Agency Human Resource Coordinator - Central Office

State of Missouri; Jefferson City (MO); Sur place; USD 60 000 - 90 000; Plein temps

Avantages offerts par ce poste

Missouri State Employee Retirement Sys

Deferred compensation plan

Health insurance (medical, vision, &d)

Paid life insurance

Long-term disability insurance

Cafeteria plan

Paid holidays

10 hours annual leave per month

10 hours sick leave per month

Uniforms provided when required

Pre-service and in-service training

Access to credit union

Direct deposit of paycheck

Employee health, wellness and safety

MOST 529 College Savings Program

Résumé du poste

Missouri Department of Corrections seeks a skilled HR professional to lead FMLA administration, supervise a small team, and coordinate regional training. You will manage complex HR reporting, ensure compliance with leave laws, and support shared leave programs across facilities in Missouri.

The role requires strong leadership, clear communication, and the ability to train supervisors and staff while traveling for regional sessions.

Qualifications

• Two years of human resources experience preferred.
• Ability to lead a team of HR professionals.
• Strong knowledge of FMLA and related leave rules.
• Proven ability to communicate clearly in writing and speech.
• Capable of delivering and coordinating training programs.
• Strong interpersonal and relationship-building skills.

Responsabilités

• Lead FMLA administration and supervisor training regionally.
• Manage HR reporting, data management, and compliance tasks.
• Supervise a small HR support team and provide coaching.
• Coordinate Shared Leave processes and related reporting.
• Travel to facilities to deliver trainings and engage with staff.
• Oversee daily operational functions within the Office of Human Resources.

Connaissances

HR experience

Leadership

FMLA knowledge

Relationship building

Communication skills

Training delivery

Description du poste

A position in the Missouri Department of Corrections is more than a job. It's a calling. Corrections employees transform lives, equipping Missourians in the criminal justice system with the skills they need to contribute to their communities, inside and outside our walls. More than 95 percent of people who enter the prison system ultimately are released. We want to make sure they’re good neighbors.

We offer great benefits!

• Missouri State Employee Retirement System
• Deferred compensation plan
• Health insurance (medical, vision, dental for employees and family)
• Paid life insurance
• Long-term disability insurance
• Cafeteria plan
• Paid holidays
• 10 hours annual leave per month
• 10 hours sick leave per month
• Uniforms provided when required
• Pre-service and in-service training
• Access to credit union
• Direct deposit of paycheck (required)
• Employee health, wellness and safety initiatives
• MOST 529 College Savings Program

This position serves as a key member of the Office of Human Resources, providing leadership in FMLA and workers’ compensation administration, Shared Leave coordination, HR reporting, and oversight of administrative support operations. The role delivers region‑wide FMLA supervisor training, manages critical HR reporting functions, processes Shared Leave applications, attends statewide health fairs as the region’s primary FMLA liaison, and supervises a small support team. The position exercises independent judgment and initiative under general supervision from the Agency Human Resources Manager.

FMLA Administration and Training

• Drafts and updates policies and procedures to ensure prompt, accurate handling of employee inquiries regarding the FMLA process.
• Advises supervisors and employees on the interaction of FMLA with paid leave, workers’ compensation, and disability benefits.
• Maintains expert‑level knowledge of all applicable leave and accommodation laws to ensure departmental compliance with federal, state, and local regulations.
• Manages the FMLA administration process for the region, including determining eligibility, designating leave, requesting medical certification, and tracking intermittent or reduced‑schedule usage.
• Maintains reasonable communication with employees and supervisors regarding leave status and return‑to‑work timelines.
• Maintains complete and accurate records of leave and accommodation requests while preserving confidentiality of medical documentation.
• Continuously evaluates and strengthens departmentwide FMLA practices and procedures.
• Conducts FMLA Supervisor Training for all supervisors across the assigned region.
• Reviews, updates, and maintains FMLA training curriculum to ensure accuracy, clarity, and compliance with applicable laws.
• Travels to facilities within the assigned region to deliver FMLA supervisor training sessions.
• Maintains instructional materials for all assigned trainings and collaborates with curriculum design staff to ensure training content remains current.
• Coordinates with Regional Training Facilities to schedule FMLA training dates.
• Attends health fairs across Missouri as the region’s primary liaison for FMLA, providing guidance, information, and outreach to employees.

HR Reporting and Data Management

• Coordinates with the Agency Human Resources Manager to develop and maintain HR reports, databases, and reporting tools.
• Reviews, audits, and maintains various employee and position maintenance reports to identify errors and opportunities for improvement.
• Assists with payroll audit findings and correction of discrepancies.
• Develops and maintains Office of Human Resources materials such as the Personnel Desk Reference.

Supervision and Operational Oversight

• Supervises a small support team consisting of:
• One Program Analyst responsible for regional FMLA and workers’ compensation duties.
• Two Agency Human Resources Analysts responsible for payroll and position maintenance functions.
• Ensures analysts provide effective supervision to their direct reports, which include an Administrative Office Support Assistant and an Agency Human Resources Assistant.
• Provides guidance, coaching, workflow oversight, and performance management for all direct reports.
• Ensures the team prepares reports and completes assigned duties in compliance with agency policy and federal and state laws.
• Oversees daily operational functions within the Office of Human Resources to ensure accuracy, timeliness, and adherence to departmental standards.

Shared Leave Program Coordination

• Serves as the department’s Shared Leave Coordinator.
• Reviews and processes all Shared Leave applications in accordance with program policy and eligibility criteria.
• Attends Shared Leave Committee meetings to present case information and facilitate committee voting.
• Compiles and prepares redacted case summaries for monthly committee review.
• Runs Shared Leave‑related reports and provides data analyses and summaries as needed.
• Maintains accurate, confidential records and documentation associated with Shared Leave cases.
• Performs additional program support duties as assigned.

Additional Duties

• Oversees the Temporary Modified Duty (TMD) workers’ compensation process for the department.
• Sends monthly reports to departmental worksite personnel offices of current list of employees on Temporary Modified Duty (TMD).
• Performs other related work as assigned.

Preferred Qualifications/Skills

• Two years of human resource experience, or related field, is preferred.
• Ability to maintain professionalism, demonstrate leadership and lead a team of HR professionals.
• Able to facilitate the resolution of FMLA and workers’ compensation questions, concerns and complaints; assisting both the employee and their administration by providing accurate and timely information.
• Able to establish and maintain effective working relationships with department employees and administrators.
• Able to communicate effectively both orally and in writing and work in cross-functional environments.
• Extensive knowledge of the leave requirements and other legal protections afforded by FMLA, workers’ compensation, and other applicable laws.
• Able to develop and maintain comprehensive training and tracking of FMLA and workers’ compensation.
• Able to train both small and large groups of employees, and to learn and utilize online training development software.
• Able to prioritize job assignments and manage stress.
• Attention to details, process development and strong organizational skills. Excellent analytical, problem solving and process improvement skills.
• Ability to travel at least 4 days per month for training and more when required.

All requested documents MUST be received by the closing date listed.

Contingent upon your position, you may also be eligible to receive:

• A $2.00 per hour shift differential if you are assigned to a shift that begins on or between 12:00pm (noon) and 5:00am and are employed at a 24/7 congregate care facility (i.e. institution, transition center, supervision center, or command center).
• A $0.75 per hour medium security or $1.50 maximum security differential if you work full-time at a qualifying facility.
• A $1.00 per hour restrictive housing differential if you are assigned a regular post within a restrict housing/segregation unit at any facility.

The Department of Corrections currently offers a guaranteed 1% pay increase for every two years of continuous service up to 20 years! If you are transferring from another State of Missouri agency and are receiving state retention pay, please be advised that the Missouri Department of Corrections administers retention based upon your retention anniversary date. As a result, your retention pay upon transfer may differ from what you were receiving at your previous agency until you reach your applicable retention anniversary date.

The Missouri Department of Corrections is proud to have a tradition of promotion from within for employees looking for and seeking distinctive career paths. As you work for the department, we invite you to consider your goals and make choices to actively head toward them. We seek to recognize employees who serve with distinction.

[e-mail]