Age Well Assistant Director

Jewish Community Center of Louisville; Louisville (KY); On-site; USD 42,000 - 56,000; Full time

Job summary

The Trager Family Jewish Community Center (TFJCC) in Louisville seeks an AgeWell Assistant Program Director to oversee the daily operations of the AgeWell Senior Program, coordinate programs, supervise volunteers, and maintain client records.

The role requires strong administrative skills, experience with RSVP volunteer programs, and ability to handle confidential information; occasional evening events and field trips may be required.

Qualifications

• Degree in a related field or equivalent experience working with senior adult clients.
• Proficiency in Microsoft Word some Excel and ability to learn Canva.
• Experience with newsletter creation.

Responsibilities

• Coordinate programs, supervise volunteers and activities for AgeWell program.
• Maintain up-to-date client records and annual renewal documentation.
• Organize and manage daily departmental revenue and deposits.
• Track attendance and manage newsletters and Canva inputs.
• Supervise and schedule AgeWell program volunteers and assist with field trips.

Skills

Microsoft Word

Microsoft Excel

Education

Degree in a related field or equivalent experience

Tools

Canva

Job description

Job Title: AgeWell Assistant Program Director Department: AgeWell Senior Department Reports To: AgeWell Program Director Position Type: Full-Time

Job Summary: Founded in 1890, Jewish Louisville (now the Trager Family Jewish Community Center "TFJCC"), has been a cornerstone of the Louisville community for more than 135 years. Rooted in Jewish values and welcoming to all, the TFJCC is dedicated to enriching lives, strengthening families, and fostering meaningful community connections through programs and services that promote physical, intellectual, social, and spiritual well-being. Serving individuals of all ages, backgrounds, and abilities, including vulnerable and underserved populations, the TFJCC offers comprehensive programming in Sports, Fitness and Wellness; Senior Adult Services and Nutrition; Early Childhood Education; Youth Development; Summer Camp; Before- and After-School Care; and Jewish Cultural, Educational, and Performing Arts. Through these offerings, the TFJCC continues its longstanding commitment to building a stronger, more connected community. The Assistant Program Director supports the daily operations of the AgeWell Senior Program. Key responsibilities include coordinating programs, supervising volunteers and activities, maintaining accurate client records, and helping ensure efficient administrative and departmental operations.

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Primary Responsibilities:

• Conduct meetings with prospective older adult clients, provide tours of the Trager Family JCC, facilitate program orientation, and assist with registration and required paperwork.
• Maintain up-to-date client records and manage annual renewal documentation.
• Maintain the Social Club membership and mailing list.
• Accurately enter daily departmental revenue into the software platform, including funds from senior nutrition lunches, home-delivered meals, transportation, memberships, and other program-related sources. Deposit cash and checks daily to Accounting Department.
• Track congregate lunch reservations and be sure that all who attended have checked in using our My Active Center system.
• Review daily activities; track attendance and check-in, print out and scan attendance records, and email to partner organization.
• Contribute to the creation of the monthly newsletter by inputting content into Canva software, print newsletters and mailing labels, and coordinate volunteers.
• Organize reservations for daily lunches, special events, and field trips.
• Supervise, schedule, and support AgeWell program volunteers.
• Assist Department Director in coordinating in-house programming and field trips.
• Attend and chaperone trips as needed.
• Serve as acting Director in the absence of the Program Director to ensure uninterrupted operations.
• Participate in weekly staff meetings with the Nutrition Department.
• Answer and return phone calls promptly and professionally.
• Handle Goodwill donations and maintain related records.
• Reconcile Fleet gas card usage with driver receipts.
• Write thank-you notes to program contributors.
• Organize and send Get Well cards, Sympathy cards, and Birthday cards.
• Assist with lunch service, as needed.
• Perform other duties as assigned.

Qualifications:

• Degree in a related field or equivalent experience working with senior adult clients.
• Proficiency in Microsoft Word some Excel and ability to learn Canva.
• Experience with newsletter creation.

Preferred Attributes:

• Ability to work compassionately with clients who may have emotional and/or physical challenges.
• Positive, energetic attitude.

Work Environment & Requirements:

• Excellent interpersonal and communication skills; able to handle sensitive and confidential matters with discretion.
• Strong multitasking abilities and great time management; capable of staying calm under pressure.
• Must be flexible and adaptable; the position requires working in a shared office space and occasional off-desk duties.
• Rare evening and Sunday availability required for special events.