Advising Specialist

SU01 Seattle University; Seattle (WA); On-site; USD 52,000 - 55,000; Full time

Benefits offered by this job

Tuition benefits

Retirement plan contribution

Onsite fitness facility

Paid holidays and leave

Job summary

Seattle University is seeking a Limited Term Appointment (LTA) advising specialist to support the Albers Graduate programs during the transition from quarter to semester terms. This role focuses on academic planning, student retention, and software implementation across Colleague and Workday platforms.

The position requires creativity, attention to detail, and comfort teaching new technology, with an expected end date of June 30, 2028.

Qualifications

• Experience supporting academic planning and student advising.
• Familiarity with SharePoint, Workday, Colleague and CRM tools.
• Ability to learn new technology and adapt to calendar unification.
• Excellent organizational and communication skills.

Responsibilities

• Support Academic Planning through Semester Transition and create transition materials.
• Track student progress using Excel, Program Evaluations, and BI tools.
• Develop and revise academic plans aligning quarter and semester requirements.
• Learn and operate degree planning software in Colleague and Workday; provide support.
• Review schedules after registration and flag deviations.

Skills

Detail oriented

Project coordination

Interpersonal communication

Collaboration

Tools

Excel

Power BI

Colleague

Workday

SharePoint

Slate CRM

Job description

Months Per Year: 12 Work Model: Onsite

Seattle University will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate, and professional levels. We embrace an intersectional framework for defining diversity in its broadest sense, including differences in gender, gender identity, race, ethnicity, generational history, culture, socioeconomic class, religion, sexual orientation, national origin, citizenship status, political perspectives, geographic origin and physical ability. Seattle University strives to be a welcome, open and safe campus climate for all who learn, live and work at Seattle University. Seattle University's Core Competencies Effective Team Collaboration: Works harmoniously with others towards a common goal, leveraging individual strengths to achieve shared objectives. Emotionally Intelligent Communication: Engages in a skillful exchange of information, thoughts, and feelings, verbally and non-verbally. Ethics and Integrity: Demonstrates an unwavering commitment to honesty, professionalism, and alignment with our Jesuit mission in all actions and decisions. Flexibility and Innovation: Embraces change, approaching problems with curiosity adaptability, and is committed to making a positive impact. Mindful Inclusion: Fosters mindful inclusion by consciously creating a workplace that celebrates differences, embraces cultural humility, and empowers uniqueness. Outcomes-Driven Orientation: Sets clear objectives, pursues excellence, and delivers measurable outcomes while upholding Jesuit Catholic values.

Job Description Summary

Reporting to the Albers Senior Graduate Programs Advisor, this Limited Term Appointment (LTA) position provides administrative and academic specialist support to the Albers Graduate academic advisors and Albers graduate students through the transition from quarter to semester terms during the calendar unification at Seattle University. The Albers Graduate LTA advising specialist will work as part of a dynamic, student-oriented advising team, on projects related to the calendar unification project and student retention. The LTA advising specialist role requires creativity, attention to detail, and comfort learning and teaching new technology. This Limited Term Appointment (LTA) position is expected to end on June 30, 2028.

Position Description

• Support Academic Planning through Semester Transition (40%) Assist with the review and creation of quarter-to-semester transition materials (excel files, curriculum flowcharts, sample degree plans, course translation guides, etc.) Publish and maintain files in Albers SharePoint intranet site. Accurately track student progress through Excel, Program Evaluations, and Bower BI tools. Support creation and revision of academic plans for Albers graduate students that integrate their completed courses on the quarter system with their future required courses in the semester system to ensure degree requirements are met for an on-time graduation. Investigate and understand the degree requirements under both quarter and semester calendars for the degrees represented in the Albers graduate programs. Provide notes to inform Albers graduate advisors of decisions and questions for their review with students. Learn and operate the degree planning software in both Colleague and Workday. Provide technical support for Albers graduate advisors in learning the new platform (Workday). Identify potential irregularities and inaccuracies within the software implementation and/or course scheduling and report to supervisor. After registration, review student schedules term by term to ensure individual academic plans are followed; flag any students who deviate from their plan for their assigned Albers graduate advisor.
• Student Outreach (15%) Participate in email and phone-calling campaigns and other forms of student outreach, using the Slate CRM platform. Assist Albers graduate advisors with outreach to their student caseloads for the purpose of scheduling meetings, providing information, or seeking student input.
• Student Programming and Communications (20%) With direction from the Albers Senior Advisor, develop and implement strategies for informing students about academic advising, and student responsibilities around these key transitions. In coordination with the Marketing and Communications office, assist to create informative content for, internal and external websites, and print materials. Assist with the coordination and organization of events for students, including Registration workshops and Academic Planning /Calendar Unification information sessions. Coordinate logistical arrangements for events, meetings and workshops, including room reservations, setup, electronic registrations, tech support needs, and catering.
• Administrative support (25%) Support Albers Grad Advising in responding to student inquiries. Inform students on academic forms, processes, procedures, and resources related to SU and the school/college. Support scheduling Albers graduate advisor-student appointments. Assist with the coordination and dissemination of information to support student success. Outreach to students who are required to meet with an advisor for Education Plan approval, Academic Standing, and other circumstances.
• Other Duties as Assigned Respond to changing needs and tasks with flexibility and creativity.

Compensation at a Glance

$52,000 - $55,000

Benefits at a Glance

• Consistent with its fundamental Jesuit values, Seattle University offers a wide range of benefits designed to care for the whole person.
• Choose from three different medical plans, a dental, and vision insurance programs.
• Protect your income with life, short & long-term disability coverage.
• Plan for your future with up to a 10% employer contribution for retirement benefits, comprised of a 5% nonelective employer contribution and an additional dollar-for-dollar match of your voluntary contributions up to a maximum of 5%.
• You may also take advantage of 100% paid tuition benefits for the employee and dependents, a subsidized transportation benefit, a wellness program with free access to an onsite fitness facility, and a wide variety of campus events.
• Enjoy a generous holiday schedule, including a paid Holiday break closure in December, vacation and paid sick leave, and paid community service leave.
• For more information explore the Benefits website at: https://www.seattleu.edu/hr/benefits/

Positions designated as hybrid eligible may offer the opportunity for a hybrid work schedule after successful completion of an introductory period of 3-6 months. In these cases, the role typically begins fully on campus to support onboarding and training, with the potential to transition to a hybrid arrangement thereafter. Positions designated as on-site are not eligible for hybrid work and are expected to remain fully on campus. All flexible work arrangements are subject to periodic review and may be modified or discontinued at any time at the university’s discretion.

With a career at Seattle University, you're joining a community of passionate people dedicated to empowering the next generation of leaders and thinkers. Founded in 1891, Seattle University is a Jesuit Catholic university located on a beautiful campus of more than 50 acres in the dynamic heart of Seattle. Our diverse and driven population is made up of more than 7,200 students enrolled in undergraduate and graduate programs within six schools and colleges.

Seattle University is an equal opportunity employer. In support of its pursuit of academic and scholarly excellence, Seattle University is committed to creating a diverse community of students, faculty and staff that is dedicated to the fundamental principles of equal opportunity and treatment in education and employment regardless of age, color, disability, gender identity, national origin, political ideology, race, religion, sex, sexual orientation, or veteran status. The university encourages applications from, and nominations of, individuals who will further enrich the diversity of our educational community.

Our Mission - Seattle University is dedicated to educating the whole person, to professional formation, and to empowering leaders for a just and humane world. Our Vision - We will be one of the most innovative and progressive Jesuit and Catholic universities in the world, educating with excellence at the undergraduate, graduate and professional levels. Our Values Care - We put the good of students first. Academic Excellence - We value excellence in learning with great teachers who are active scholars. Diversity - We celebrate educational excellence achieved through diversity. Faith - We treasure our Jesuit Catholic ethos and the enrichment from many faiths of our university community. Justice - We foster a concern for justice and the competence to promote it. Leadership - We seek to develop responsible leaders committed to the common good.