Affiliate Operations Specialist (Human Resources) - Brooklyn (30442)

Physician Affiliate Group of New York; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

401(k) Company Contribution

Generous PTO (Vacation & Holidays)

Medical, Prescription, Dental Coverage

Life Insurance & AD&D (3x salary)

FSAs

Pre-tax commuting benefits

Job summary

Physician Affiliate Group of New York (PAGNY) has an opportunity in Brooklyn for an Affiliate Operations Specialist (HR).

The role provides administrative, practice management, and HR support to PAGNY’s corporate office and staff across NYC hospitals and clinics. You will handle onboarding, HRIS updates, and credentialing while coordinating with recruiting and site leadership.

Qualifications

• Bachelor's degree or equivalent in education and/or experience plus three years of healthcare HR experience.
• Excellent interpersonal, organizational, and written/verbal communication skills.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, Excel).
• Ability to work independently and under pressure in a deadline-driven environment.

Responsibilities

• Manage compliance with trainings, health assessments, and annual evaluations; keep records current.
• Primary contact for credentialing and onboarding; manage progress of new providers.
• Track new hires and ensure onboarding is thorough; update HRIS and files.
• Maintain relationships with providers and staff; keep them informed and engaged.
• Lead new hire orientation and assist with timesheets, benefits, CME, payroll calendars.
• Manage HRIS transactions and coordinate with approvers for escalated issues.
• Build relationships with site leadership and stakeholders; attend committee meetings when needed.
• Handle routine labor relations and policy inquiries; refer complex matters to ER team.

Skills

Interpersonal skills

Communication

Organizational skills

MS Office

Education

Bachelor's degree or equivalent in education/experience (HR Certification preferred)

Tools

Microsoft Office Suite

Job description

Job Details

• Job Location: PAGNY Corporate - New York, NY 10170
• Position Type: Regular Full-Time
• Salary Range: $65,000.00 - $75,000.00 Salary
• Job Shift: 1
• Job Category: Administrative/Clerical
• Physician Affiliate Group of New York, P.C. (PAGNY), has an opportunity in Brooklyn for an Affiliate Operations Specialist (Human Resources).
• PAGNY is a multispecialty medical practice group, staffs several municipal hospitals and clinics within New York City through an affiliation agreement with NYC Health + Hospitals.
• PAGNY's Corporate staff provides administrative, practice management, and human resources services in support of its more than 4,000 clinical providers.

Mission and Values

The mission of NYC Health + Hospitals is to extend equally to all New Yorkers, regardless of the ability to pay, comprehensive health services of the highest quality in an atmosphere of humane care, dignity, and respect. Their Values are built on a foundation of social and racial equity and has established the ICARE standards for all staff.

NYC Health + Hospitals is the nation’s largest municipal health care delivery system in the United States. Dedicated to providing the highest quality health care services to all New Yorkers with compassion, dignity and respect, and regardless of immigration status or ability to pay.

In compliance with federal, state, and local employment laws and regulations, the Affiliate Operations Specialist, under the direction of Human Resources (HR) and site leadership, is responsible for providing general support to the site PAGNY office and providers. The Affiliate Operations Specialist is also responsible for managing all employee concerns as the initial point of contact and is expected to serve as an outward-facing part of the HR Department. In collaboration with internal stakeholders, the Affiliate Operations Specialist’s responsibilities include onboarding of new hires through effective communication with recruiting specialists and hiring managers, logging and tracking of applicable human resources forms, and consistent updating of employee records in HRIS and other systems.

Opportunity Details

• Manages compliance with mandatory and non-mandatory trainings, continuing education, annual health assessments, and work evaluations, assuring employee records are current and meet The Joint Commission on Accreditation of Healthcare Organizations (JCAHO) and New York Department of Health (NYDOH) standards.
• Acting as the primary point of contact for all credentialing and onboarding, the Affiliate Operations Specialist will manage multiple new providers' progress throughout this process.
• Tracks all new hires, ensuring onboarding is smooth and thoroughly reviewed, and that all post hire data and documents are in HRIS, employee files, credentialing, and onboarding trackers.
• Maintains relationships with providers and staff by checking in periodically to keep them informed and engaged.
• Leads and facilitates recurring new hire orientation and other activities and also provides hands on guidance for timesheet processing, benefits, continuing medical education (CME), and payroll and holiday calendars.
• Manages all HRIS transactions in a timely fashion and makes change requests ensuring accuracy. Follows up with the appropriate personnel and communicates with corporate and NYC Health + Hospitals approvers for escalated issues.
• Builds and maintains successful relationships with site leadership, Medical Staff Office (MSO), Occupational Health Services (OHS), NYC Health + Hospitals Human Resources Partners, Chiefs/Chairs, and other stakeholders. Attends site committee meetings, when necessary.
• Handles routine labor relations and human resource inquiries related to policies, procedures, and bargaining agreements; refers complex matters to appropriate Labor and Employee Relations team member.

Qualifications

• Bachelor's degree or equivalent in education and/or experience, plus three years of related experience in the healthcare setting. HR Certification preferred.
• The ability to communicate and interact effectively with personnel at all levels of the organization is essential. Excellent interpersonal, organizational, and communication skills both oral and written.
• Consistently displays the highest degree of integrity, professionalism, diplomacy, and discretion. Maintain the highest level of confidentiality.
• Proficient use of Microsoft Office Suite (Outlook, Word, PowerPoint, and Excel) required.
• Requires demonstrated ability to work independently and efficiently, as well as ability to work well under pressure and prioritize in a deadline driven environment.

Benefits include:

• 401(k) Company Contribution (subject to IRS contribution limits):
  • Employees are immediately vested in a 3% company contribution of base earnings. No employee match is required.
  • After one year of service, employees receive an additional 7% company contribution of base earnings. No employee match is required.
• Generous Annual Paid Time Off (PTO): Vacation and Holiday.
• Medical, Prescription, and Dental Coverage: Top-tier plans with employee contributions significantly below market rates.
• Life Insurance and Accidental Death and Dismemberment (AD&D) Coverage: Equal to 3x your salary (up to a maximum of $250,000) provided at no cost to you.
  • Additional employee-paid Voluntary Life and AD&D coverage is available for you and your family.
• Healthcare and Dependent Care Flexible Spending Accounts (FSAs).
• Pre-tax employee-paid contributions for commuting expenses.
• Salary range = $65,000* - $75,000*

About PAGNY

Physician Affiliate Group of New York, P.C. (PAGNY) mission is to provide accountable, responsive, quality care with the highest degree of sensitivity to the needs of the diverse population that lives in our New York community. PAGNY is one of the largest physician groups in the country and directly employs nearly 4,000 physicians and allied health professionals who provide services to NYC Health + Hospitals, the largest municipal health care system in the nation serving more than a million New Yorkers annually. Our providers are highly skilled professionals with outstanding credentials who deliver the highest level of quality healthcare to patients throughout New York City.

Physician Affiliate Group of New York, P.C. (PAGNY) is an equal opportunity employer committed to equitable hiring practices and a supportive workplace. All candidates are considered based on their individual qualifications, potential, and experience. To learn more about our culture and ongoing workplace practices, please visit our Workplace Culture | PAGNY page.

*Salary Disclosure Information: The salary listed for this position complies with New York City's Salary Transparency Law for Job Advertisements. The salary applies specifically to the position being advertised and does not include benefits. Actual total compensation may vary based on factors such as experience, skills, qualifications, historical performance, and other relevant criteria.