responsibilities

• Support project management tasks including scheduling meetings, tracking milestones, and managing project artifacts using Azure DevOps.
• Document processes, resources, project statuses, and relevant communications.
• Facilitate stakeholder meetings and document business needs, user stories, and technical specifications.
• Collaborate with DevOps and engineering teams to support deployment activities and align with timelines.

Skills

Project Coordination

Technical Support

Stakeholder Facilitation

Requirements Translation

AI Solution Fluency

Data Preparation

Education

Bachelor's degree in Information Systems or related field

Tools

Azure DevOps

Job description

Your Journey at Crowe Starts Here: At Crowe, you can build a meaningful and rewarding career. With real flexibility to balance work with life moments, you’re trusted to deliver results and make an impact. We embrace you for who you are, care for your well-being, and nurture your career. Everyone has equitable access to opportunities for career growth and leadership. Over our 80-year history, delivering excellent service through innovation has been a core part of our DNA across our audit, tax, and consulting groups. That’s why we continuously invest in innovative ideas, such as AI-enabled insights and technology-powered solutions, to enhance our services. Join us at Crowe and embark on a career where you can help shape the future of our industry.

Job Description:

Core Responsibilities:

• Support project management tasks including scheduling meetings, tracking milestones, managing project artifacts using Azure DevOps, and communicating updates clearly across teams
• Maintain meticulous documentation of processes, resources, project statuses, and relevant communications
• Facilitate stakeholder meetings and document business needs, user stories, and technical specifications
• Support cross-functional communication and collaboration, helping to identify and mitigate risks to maintain smooth project progression
• Collaborate closely with DevOps and engineering teams to support deployment activities and ensure infrastructure aligns with project timelines and deliverables
• Create technical diagrams and translate business requirements into implementable solutions; prepare demonstrations and training materials for client presentations
• Provide hands‑on technical support where needed by building prototypes, configuring AI agents, and leveraging generative AI tools for rapid prototyping and solution validation
• Stay current with emerging AI technologies and proactively share knowledge with team members

Key Skills to Apply:

• Project Coordination: Strong organizational skills to manage project artifacts, timelines, and deliverables using Azure DevOps; coordinate across technical and business stakeholders with precision
• Technical Support: Ability to step in with hands‑on technical work including low‑code platform configuration, AI agent setup, and rapid prototyping using AI tools
• Stakeholder Facilitation: Developing communication skills to facilitate meetings, document requirements, and translate between technical and non‑technical audiences
• Requirements Translation: Ability to translate business requirements into technical diagrams, workflow designs, and implementable specifications
• AI Solution Fluency: Working knowledge of generative AI tools (ChatGPT, Claude, Copilot) and ability to apply them to problem-solving and rapid validation
• Data Preparation: Proficiency with data manipulation, cleaning, and structuring to support AI testing and solution development

Performance Expectations:

• Delivery Reliability: Successfully complete 90%+ of assigned tasks and deliverables within agreed timelines with minimal revision required
• Documentation Quality: Maintain comprehensive, accurate project documentation with 95%+ stakeholder satisfaction on clarity and completeness
• Meeting Management: Schedule and coordinate project meetings with 95%+ on‑time execution and complete action item tracking
• Technical Contribution: Successfully deliver technical support tasks (prototypes, demos, data prep) meeting quality standards with increasing independence
• Professional Growth: Learn new tools and platforms quickly; share at least one key learning or insight monthly with the team
• Collaboration: Work effectively across engineering, consulting, and client teams; receive positive feedback on teamwork and communication

Experience Context:

• Baseline: 0-2 years in project coordination, business analysis, or technical support roles
• Background: Recent graduate with technical degree and demonstrated aptitude for AI/ML applications, low‑code development, or data analysis
• Scope: Experience with project support, requirements documentation, or technical coordination in academic or professional settings

Level‑Specific Context (Staff):

• Deliver assigned project components on time and within quality standards
• Collaborate effectively with team members and demonstrate strong communication skills
• Participate in client interactions under guidance and develop client service capabilities
• Build technical and domain expertise through continuous learning and feedback application
• Contribute to team efficiency by identifying process improvements and sharing knowledge
• Maintain 100% compliance with firm standards including time entry, training, and security requirements

Success Indicators:

• Consistent quality delivery, positive peer feedback, documented skill progression, proactive contribution to team objectives

Minimum Requirements:

• Bachelor's degree in Information Systems, Management Information Systems, Computer Science, Software Engineering, Data Science, Analytics, Industrial Engineering, Systems Engineering, Operations, Informatics, or related technical field with demonstrated technical aptitude
• Strong working knowledge of generative AI tools
• Proficiency with data manipulation
• Excellent organizational and communication skills

The wage range for this role takes into account the wide range of factors that are considered in making compensation decisions including but not limited to skill sets; experience and training; licensure and certifications; and other business and organizational needs. The disclosed range estimate has not been adjusted for the applicable geographic differential associated with the location at which the position may be filled. At Crowe, it is not typical for an individual to be hired at or near the top of the range for their role and compensation decisions are dependent on the facts and circumstances of each case. A reasonable estimate of the current range is $62,000 - $100,000 per year.

Our Benefits:

Your exceptional people experience starts here. At Crowe, we know that great people are what makes a great firm. We care about our people and offer employees a comprehensive total rewards package. Learn more about what working at Crowe can mean for you!

How You Can Grow:

We will nurture your talent in an inclusive culture that values diversity. You will have the chance to meet on a consistent basis with your Career Coach that will guide you in your career goals and aspirations. Learn more about where talent can prosper!

More about Crowe: Crowe (www.crowe.com) is one of the largest public accounting, consulting and technology firms in the United States.

Crowe uses its deep industry expertise to provide audit services to public and private entities. The firm and its subsidiaries also help clients make smart decisions that lead to lasting value with its tax, advisory, and consulting services. Crowe is recognized by many organizations as one of the best places to work in the U.S. As an independent member of Crowe Global, one of the largest global accounting networks in the world, Crowe serves clients worldwide. The network consists of more than 200 independent accounting and advisory services firms in more than 130 countries around the world.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. Crowe is not sponsoring for work authorization at this time.

Crowe (www.crowe.com) is a public accounting, consulting and technology firm with offices around the world. Crowe uses its deep industry expertise to provide audit services to public and private entities. The firm and its subsidiaries also help clients make smart decisions that lead to lasting value with its tax, advisory, and consulting services. Crowe is recognized by many organizations as one of the best places to work in the U.S. As an independent member of Crowe Global, one of the largest global accounting networks in the world, Crowe serves clients worldwide. The network consists of more than 200 independent accounting and advisory services firms in more than 130 countries around the world.

Crowe LLP and Crowe Advisory LLC (and their respective subsidiary entities) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, genetics, national origin, disability or protected veteran status, or any other characteristic protected by federal, state or local laws. Crowe LLP and Crowe Advisory LLC (and their respective subsidiary entities) does not accept unsolicited candidates, referrals or resumes from any staffing agency, recruiting service, sourcing entity or any other third‑party paid service at any time. Any referrals, resumes or candidates submitted to Crowe, or any employee or owner of Crowe without a pre‑existing agreement signed by both parties covering the submission will be considered the property of Crowe, and free of charge. Crowe will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws. Please visit our webpage to see notices of the various state and local Ban‑the‑Box laws and Fair Chance Ordinances, where applicable. We are committed to a merit‑based hiring process, evaluating all candidates consistently using objective, job‑related criteria such as relevant experience, demonstrated skills, measurable impact, and alignment with the role’s responsibilities, and making employment decisions in a fair and inclusive manner free from discrimination.If you are interested in applying for employment with Crowe and are in need of an accommodation or require special assistance to navigate our website or to complete your application, please visit our Applicant Assistance and Accommodations page for more information: https://careers.crowe.com/crowe-applicant-assistance-and-accommodation

We will anticipate and adapt to each change, including the utilization of data, to improve services and operations while staying ahead of business and the regulatory developments in partnership for all the stakeholders.