Agency Business Admin

Aurora Talent Agency; United States; Remote; USD 60,000 - 80,000; Part time

Job summary

A reputable talent agency in the United States is seeking a detail-oriented administrative assistant. Responsibilities include creating contracts and invoices, managing communications with promoters, and handling bookkeeping tasks. Ideal candidates will have 1-2 years of relevant experience, strong proficiency in Google Suite and Quickbooks, and excellent communication skills. This is a flexible part-time position requiring the legal right to work in the US.

Qualifications

• 1-2 years of experience in agency or buyer side.
• Excellent attention to detail and ability to prioritize.
• Strong verbal and written communication skills.

Responsibilities

• Create contracts and invoices for confirmed shows.
• Lead communication with promoters for contracting and payments.
• Light bookkeeping of artist and agency expenses.

Skills

Attention to detail

Proficient in Google Suite

Quickbooks Online

Excellent communication skills

Organizational skills

Tools

Google Suite

Quickbooks Online

Microsoft Word

Microsoft Excel

Job description

We are looking for an experienced and very detail-oriented person to assist with agency admin work. They will work closely with the whole team in providing support and making sure all documents are issued. Work experience and familiarity with the house/techno/ electronic music scene is preferred. This is a part time position.

Role and Responsibilities

• Create contracts and invoices for confirmed shows
• Thoroughly input confirmed offers & numbers for each artist into tracking system
• Lead communication with promoters for contracting and payments, ensuring contracts are signed and deposits paid in a timely manner
• Check for incoming payments
• Create artist settlements after each tour
• Light bookkeeping of artist and agency expenses on Quickbooks online
• Additional admin tasks to support the team as needed

Requirements

• 1-2 years of experience in the industry (agency or buyer side). Prior agency experience is a plus, but willing to train for the right candidate
• Must have excellent attention to detail, ability to prioritize and meet deadlines.
• Must be highly proficient in Google Suite (primarily Gmail, Docs, Sheets, and Drive), Quickbooks Online, as well as Microsoft Word and Excel
• Must have excellent verbal and written communication, extremely strong interpersonal, organizational, and administrative skills.
• Must be available daily, flexible on timing
• Must have the legal right to work in the United States