(Agile1) Contract Administrator

Spectraforce Technologies; Oakland (CA); On-site; USD 70,000 - 90,000; Part time

Job summary

Spectraforce Technologies is seeking a Contract Administrator to support multiple Category Leaders with contract execution, amendments, and renewals in a hybrid Oakland environment. The role covers supplier onboarding, CLM tasks, governance, and reporting to drive procurement objectives.

Ideal candidates have 2+ years in construction contract administration, strong MS Office skills, and the ability to manage several priorities while meeting deadlines.

Qualifications

• 2+ years of construction contract negotiations and administration experience.
• Understanding of construction terminology.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint).
• Strong organizational skills and ability to manage multiple priorities simultaneously.

Responsibilities

• Coordinate preparation, review, execution, and storage of supplier contracts, amendments, renewals, statements of work, and termination agreements.
• Maintain contract records within approved contract management and procurement systems.
• Monitor contract expiration dates, renewal requirements, notice periods, and key milestones.
• Support contract closeout activities and documentation retention requirements.
• Partner with Category Leaders to support sourcing events and contract implementation activities.
• Coordinate contract development activities resulting from competitive sourcing events and supplier negotiations.
• Track sourcing and contracting milestones to support category work plans and project schedules.
• Assist with contract templates, standard terms and conditions, and approved commercial language.
• Support supplier onboarding and contract activation activities.
• Verify completion of supplier risk, insurance, safety, and compliance documentation.

Skills

Contract negotiations

Construction terminology

Organizational skills

Multi-tasking

Education

Bachelor's degree in construction management or business administration

Tools

Microsoft Office

Job description

Contract Administrator

4 Months

300 Lakeside Dr, Oakland, CA, 94612

ONLY SUBMIT LOCAL CANDIDATES TO BAY AREA/WORK LOCATION-OAKLAND GO. ASSIGNMENT IS HYBRID AND ON-SITE DAYS FOR TRAINING AND PERIODIC CHECK-INS PER MANAGER DISCRETION. CALLS AND MEETINGS VIA MS TEAMS.

Support 4 to 8 Category Leaders across assigned Strategic Sourcing categories by coordinating contract execution, amendments, renewals, supplier onboarding, compliance documentation, reporting, and contract lifecycle activities. Responsible for maintaining contract data integrity, facilitating governance requirements, and ensuring timely execution of supplier agreements in support of CLIENT's procurement and business objectives.

Contract Lifecycle Management

• Coordinate preparation, review, execution, and storage of supplier contracts, amendments, renewals, statements of work, and termination agreements.
• Facilitate contract routing and approvals through established governance processes.
• Maintain contract records within approved contract management and procurement systems.
• Monitor contract expiration dates, renewal requirements, notice periods, and key milestones.
• Support contract closeout activities and documentation retention requirements

Strategic Sourcing Support

• Partner with multiple Category Leaders to support sourcing events and contract implementation activities.
• Coordinate contract development activities resulting from competitive sourcing events and supplier negotiations.
• Assist with contract templates, standard terms and conditions, and approved commercial language.
• Track sourcing and contracting milestones to support category work plans and project schedules.
• Support supplier onboarding and contract activation activities.

Governance, Compliance & Risk Management

• Ensure contracts comply with CLIENT procurement policies, delegation of authority requirements, and governance standards.
• Verify completion of required supplier risk, insurance, safety, and compliance documentation.
• Coordinate with Legal and Risk Management teams to resolve contractual issues and exceptions.
• Assist with internal and external audits by providing contract documentation and supporting records.
• Identify and elevate potential contract compliance concerns to Category Leaders.

Systems, Reporting & Data Management

• Maintain accurate contract and supplier information in SAP, Ariba, and other procurement systems.
• Generate reports on contract status, renewals, execution timelines, and sourcing pipeline activities.
• Monitor contract administration metrics and support continuous improvement initiatives.
• Ensure contract metadata and documentation are complete and up to date.

Qualifications

• Minimum Qualifications:
• 2+ years of construction contract negotiations and administration experience
• Understanding of construction terminology
• Proficiency with Microsoft Office apllications (particularly Microsoft Word, Excel, and PowerPoint)
• Strong organizational skills and ability to manage multiple priorities simultaneously

Desired Qualifications

• Experience supporting strategic sourcing or procurement organizations
• Experience with SAP/Ariba, contract lifecycle management (CLM) systems, or similar procurement platforms
• Knowledge of utility industry procurement and contracting practices
• Bachelor's degree in construction management or business administration or equivalent work experience