AESP - Class IV-A - Resource Manager Administrative Assistant (.5 FTE)

Osseo Area Schools; Maple Grove (MN); On-site; USD 35,000 - 50,000; Full time

Job summary

Osseo Area Schools is seeking an Administrative Assistant to support various departmental initiatives at Birch Grove Elementary. The role involves providing customer service, performing general office duties, and maintaining accurate records while creating a positive environment for students and staff. Candidates should possess a high school diploma and strong organizational skills, along with the ability to manage diverse tasks effectively.

Benefits

Meaningful and impactful work

Opportunities to grow professionally

A variety of benefits

Summer opportunities

Qualifications

• Strong customer service orientation and communication skills.
• Understanding of data entry and office equipment usage.
• Ability to work responsibly with sensitive information.

Responsibilities

• Delivering customer service and supporting multiple initiatives.
• Performing general office tasks like filing, scheduling, and inventory management.
• Maintaining student and staff records effectively.

Skills

Customer Service

Organizational Skills

Communication

Problem Solving

Attention to Detail

Education

High school diploma or GED

Tools

Spreadsheet and database management software

Word processing skills

Job description

Position Type:
Administrative Assistant/Clerical/ Resource Manager

Date Posted:
6/3/2025

Location:
Birch Grove Elementary

Closing Date:
until filled

Delivering customer service that embodies the District mission.

Assisting site/department leaders with communications.

Acting as a liaison between parent(s), student(s), guardian(s), community and site/department staff.

Communicating and coordinating services with internal and external vendors to ensure adequate service to our school system.

Delivering support for multiple site, departmental and/or program initiatives.

Performing general office duties such as typing, filing, copying, faxing.

Scheduling and preparing materials, rooms and sites for meetings, events and/or conferences.

Creating, updating and maintaining handbooks and manuals.

Ordering supplies and tracking inventory (general office and equipment).

Verifying and processing vendor invoices.

Processing monetary deposits and/or refunds as needed.

Attending meetings and recording meeting minutes as requested.

Developing and distributing communications to site/department, and internal and/or external vendors.

Maintaining site, department and/or supervisor’s calendar.

Scanning and/or retrieving information located on the system’s network.

Creating and/or entering data into spreadsheets and/or databases.

Preparing and maintaining records (staff and student records).

Maintaining and updating records for site/department.

Creating, updating and maintaining handbooks and manuals.

Coordinating name badge renewal for site/department.

Providing work direction for special projects/assignments.

Assisting with staffing database input.

Maintaining records on staff absences.

Assisting with the interviewing process with applicants and supervisors.

Assisting and coordinating with Human Resources the access rights to site/building systems.

Maintaining and distributing emergency call lists.

Issuing leave/appointment passes/partial absence slips to students.

Maintaining a safe environment for students.

Supervising students at lunch and recess as needed.

Facilitating communication between site/department leaders/staff to alert about emergency situations.

Coordinating and monitoring drills and evacuations.

Organizing the bus safety program

High school diploma or GED.

Understanding of data entry concepts.

Knowledge of spreadsheet and database management software and word processing skills.

Fundamentals of general office and general administrative procedures and operational requirements.

Understanding of office equipment and typical productivity software, databases or customized systems/applications.

Knowledge of basic record retention, record/file/database maintenance requirements.

Understanding of data privacy requirements, laws and rules as it pertains to job assignments.

The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.

The ability to collaboratively solve problems.

The ability to work in an organized, efficient, and process-oriented manner.

The ability to apply and follow record keeping procedures and protocols to maintain and process data.

The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.

The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.

Meaningful and impactful work

Opportunities to grow professionally

A variety of benefits

Summer opportunities

and more

Job Summary: To inspire and prepare each and every scholar with the confidence, courage and competence to achieve their dreams; contribute to community; and engage in a lifetime of learning by providing specialized clerical and technical duties related to the assignment or placement, as well as related responsibilities requiring creative solutions to specialized site/department needs. Answer correspondence and assemble highly confidential and sensitive information. Interact with a diverse group of external customers as well as internal contacts at all levels of the organization. Independent judgment is required to plan, prioritize, and organize and carry out a diversified workload, and make recommendations for changes in office practices or procedures.

Responsibilities and tasks include:


Customer Service:

• Delivering customer service that embodies the District mission.
• Assisting site/department leaders with communications.
• Acting as a liaison between parent(s), student(s), guardian(s), community and site/department staff.
• Communicating and coordinating services with internal and external vendors to ensure adequate service to our school system.

General Office:

• Delivering support for multiple site, departmental and/or program initiatives.
• Performing general office duties such as typing, filing, copying, faxing.
• Scheduling and preparing materials, rooms and sites for meetings, events and/or conferences.
• Creating, updating and maintaining handbooks and manuals.
• Ordering supplies and tracking inventory (general office and equipment).
• Verifying and processing vendor invoices.
• Processing monetary deposits and/or refunds as needed.
• Attending meetings and recording meeting minutes as requested.
• Developing and distributing communications to site/department, and internal and/or external vendors.
• Maintaining site, department and/or supervisor’s calendar.

Records:

• Scanning and/or retrieving information located on the system’s network.
• Creating and/or entering data into spreadsheets and/or databases.
• Preparing and maintaining records (staff and student records).
• Maintaining and updating records for site/department.
• Creating, updating and maintaining handbooks and manuals.
• Coordinating name badge renewal for site/department.

Organizational Management:

• Providing work direction for special projects/assignments.
• Assisting with staffing database input.
• Maintaining records on staff absences.
• Assisting with the interviewing process with applicants and supervisors.

Health and Safety:

• Assisting and coordinating with Human Resources the access rights to site/building systems.
• Maintaining and distributing emergency call lists.
• Issuing leave/appointment passes/partial absence slips to students.
• Maintaining a safe environment for students.
• Supervising students at lunch and recess as needed.
• Facilitating communication between site/department leaders/staff to alert about emergency situations.
• Coordinating and monitoring drills and evacuations.
• Organizing the bus safety program

Performing other comparable duties of a like or similar nature as assigned.

Minimum qualifications include:

• High school diploma or GED.

Knowledge, skills, and abilities include:

• Understanding of data entry concepts.
• Knowledge of spreadsheet and database management software and word processing skills.
• Fundamentals of general office and general administrative procedures and operational requirements.
• Understanding of office equipment and typical productivity software, databases or customized systems/applications.
• Knowledge of basic record retention, record/file/database maintenance requirements.
• Understanding of data privacy requirements, laws and rules as it pertains to job assignments.

Skilled in:

• The attributes of an efficacious learner: resourceful, self-directed, responsible, problem solver and skilled communicator.
• The ability to collaboratively solve problems.
• The ability to work in an organized, efficient, and process-oriented manner.
• The ability to apply and follow record keeping procedures and protocols to maintain and process data.
• The ability to perform work assignments requiring attention to detail, confidentiality, precision and accuracy in accordance with set deadlines.
• The ability to perform assigned functions with minimal direction in accordance with established set departmental operations.

Salary: View salary grid on Page 5, Section 1, and Classification IVA, Pages 6 - 7, Section 3 of the Administrative Education Support Professionals (AESPs) contract
Work schedule: 4hrs/day, 219 days per year
Bargaining unit: Administrative Education Support Professionals (AESPs)
Desired start date: ASAP

Osseo Area Schools offers:

• Meaningful and impactful work

• Opportunities to grow professionally

• A variety of benefits

• Summer opportunities

• and more

Equal Employment Opportunity Statement:

Osseo Area School District ISD 279 is an Equal Opportunity, and veteran-friendly employer.

Osseo Area School District ISD 279 ensures equal employment opportunities regardless of race, creed, gender, color, national origin, religion, age, sexual orientation or disability. Osseo Area School District is committed to a workforce that reflects the diversity of the district and strongly encourages persons to apply who can strengthen our diversity. For more information, view the District’s Equal Opportunity and Prohibition Against Discrimination, Harassment and Violence Policy.

Veteran’s Preference: If you are an eligible veteran, please submit a legible copy of your DD214 with your application.

Accommodation: If you have a disability that requires an accommodation during the selection process, please email Human Resources at [e-mail] or call 763-391-7007.

Background Check Upon Conditional Offer:

Background checks are conducted upon receiving a conditional offer. Employees must complete a background check and are responsible for the background fee. A passing background is required. Criminal convictions are reviewed on a case-by-case basis.