Advisor, Project Information Management & Document Control

BioSpace; Indianapolis (IN); On-site; USD 131,000 - 211,000; Full time

Benefits offered by this job

401(k)

Pension

Vacation benefits

Medical, dental, vision benefits

Flexible benefits

Life insurance

Job summary

Lilly, headquartered in Indianapolis, Indiana, seeks an Advisor, Project Information Management & Document Control to lead enterprise governance for project information across the global capital portfolio and to ensure quality, traceability, and compliance. You will shape standards, systems, and digital delivery practices across the lifecycle of projects worldwide.

The role drives continuous improvement in information governance, manages PDWIs and templates, oversees data stewardship, and

Qualifications

• Bachelor’s degree in engineering, construction management, or related field, or equivalent experience.
• At least 8 years of experience in engineering, project engineering, information and document control, or similar field.
• Authorized to work in the United States on a full-time basis.

Responsibilities

• Serve as enterprise Process Owner for Project Information Management and Document Control, defining governance, standards, procedures, and performance expectations across the global capital project portfolio.
• Own and continuously improve Project Information Management processes governing documentation, records management, metadata, lifecycle management, retention, and digital handover.
• Author, maintain, and govern enterprise standards, SOPs, PDWIs, templates, workflows, and guidance documents.
• Establish and govern OIRs, CDE standards, metadata structures, naming conventions, document classifications, and approval workflows.
• Provide governance, assurance, and compliance oversight of Project Information Management practices, conducting assessments and corrective actions.
• Lead capability-building initiatives for the Project Information Management community, providing training and mentorship.

Skills

8+ years experience

Information and document control

Cross-functional collaboration

Education

Bachelor’s degree in engineering, construction management, or related field

Tools

Autodesk Construction Cloud (ACC)

Oracle Unifier

Procore

Aconex

SharePoint

Job description

At Lilly, the work is demanding because patients are waiting. We unite caring with discovery to help make life better for people around the world, knowing that every decision, every detail, and every day matters. Headquartered in Indianapolis, Indiana, our over 50,000 employees around the globe take on complex challenges to discover and deliver life-changing medicines, strengthen how health is understood and managed, and support the communities we serve. This is hard, urgent, selfless work—but it’s work worth doing. If you’re driven by purpose and ready to bring your best to work that truly matters for patients, we invite you to join us.

Position Brand Description

The Global Facilities Delivery (GFD) Organization, part of Corporate Engineering, delivers new and renovated capital assets around the world. Our mission is accomplished through a highly leveraged organization of design, construction and qualification contractors. Many of the assets delivered focus on manufacturing of medical innovations and delivering innovative solutions to patients. Some of the assets delivered support an expansion in supply of existing medicines.

Role Summary

The Advisor, Project Information Management & Document Control serves as the enterprise process owner for project information management, document control, and information governance within Global Facilities Delivery (GFD). The role establishes and governs the standards, processes, systems, and digital delivery requirements used to manage project information across the capital project lifecycle. The Advisor provides strategic leadership for information governance, project information systems, and digital delivery practices, ensuring information quality, consistency, traceability, compliance, and operational readiness across the global portfolio while driving continuous improvement and capability development.

Key Responsibilities

• Serve as the enterprise Process Owner for Project Information Management and Document Control, defining governance, standards, procedures, and performance expectations across the global capital project portfolio.
• Own and continuously improve Project Information Management processes governing project documentation, records management, metadata, information lifecycle management, retention requirements, and digital handover.
• Author, maintain, and govern enterprise standards, SOPs, Project Delivery Work Instructions (PDWIs), templates, workflows, and guidance documents supporting consistent information management practices across all projects.
• Establish and govern Owner Information Requirements (OIRs), Common Data Environment (CDE) standards, metadata structures, naming conventions, document classifications, and approval workflows to create a consistent digital ecosystem across internal and external delivery partners.
• Provide governance, assurance, and compliance oversight of Project Information Management practices, conducting assessments, audits, performance reviews, and corrective action programs to ensure adherence to enterprise requirements.
• Serve as business owner for Project Information Management systems and technologies, defining enterprise requirements, governance models, integration strategies, and data stewardship across digital delivery platforms.
• Establish standards and requirements for engineering deliverables, contractor documentation, construction records, commissioning and qualification records, turnover packages, and operational handover information throughout the project lifecycle.
• Define information management requirements for external delivery partners, including A/E, EPCM, Construction Management, and Contractor organizations, ensuring consistent information exchange, document control, digital handover, and compliance with enterprise standards.
• Lead capability-building initiatives for the Project Information Management and Document Control community, providing training, mentoring, guidance, and subject matter expertise to strengthen organizational capability and process adoption. This responsibility aligns with the JD's governance and enterprise ownership focus.
• Drive continuous improvement, digital transformation, and innovation in Project Information Management, evaluating emerging technologies, advancing digital delivery strategies, and implementing improvements that enhance information quality, accessibility, traceability, and lifecycle management.

Minimum Qualifications

• Bachelor’s degree in engineering, construction management, or related field, or equivalent experience.
• At least 8 years of experience in engineering, project engineering, information and document control, or similar field.
• Qualified applicants must be authorized to work in the United States on a full-time basis. Lilly will not provide support for or sponsor work authorization or visas for this role, including but not limited to F-1 CPT, F-1 OPT, F-1 STEM OPT, J-1, H-1B, TN, O-1, E-3, H-1B1, or L-1

Preferred Qualifications

• Professional certification in Information Management, Records Management, Project Management, or Digital Delivery (e.g., CRM, IGP, PMP, PMI-CP, AIIM, BuildingSMART, Autodesk Certified Professional).
• Proficiency with Project Information Management and Document Control platforms such as Autodesk Construction Cloud (ACC), Oracle Unifier, Procore, Aconex, SharePoint, and related systems.
• Strong knowledge of information governance, document control, records management, Common Data Environments (CDEs), metadata standards, and digital handover practices.
• Familiarity with industry standards and frameworks, including ISO 19650 and information lifecycle management principles.
• Strong analytical, communication, stakeholder management, and organizational skills, with the ability to drive adoption of enterprise standards and digital transformation initiatives.

Additional Information

Travel is required up to 25%. Lilly is dedicated to helping individuals with disabilities to actively engage in the workforce, ensuring equal opportunities when vying for positions. If you require accommodation to submit a resume for a position at Lilly, please complete the accommodation request form (https://careers.lilly.com/us/en/workplace-accommodation) for further assistance. Please note this is for individuals to request an accommodation as part of the application process and any other correspondence will not receive a response. Lilly is proud to be an EEO Employer and does not discriminate on the basis of age, race, color, religion, gender identity, sex, gender expression, sexual orientation, genetic information, ancestry, national origin, protected veteran status, disability, or any other legally protected status. Our employee resource groups (ERGs) offer strong support networks for their members and are open to all employees. Our current groups include: Africa, Middle East, Central Asia (AMECA), Black Employees at Lilly (BE@Lilly), Chinese Culture Network (CCN), EnAble, Evolve, Lilly Indian Network (LIN), Organization of Latinx at Lilly (OLA), Pride (LGBTQ+ Allies), Veterans Leadership Network (VLN) and Women’s Initiative for Leading at Lilly (WILL).

Actual compensation will depend on a candidate’s education, experience, skills, and geographic location. The anticipated wage for this position is $130,500 - $211,200

Full-time equivalent employees also will be eligible for a company bonus (depending, in part, on company and individual performance). In addition, Lilly offers a comprehensive benefit program to eligible employees, including eligibility to participate in a company-sponsored 401(k); pension; vacation benefits; eligibility for medical, dental, vision and prescription drug benefits; flexible benefits (e.g., healthcare and/or dependent day care flexible spending accounts); life insurance and death benefits; certain time off and leave of absence benefits; and well-being benefits (e.g., employee assistance program, fitness benefits, and employee clubs and activities). Lilly reserves the right to amend, modify, or terminate its compensation and benefit programs in its sole discretion and Lilly’s compensation practices and guidelines will apply regarding the details of any promotion or transfer of Lilly employees.

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