AI Agent Operations Specialist, Support

Vanta; United States; Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Industry-competitive salary and equity

Medical, dental, and vision coverage

Parental leave 16 weeks

Remote workspace stipend

401(k) matching

Job summary

Vanta is seeking an AI Agent Operations Specialist to own Ask-Ilma, Vanta's customer-facing AI agent, and ensure the fastest, most accurate responses while maintaining a high-quality customer experience. You’ll own Fin workflows, guardrails, and escalation logic, delivering measurable improvements in accuracy and efficiency.

You will also govern the knowledge base, train Fin with up-to-date content, and partner with Product and Customer Education to prepare for launches and new features,

Qualifications

• 3+ years in technical support at a B2B SaaS company.
• TSS / Sr. TSS experience is preferred.
• Hands-on experience with AI-powered support tools.
• Structured writing: turn messy processes into clear, usable knowledge.
• Data-driven decisions: interpret performance data to prioritize fixes.

Responsibilities

• Own Fin's performance and guardrails; reduce wrong answers and escalations.
• Maintain and update knowledge snippets and help-center content.
• Shape Fin's voice and how it communicates and handles 'I don’t know' moments.
• Collaborate with Product, Engineering and Customer Education to prep source-of-truth content before launches.

Skills

Technical support

AI concepts

Structured writing

Data-driven decisions

Systems thinking

Customer judgment

Cross-functional collaboration

Problem solving

Tools

Intercom

Fin

Job description

At Vanta, our mission is to help businesses earn and prove trust. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.

At Vanta, our mission is to secure the internet and protect consumer data. We believe that security should be monitored and verified continuously, and we empower companies to practice better security and prove it with ease. Vanta has a kind and talented team, and while some have prior security experience, many have been successful at Vanta without it.

Our goal is to provide best-in-class Technical Support to our customers. Our team's mission: We transform complexity into clarity in every interaction, with empathy, earning the trust of our customers. We build strong partnerships with our customers through trust and transparency, which is why our Technical Support Metrics are public.

As the AI Agent Operations Specialist, You'll own Ask-Ilma, Vanta's customer-facing AI agent, built on Fin by Intercom, and the first point of contact for customers seeking support. You're accountable for whether customers get the right answer, how the experience feels, and how smoothly Fin hands off to our support engineers when it should. Our customers rely on Vanta to get compliance right, so a fast answer only counts if it's also a correct one.

What you’ll do as a AI Optimization Specialist, Support at Vanta:

Performance: Own how well Fin works

• Review Fin conversations weekly to find wrong answers, self-service gaps, and avoidable escalations.
• Make changes in Fin yourself (guidance, content, workflows). Treat most as two-way doors: ship, measure, adjust.
• Keep a ranked list of improvements based on customer impact, volume, and risk.
• Set and document Fin's guardrails: what it must never answer, when it asks a clarifying question, and when it escalates.

Knowledge: Own what Fin knows

• Own the knowledge Fin draws from: snippets, internal content, and our help center.
• Set the governance: every topic has an owner and a review cadence, and outdated or conflicting content gets retired.
• When a support engineer answers something Fin couldn't, turn it into reusable knowledge so we only answer it once.
• Set AI-ready content standards, and partner with Customer Education to bring help-center articles up to them.

Customer Experience: Own how Fin feels to customers

• Shape how Fin sounds, including how it says "I don't know" without leaving customers stuck.
• Own handoffs: when Fin escalates, where it routes, and what context it passes so customers never repeat themselves.
• Dig into low CSAT ratings and dead ends, and fix the root cause.
• Handle a small volume of tickets to stay close to real customer problems.

Launch Readiness: Own Fin's readiness for every launch

• Partner early with Product, Engineering, and Customer Education to get source-of-truth content before features ship.
• Have Fin tested and ready on launch day, then watch closely and close gaps fast.
• Evaluate new Fin capabilities and recommend which to adopt.

How to be successful in this role:

• Support expertise: 3+ years in technical support at a B2B SaaS company, including troubleshooting complex customer issues. TSS / Sr. TSS experience is preferred.
• AI support tool experience: hands-on experience with AI-powered support tools, as a user or an admin, and a clear view of where they work well and where they don't.
• Structured writing: you can turn a messy process into clear, well-organized knowledge that both people and AI can use.
• Data-driven decisions: you're comfortable pulling and interpreting performance data, spotting trends, and using them to decide what to fix first.
• Systems thinking: when you see a bad answer, you ask what in the system caused it, then fix that so it doesn't happen again.
• Customer judgment: you can tell when an answer is technically right but still a bad experience, and when a customer needs a person.
• Nice to have: Experience administering Intercom and Fin, including guidance, snippets, Procedures, or AI Insights.
• Nice to have: Background in knowledge management, content design, or writing for conversational interfaces.
• Nice to have: Experience leading a support tool rollout or migration.
• Nice to have: Exposure to security, compliance, or GRC concepts.
• Open to using AI to amplify their skills and strengthen their work - demonstrating curiosity, a willingness to learn, and sound judgment in applying AI responsibly to improve efficiency and impact.
• Must be authorized to work in the U.S. without the need for current or future employer sponsorship.

What you can expect as a Vanta’n:

• Industry-competitive salary and equity
• Comprehensive medical, dental, and vision coverage, with 100% of employee-only benefit premiums covered for most medical plans
• 16 weeks paid Parental Leave for all new parents
• Health & wellness stipend
• Remote workspace, internet, and cellphone stipend
• Commuter benefits for team members who report to the SF and NYC office
• Family planning benefits
• Matching 401(k) contribution with immediate vesting
• Flexible PTO policy, plus 80 hours of Sick Time
• 11 company-paid holidays
• Virtual team building activities, lunch and learns, and other company-wide events!
• Offices in SF, NYC, London, Dublin, Tel Aviv, and Sydney

To provide greater transparency to candidates, we share base pay ranges for all US-based job postings regardless of state. We set standard base pay ranges for all roles based on function, level, and country location, benchmarked against similar-stage growth companies. Final offer amounts are determined by multiple factors and may vary based on candidate location, skills, depth of work experience, and relevant licenses/credentials.

At Vanta, we are committed to hiring diverse talent of different backgrounds and as such, it is important to us to provide an inclusive work environment for all. We do not discriminate on the basis of race, gender identity, age, religion, sexual orientation, veteran or disability status, or any other protected class. As an equal opportunity employer, we encourage and welcome people of all backgrounds to apply.

About Vanta

We started in 2018, in the wake of several high-profile data breaches. Online security was only becoming more important, but we knew firsthand how hard it could be for fast-growing companies to invest the time and manpower it takes to build a solid security foundation. Vanta was inspired by a vision to restore trust in internet businesses by enabling companies to improve and prove their security. From our early days automating security monitoring for compliance standards like SOC 2, HIPAA and ISO 27001 to creating the world's leading Trust Management Platform, our vision remains unchanged.

Now more than ever, making security continuous—not just a point-in-time check— is essential. Thousands of companies rely on Vanta to build, maintain and demonstrate their trust— all in a way that's real-time and transparent.