AI Onboarding Specialist - Medspa

Podium; Lehi (UT); On-site; USD 85,000 - 105,000; Full time

Benefits offered by this job

Life insurance

Disability insurance

Paid maternity/paternity leave

Fertility benefits

Medical, dental, vision benefits

401k

Job summary

Podium in Lehi, Utah is seeking an AI Onboarding Specialist to lead initial implementation and onboarding for new customer accounts, focusing on AI agents and integration fulfillment. You will train customers, manage connections across locations, monitor usage and drive successful adoption, with collaboration across product, success and engineering teams.

The role requires 1-2 years SaaS onboarding experience, strong communication, and ability to handle multiple projects while navigating complex

Qualifications

• 1-2 years of experience in a customer onboarding/implementation role (SaaS a plus).
• Exceptional written and communication skills.
• Experience communicating directly with clients.
• Proven track record of managing multiple concurrent projects.

Responsibilities

• Lead the first 30 days of new customer onboarding and manage potential escalations.
• Coordinate all account connections (product and integration-related).
• Drive product adoption through outreach and health scoring.
• Configure and implement AI agents for customer accounts.
• Ensure smooth hand-off to Customer Success after onboarding period.

Skills

AI technologies

Client communication

Project management

SaaS onboarding

Education

Bachelor's degree in business or related field

Tools

Gainsight

Salesforce

Job description

At Podium, we bring AI Employees to local businesses that turn every conversation into revenue. Trusted by 60,000+ businesses across Auto, Home Services, and Aesthetics, Podium captures and converts leads 24/7, driving both new business and repeat customers.

In under 24 months, we crossed $100M in AI Agent ARR, scaling 300% year-over-year. During this time, we’ve deployed 10,000 AI employees to empower real business outcomes for our customers. Podium is building what we believe will be the most impactful AI employee ecosystem for local business.

Podium has been recognized as the Best AI Implementation by Inc. Magazine, highlighted by OpenAI for building revenue-driving AI Agents, and awarded the #1 AI Agent for Business Operations by G2.

Our operating principles guide daily behavior and ensure we hire people who will thrive at Podium. If you're hungry for growth, aligned to our operating principles, and ready to get to work, you won't find a better place to learn and accelerate your career.

The AI Onboarding Specialist is a vital part of the Podium team. Responsible for the initial implementation and onboarding of new customer accounts with a focus on AI agents. Responsible for the organization and management of account connections, integration fulfillment, tailored team trainings for all locations in any given account, resolving customer issues, and customer usage monitoring to bring about the successful completion of new customer implementation. The Onboarding Manager also has a major role in creating new processes internally and needs to be able to adjust quickly to changing circumstances.

What you will be doing:

• Primary contact during the first 30 days of new customer experience
• Manage potential escalations within the first 30 days
• Coordinate all account connections (product and integration-related)
• Ensure product adoption through various outreach methods and health scoring of accounts
• Implement and configure AI agents
• Ensure effective hand-off to CSMs after the onboarding period is over
• Conduct full-team trainings for all locations in every account, covering best practices
• Coordinating and responding to client issues
• Building new processes and working with different departments to create a smooth implementation experience

What you should have:

• 1-2 years of experience in a customer onboarding/implementation role (in SaaS is a plus)
• Working knowledge of AI technologies (e.g., LLMs, Voice AI, automation platforms) with hands-on experience applying them in real-world contexts
• A bachelor's degree in business or a similar field.
• Exceptional written and communication skills
• Experience communicating directly with clients
• Proven track record of managing multiple concurrent projects with varying complexity levels
• Excellent problem-solving skills
• Self-starter with prior experience navigating complex customer environments
• Ability to sort through large volumes of data and drive insights and results
• Interest in further understanding and working with AI agents

What we hope you have:

• A growth-oriented approach to AI. You recognize how it will fundamentally reshape your own work and how businesses operate
• Experience with Gainsight and Salesforce

Why you’ll love working here:

• Podium is the best place to work to:
  • Join the leaders in AI agents
  • Unlock career-defining growth
  • Build with world-class talent
  • Make a real impact on local business
• Transparent culture
• Work onsite in Lehi, UT, 5 days a week
• Great opportunities for career growth
• Life insurance, long and short-term disability coverage
• Paid maternity and paternity leave
• Fertility Benefits
• Excellent medical, dental, and vision benefits
• 401k Plan
• Bi-annual swag drops with cool Podium gear and apparel
• A stellar HQ (Utah) gym with local professional coaches and classes offered
• Onsite HQ (Utah) child care center, subsidized for employees

Podium is an equal opportunity employer. Podium provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, national origin, sexual orientation, gender identity or expression, age, disability, genetic information, marital status or veteran status.