Advisor to the Administrator – Division of Facilities Development

State of Wisconsin; Madison (WI); On-site; USD 100,000 - 121,000; Full time

Job summary

The State of Wisconsin is seeking an Advisor to the Administrator for the Division of Facilities Development. This executive-level position encompasses responsibilities such as strategic oversight, policy development, and operational improvement for state facility projects, fostering an equitable workplace culture focused on innovation and quality services.

Benefits

Substantial leave time including vacation and holidays

Affordable health, vision, and dental benefits

Excellent pension plan with employer match

Well Wisconsin Wellness Program

Qualifications

• Experience in public sector or construction industry.
• Knowledge of legislative processes and statutory requirements.
• Experience in budget development and policy writing.

Responsibilities

• Oversee budget and capital budget development.
• Function as liaison with legal teams for contracts and disputes.
• Manage performance metrics and improve organizational efficiency.

Skills

Policy analysis

Operations management

Strategic communication

Process improvement

Conflict resolution

Education

Bachelor's degree or higher

Job description

Advisor to the Administrator – Division of Facilities Development

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Advisor to the Administrator – Division of Facilities Development

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Join to apply for the Advisor to the Administrator – Division of Facilities Development role at State of Wisconsin

Introduction

Join an organization that strives to exceed customer expectations by delivering efficient, high-quality state government services. The Department of Administration (DOA) provides direct services to state agency customers and designs and leads initiatives to make government more innovative and cost-effective. Working at DOA offers you the opportunity to make an impact on the quality of life in Wisconsin.

This Policy Initiatives Advisor-Executive position will be located within the Division of Facilities Development and headquartered at the DOA Building: 101 E. Wilson Street, Madison, WI 53703.

The Division of Facilities Development is responsible for developing and implementing the $5 billion biennial State Building Program, including the biennial Capital Budget, and staffing the State Building Commission. The program includes the construction of new buildings, and the remodeling and renovation of existing facilities for all state agencies and the University of Wisconsin System. This function provides technical advice, project management, and field oversight of construction projects, as well as contracts and financials for architecture/engineering services and construction work.

Diversity, Equity, Inclusion, and Belonging are core values at DOA that guide how we build our teams, develop our leaders, and create a culture that empowers everyone to be their authentic selves. We believe that when employees are respected and valued for who they are and are accountable for demonstrating that respect to others; it drives greater engagement and collaboration, ignites creativity and innovation, and fosters connection between teams and those we serve.

Position Summary

The Advisor to the Administrator serves as a member of the Division of Facilities Development’s leadership team and performs a broad range of duties including: strategic planning and communications, oversight and management of program quality assurance and compliance and performance management; functions as liaison with DOA legal staff in contract, procurement, and record disputes; assisting the Administrator with the accountability and transparency of day-to-day operations of DFD; overseeing the Division’s operating budget, biennial budget, and capital budget development; monitors legislative activities and advises Administrator of bills, legislative initiatives, and drafts issue papers, fiscal estimates, whitepapers, testimony, etc.; and advising and assisting the Administrator with developing and implementing Division policies, procedures, objectives, and action plans.

Additionally, this position is responsible for managing Division performance metrics and external and internal relations and satisfaction; providing leadership by advising, guiding, and coordinating division-wide operational and IT improvements; and fostering communications, team building, and conflict resolution across bureaus, within the department, across departments, with industry partners, and with the gubernatorial and legislative members. This position also oversees the goals and efficiency of the State Building Program, construction, and delivery of projects.

This position will need to have strong collaborative and teambuilding skills in addition to skills in conflict resolution working in a highly visible division. This position has a vast scope of duties, so strong organizational and multi-tasking abilities will be essential for a successful candidate. A strong candidate will also have experience working with or knowledge of the legislative process or following statutory and other regulatory requirements.

For more information, please view the complete position description.

Salary Information

This career executive level position is in schedule-range (81-01) with a salary between $100,880 and $120,910. A 24-month career executive trial period is required. Pay for current state employees will be set in accordance with the Wisconsin State Compensation Plan.

In Addition, We Offer a Competitive Benefits Package Featuring

• Substantial leave time including at least 3.5 weeks of vacation/personal holiday to start, 9 paid holidays, and 130 hours of sick time that rolls over each year.
• Excellent and affordable health, vision, and dental benefits
• An exceptional pension plan with employer match and lifetime retirement payment
• Well Wisconsin Wellness Program – a free and confidential employee assistance program that offers employees and their immediate family dependents a variety of tools, resources, and professional consultation services to support their health, goals, and overall well-being
• Use this Total Rewards Calculator to see the total value of our competitive benefits package!
  
  

Job Details

Due to the nature of the position, DOA will conduct fingerprinting and background checks on applicants prior to selection. DOA does not sponsor work visas. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States, and to complete the required employment eligibility form upon hire.

Certain positions within this Department may allow remote/work from home flexibility for a portion of their work schedule, depending on the needs of the position and the work unit. This topic and any remote work flexibility that may be available will be discussed in more detail in the interview process.

Qualifications

Minimally qualified applicants will have and address all the following in their materials:

• Experience in policy and operations requirements in a public sector setting and/or construction industry.
• Knowledge of and/or experience with operational processes and contracts, and/or capital planning and construction Experience developing, launching, and maintaining both short-term and long-term strategic communication and business planning initiatives for organizations with multiple locations.
• Experience analyzing, evaluating and recommending process improvements and efficiencies for a large organization or a complex area of a large organization
• Experience with high level policy analysis and development for a large organization
• Experience coordinating at an executive level with partners, stakeholders, and the public.
  
  

In addition to the above, more than qualified applicants may have experience with any of the following:

• Experience in the legislative process, statutory requirements, bill tracking and fiscal estimates, executive orders, and administrative rules
• Experience in budget development, operational, capital planning, construction, contract, public meeting policy and law, and procurement law
• Experience in strategic business planning and quality assurance and compliance and improvement
• Experience acting as a business liaison, coordinating at an executive level with industry representatives and agency partners, stakeholders such as legislative and gubernatorial, the public, state/national regulators, and/or the press.
• Experience in writing policy and procedures in a complex organization, division correspondence and press releases, and contract language
• Effective research and analysis and document review with accuracy and attention to detail
  
  

How To Apply

Apply online! To apply, click “Apply for Job” to start the application process. Then, you will access your existing account or to create a new account if you don’t have an account. Once you are logged in, click “Apply for Job.” Follow the steps outlined in the application process and submit your application. Please visit the Frequently Asked Questions section for general wisc.jobs user information and technical assistance.

Your letter of qualifications and resume are very important parts of your application and are used during our evaluation process to determine your qualifications as they relate to the job. Please review instructions on developing your resume and letter of qualifications. Your cover letter is limited to a maximum of two (2) typed pages, single-spaced, no smaller than 10-point font, with 1-inch margins. Resumes should be limited to no more than two (2) pages (no format requirements). Pages more than the specified limits may not be evaluated. References are not necessary at this stage of the process.

Submitted materials will be evaluated and the most qualified applicants will be invited to participate in the next step of the hiring process for available vacancies.

Permanent classified state employees who are eligible for consideration (transfer or voluntary demotion) should complete the application process as described above by the stated deadline.

Note: Current Career Executives or those with reinstatement eligibility to Career Executive status should complete the application process to apply.

The State of Wisconsin is an Equal Opportunity and Affirmative Action employer seeking a diverse and talented workforce. Veterans, women, people of color, LGBTQIA+, and people with disabilities are encouraged to apply. We provide reasonable accommodations to qualified applicants and employees with disabilities.

If you are a veteran with a 30% or greater service-related disability and are not currently employed in a permanent position with Wisconsin State Government, please send a cover letter, resume, DD-214 and documentation of your service-connected disability rating (dated within 12 months) to the contact listed below.

Questions can be directed to Michelle Bassuener at [e-mail].

Deadline to Apply

Applications must be submitted by 11:59pm on Sunday, June 15, 2025.

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Information Technology

• Industries

  Government Administration

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