AI and Automation Specialist

Hello There Collective; Los Angeles (CA); On-site; USD 120,000 - 170,000; Full time

Job summary

Hello There Collective in Los Angeles is seeking a hands-on AI & Automation Specialist to design and build AI-powered workflows across our agency. You will automate research, reporting, and project tracking while integrating tools like Monday.com, Slack, and Google Workspace to improve productivity.

You'll work with Account Management, Creative, Influencer Marketing, and Analytics teams to turn business problems into practical AI solutions, creating scalable systems that save time and enhance

Qualifications

• 2–5 years of relevant experience in AI implementation, automation, software development, business systems, or a related technical function.
• Demonstrated experience independently building and deploying working automations or internal tools.
• Strong experience with Zapier, Make, n8n, or similar workflow automation platforms.
• Experience connecting applications using APIs, webhooks, and integrations.
• Hands‑on experience with ChatGPT, Claude, Gemini, and other generative AI platforms.
• Experience building AI agents, custom assistants, or LLM‑powered workflows.
• Strong problem‑solving abilities and comfort independently troubleshooting technical challenges.
• Ability to translate business problems into practical technical solutions.
• Excellent organization, communication, and project management skills.

Responsibilities

• Design, build, and maintain AI-powered workflows across agency operations.
• Create automations using platforms such as Zapier, Make, n8n, APIs, webhooks, and custom scripts.
• Develop internal AI agents and assistants that automate research, reporting, documentation, project tracking, and administrative processes.
• Build integrations connecting Monday.com, Slack, Google Workspace, ChatGPT, Claude, and other platforms.
• Develop reliable workflows with appropriate monitoring, error handling, and documentation.
• Identify opportunities to replace repetitive manual tasks with scalable automated systems.

Skills

AI automation

Automation platforms

Problem solving

Project management

Collaboration

Education

Bachelor's degree

Tools

Zapier

Make

n8n

APIs

webhooks

Monday.com

Slack

Google Workspace

ChatGPT

Claude

Job description

Hello There Collective is a social-first creative and growth agency connecting culture to conversion.

We partner with leading brands across fashion, beauty, lifestyle, technology, and consumer products, bringing together social media, influencer marketing, content production, paid media, and social commerce in one integrated model.

At the center of our business is The Collective, our network of tens of thousands of creators, supported by a growing ecosystem of data, performance intelligence, and technology.

We're a fast-moving, entrepreneurial team that believes the future of marketing belongs to companies that combine exceptional creativity with smarter technology and more efficient execution.

As we continue to scale, we're investing in AI and automation to fundamentally improve how our teams operate.

The Opportunity

We're looking for a highly resourceful, technically capable AI & Automation Specialist to help build the next generation of Hello There's internal operating systems.

This is a hands-on role for someone who loves building, experimenting with emerging AI technologies, developing automations, and solving real business problems.

You'll work across Account Management, Creative, Influencer Marketing, Social, Paid Media, Analytics, and Operations to identify inefficiencies and create practical solutions that save time, improve accuracy, and make teams more productive.

From turning meeting notes into automated project workflows to building AI agents that support creator research, reporting, and creative operations, you'll play a central role in how Hello There integrates AI into everyday work.

We're not looking for someone who simply knows how to use AI tools. We're looking for someone who can build systems that make an entire company smarter and more efficient.

What You'll Do

1. Build AI Agents & Automations

• Design, build, and maintain AI-powered workflows across agency operations.
• Create automations using platforms such as Zapier, Make, n8n, APIs, webhooks, and custom scripts.
• Develop internal AI agents and assistants that automate research, reporting, documentation, project tracking, and administrative processes.
• Build integrations connecting Monday.com, Slack, Google Workspace, ChatGPT, Claude, and other platforms.
• Develop reliable workflows with appropriate monitoring, error handling, and documentation.
• Identify opportunities to replace repetitive manual tasks with scalable automated systems.

2. Improve How Our Agency Operates

Work directly with department leaders to understand their workflows and build smarter solutions. Examples include:

Account Management

• Automatically translate meeting transcripts into Monday.com action items with owners and deadlines.
• Build workflows for project updates, meeting follow‑ups, workbacks, and deadline tracking.
• Automate client onboarding and internal handoffs.
• Flag delayed deliverables and outstanding approvals.

Influencer Marketing

• Automate creator research, sourcing workflows, and database updates.
• Streamline campaign tracking, outreach, approvals, and deliverable management.
• Improve access to historical creator information and performance data.
• Build systems that reduce manual administrative work for influencer teams.

Creative & Content Production

• Develop AI-supported creative research and briefing workflows.
• Streamline asset organization, tagging, approvals, and version tracking.
• Identify new AI tools that improve production speed and creative capabilities.
• Connect creative production workflows to project management systems.

Analytics & Growth

• Automate recurring reporting and performance data collection.
• Build integrations between marketing platforms and internal dashboards.
• Develop tools that surface performance patterns, trends, and anomalies.
• Improve how teams access and leverage campaign and creative performance data.

3. Develop Internal AI Tools & Systems

• Build and maintain custom AI assistants and agents for different departments.
• Support the development of Hello There's internal AI knowledge systems.
• Create tools that make internal knowledge, processes, and company information easier to access.
• Develop reusable solutions that can scale across the business.
• Evaluate emerging AI platforms and recommend opportunities for implementation.
• Work with leadership to prioritize AI initiatives based on business value.

4. Systems Integration, Data & Security

• Connect internal tools and platforms through APIs, webhooks, and automation technologies.
• Maintain reliable data flows and troubleshoot integration issues.
• Ensure systems are appropriately documented, monitored, and maintained.
• Follow data privacy, security, and access‑control best practices.
• Help establish responsible AI procedures for handling confidential client and company information.
• Maintain visibility into the company's AI tools and subscriptions.

5. Drive AI Adoption Across the Company

• Work with team leaders to identify opportunities for automation.
• Introduce new tools and workflows that meaningfully improve productivity.
• Create documentation and simple training materials.
• Help employees understand how to leverage AI effectively.
• Monitor usage and measure the impact of implemented solutions.
• Stay current on emerging AI technologies and proactively bring forward ideas.

Qualifications

Required

• 2–5 years of relevant experience in AI implementation, automation, software development, business systems, or a related technical function.
• Demonstrated experience independently building and deploying working automations or internal tools.
• Strong experience with Zapier, Make, n8n, or similar workflow automation platforms.
• Experience connecting applications using APIs, webhooks, and integrations.
• Hands‑on experience with ChatGPT, Claude, Gemini, and other generative AI platforms.
• Experience building AI agents, custom assistants, or LLM‑powered workflows.
• Strong problem‑solving abilities and comfort independently troubleshooting technical challenges.
• Ability to translate business problems into practical technical solutions.
• Excellent organization, communication, and project management skills.

Preferred

• Experience working in a marketing agency, creative agency, technology company, or fast‑growing organization.
• Advanced knowledge of Monday.com, Slack, and Google Workspace.
• Experience with AI agent frameworks, RAG systems, vector databases, or orchestration tools.
• Familiarity with SQL, databases, dashboards, and business intelligence platforms.
• Knowledge of marketing tools such as Meta, TikTok, Google Analytics, and creator marketing platforms.
• Experience building internal applications or custom dashboards.
• Familiarity with AI creative tools for image, video, and content production.
• Understanding of data privacy, security, and AI governance.

Who You Are

• A builder: You don't just recommend tools. You create working solutions and get them into production.
• Naturally curious: You're constantly experimenting with new technology and thinking about where it could have an impact.
• Proactive: You identify problems and opportunities without waiting for someone to assign them to you.
• Systems‑minded: You think about how to eliminate recurring problems rather than repeatedly fixing them.
• Practical: You know that the most effective solution isn't always the most complicated one.
• Resourceful: You're comfortable figuring things out, testing new approaches, and learning quickly.
• Collaborative: You can work with creative, marketing, and operational teams and translate their needs into functional solutions.
• Accountable: You take responsibility for the tools you build and ensure they continue working reliably.

What Success Looks Like

First 30 Days: Understand & Identify

• Audit existing technology, AI tools, and operational workflows.
• Meet with department leaders to identify inefficiencies.
• Build a prioritized roadmap of automation opportunities.
• Implement initial quick wins that eliminate manual work.

Days 31–60: Build & Implement

• Launch automations across priority workflows.
• Develop the first internal AI agents or assistants.
• Improve integrations between existing platforms.
• Establish documentation, monitoring, and performance tracking.

Days 61–90: Optimize & Scale

• Expand successful automations across additional teams.
• Improve the reliability and usability of existing workflows.
• Measure time saved, tasks automated, and efficiency gained.
• Present a longer‑term roadmap for AI and technology development.

Why Join Hello There Collective?

We're at an exciting stage of growth, and AI is central to how we're building the next version of our company.

You'll have the opportunity to work directly with leadership, influence how teams operate, and implement technology across a rapidly growing creative and marketing organization.

This isn't a role where AI initiatives stay theoretical. You'll be encouraged to experiment, build, and see your work make an immediate impact.

If you love building things, solving problems, and finding smarter ways to work, we'd love to meet you.