Advisor II, Grants and Project Management

Divurgent; United States; Remote; USD 80,000 - 100,000; Full time

Job summary

An established industry player is seeking a dedicated Advisor II for Grants and Project Management. This exciting role involves managing the entire grant lifecycle, ensuring compliance, and supporting high-quality programming across various international projects. The ideal candidate will have a strong background in grants management, excellent communication skills, and the ability to thrive in a dynamic, remote work environment. Join a mission-driven organization that values diversity, equity, and inclusion, and make a significant impact on the lives of children around the world by contributing to meaningful projects and initiatives.

Qualifications

• 6+ years of experience in Grants and Project Management with NGOs.
• Knowledge of US government grants compliance laws is essential.

Responsibilities

• Manage a portfolio of grants, ensuring compliance and effective communication.
• Assist in developing workflows and policies to improve award administration.

Skills

Grants Management

Project Management

Compliance Knowledge

Communication Skills

Critical Thinking

Digital Literacy

Education

Bachelor’s degree in relevant field

Tools

Grant Management Software

Job description

Job Details: Advisor II, Grants and Project Management

Full details of the job.

Vacancy Name

Vacancy Name Advisor II, Grants and Project Management

Employment Type

Employment Type Full Time (Open Ended)

Childfund Work Location Remote

Childfund Division Talent, Technology, and Finance (TTF)

ChildFund Department Finance and Accounting

Position title: Advisor II, Grants and Project Management Location: United States

ChildFund office: Richmond, VA Manager/Supervisor title: Director II, Grants and Project Management

Position type: Full-time regular Work environment: Remote

Position title: Advisor II, Grants and Project Management Location: United States ChildFund office: Richmond, VA Manager/Supervisor title: Director II, Grants and Project Management Position type: Full-time regular Work environment: Remote About ChildFund
ChildFund is a child-focused international development organization that works in 23 countries to connect children with the people, resources and institutions they need to grow up healthy, educated, skilled and safe, no matter where they are.
ChildFund’s Values
ChildFund is creating a diverse, equitable, inclusive, and accessible environment where everyone is welcomed and celebrated equally. In our culture of connection, you will have ample opportunity to grow, learn, and lead while contributing your talents and innovations to our inspiring mission.
ChildFund’s Commitment
ChildFund International has a zero-tolerance policy regarding sexual exploitation, abuse and harassment (SEAH) and all other forms of harm by its staff, partners, and other representatives in the delivery of its mission and services for children. ChildFund is committed to creating a safe environment in the workplace as well as in the communities where it delivers programs and services. ChildFund expects every staff member, partner, and representative to adhere to this commitment and to ensure all organizational policies and standards are followed. This position is subject to a range of vetting checks, including a criminal records check and/or disclosure to ensure program participants are safeguarded.

About This Role
This is a full-time, hybrid or remote position based in the United States with strong preference for candidates in Virginia, Maryland, or District of Columbia. 
The Advisor II, Grants and Project Management (GPM) supports ChildFund International’s overall grant strategy. The GPM Advisor is responsible for supporting the organization’s entire grant lifecycle and contributing to the achievement of the ChildFund grant strategy, including annual grant Life of Award (LOA) targets and annual grant revenue and spending targets.
The GPM Advisor also contributes to achieving high-quality programming by ensuring effective grants and project management, including compliance requirements, reporting, supporting the development of quality proposals, and internal and external communication. Finally, the Advisor supports the development and implementation of grant management policies, procedures, and resources, and provides technical assistance to program/project managers, recipients, and subrecipients.

Required Experience and Education

• Bachelor’s degree in a relevant field or equivalent combination of education and experience.
• At least 6 years of experience in Grants and Project Management with a non-governmental organization (NGO) or other international organization.
• Experience working/supporting countries in Africa, Asia and Latin America is preferred.
• Experience with USAID, other bi-lateral donors (EC, FCDO, Australian Aid, BMZ, etc.), multilateral donors, and foundations.
• Experience managing complex procurements under donor funding instreams.

Primary Responsibilities

• Manage a portfolio of assistance activities/grants with high and medium complexity:
  • Perform pre-award reviews; prepare implementation plans; issue and negotiate grant subawards, teaming agreements, and NDAs; coordinates with internal and external stakeholders; ensure subgrantee compliance with policies and procedures; maintain agreement files.
• Assist in the development of workflows, policies, manuals, or procedural improvements that will improve the efficiency or effectiveness of award administration, including the creation of forms and templates for internal use.
• Represent the Grants and Project Management team in internal and external events, teams and activities.
• Collaborate with other departments, partners, subgrantees, and independent consultants on the implementation of complex project tasks, programming, and other activities.
• Lead communication to donors on finance, technical and contractual matters.
• Act as start-up team leader on new field projects when required.
• Remain proactively up to date on changes within the industry through resource sites and publications; provide training and refreshers to country and regional offices.
• Review grant agreements before they are signed and identify potential risk areas for the organization.
• Hold regular meetings with team members to review the status of all ongoing grants and ensure timely completion of all deliverables.
• Monitor grants spend and communicate variances to all relevant team members.
• Facilitate the completion of single audits and other ad ‐ hoc audits, as required.
• Participate in ad ‐ hoc projects related to software and systems improvement as necessary.
• As required, provide direct assistance to ChildFund business development initiatives to design strong proposals while ensuring accuracy and compliance with program announcement, organizational, and federal regulations.
• Support the grants close-out processes, as needed.
• Other duties as assigned.

Required Competencies
ChildFund’s Core Competencies

• Teamwork: the ability to work effectively and collaborate with others; values and respects individual differences.
• Communication: demonstrates empathy and tact when communicating with others and uses a storytelling approach when appropriate.
• Results orientation: gets things done; takes proactive steps to achieve organizational goals and quality standards.
• Decision making: uses good judgement, critical thinking, and non-traditional ways to evaluate problems and opportunities; reflects and innovates to improve decisions and outcomes.
• Resilience: thrives and grows in rapidly changing, demanding, and complex environments.
• Digital literacy: adopts and champions new technology to relevant contexts, stays aware of technological trends and embraces technological solutions to business challenges.

Other Required Competencies

• The ability to speak, read, and write fluently in English. Fluency or professional proficiency in a second language is beneficial.
• Knowledge of US government grants compliance laws such as 2 CFR 200, 2 CFR 700, and USAID ADS.
• Knowledge of various grant mechanisms under U.S. government prime agreements, especially USAID.
• Knowledge of project management procedures for planning and processing international development projects, and for establishing plans, specifications, monitoring, and management of development projects.
• Strong critical thinking and analysis skills with the ability to plan and solve problems.
• Excellent organization and attention to detail with a track record of consistently meeting tight deadlines.
• The ability to collaborate with geographically dispersed teams in a culturally sensitive, inclusive way; previous experience with management is preferred.

Other Criteria

• The ability to travel periodically internationally and/or to Richmond, Virginia.
• For a Richmond, Virginia candidate, the ability to work two days per week on site.

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