Advancement Special Projects Coordinator

Northfield Mount Hermon; Mount Hermon (MA); On-site; USD 34,000 - 40,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Disability Insurance

403(b) retirement plan

Vacation PTO (3 weeks)

On-site meals

Tuition remission

Job summary

Northfield Mount Hermon in Gill, MA seeks an Advancement Special Projects Coordinator to support donor stewardship and strategic initiatives. You’ll coordinate timelines, prepare materials, and work with colleagues, vendors, and partners to move projects forward.

You’ll join a collaborative Office of Advancement and contribute to donor relations and communications, ensuring accuracy and discretion in handling sensitive information.

Qualifications

• High school diploma or equivalent required; Associate’s degree preferred.
• Administrative, project management, or communications experience.
• Excellent attention to detail and accuracy.
• Strong writing, editing, and proofreading skills with good grammar.
• Ability to manage multiple tasks and deadlines in a dynamic environment.
• Excellent interpersonal skills and discretion with donor information.
• Proficiency with Microsoft Office and Google Workspace; experience with databases.
• Willingness to learn new software and use technology to support donor relations and events.
• Reliable transportation; on-site work in Gill, MA.

Responsibilities

• Coordinate donor stewardship and advancement initiatives across departments.
• Prepare stewardship materials and manage timelines for priority projects.
• Support events, guest lists, RSVPs, and vendor coordination on-site.
• Collaborate with colleagues and external partners to move projects forward.

Skills

Administrative experience

Project management

Communications experience

Attention to detail

Writing and editing

Multitasking

Interpersonal skills

Microsoft Office

Google Workspace

Database software

Education

High school diploma or equivalent

Associate’s degree preferred

Tools

Microsoft Office

Google Workspace

Database software

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Advancement Special Projects Coordinator

Mount Hermon, MA, US

4 days ago Requisition ID: 1119

Salary Range: $25.00 To $29.00 Hourly

Northfield Mount Hermon (NMH) seeks an Advancement Special Projects Coordinator to support donor stewardship, communications, and strategic initiatives within the Office of Advancement. You are the right person for this job if you enjoy taking a project from an idea to a finished product, bringing people and details together to make things happen, and creating thoughtful experiences for donors and guests. Working directly with the Director of Donor Relations and Advancement Special Projects, you’ll be part of a collaborative team with the opportunity to contribute to a variety of projects and see your work make an impact. You’ll find satisfaction in knowing that the work you coordinate helps strengthen the relationships that support NMH’s mission and the students we serve.

Why NMH

Comprehensive insurances, including medical, dental, vision, life, and disability

A robust 11% 403(b) contribution (with a 3% employee contribution)

Generous paid time off, including three weeks of annual paid vacation

Tired of packing lunch? Enjoy meals in our dining hall while on duty and save an average of $2,700 a year.

Tuition remission for dependent children of high school age who meet the acceptance requirements of the school

About NMH

Northfield Mount Hermon, an independent boarding and day school located in the beautiful Connecticut River Valley of Massachusetts, was founded on the principles of inclusivity and community — values that have been central to the school’s mission since 1879. NMH engages the intellect, compassion, and talents of its students, empowering them to act with humanity and purpose.

A Day in the Life

The Advancement Special Projects Coordinator helps bring donor stewardship and advancement initiatives to life through project coordination, cross-functional collaboration, communications, and event support. This is a dynamic role for someone who enjoys managing details while working across teams to move meaningful projects forward. A typical day may include coordinating timelines and deliverables for priority projects, preparing stewardship materials, gathering information to support strategic initiatives, and working with colleagues across departments, external vendors, and partners. The Coordinator also supports donor recognition, stewardship, and cultivation events through tasks such as managing guest lists and RSVPs, coordinating vendors and materials, and assisting with on-site setup. The successful candidate will be highly organized, detail-oriented, and comfortable balancing multiple priorities while collaborating with a range of internal and external partners.

Required Skills and Qualifications

High school diploma or equivalent required; Associate’s degree preferred, or an equivalent combination of education and professional experience.

Administrative, project management, or communications experience.

Exceptional attention to detail and a high degree of accuracy.

Strong writing, editing, and proofreading skills, with excellent command of grammar.

Demonstrated ability to manage multiple tasks, prioritize deadlines, and stay organized in a dynamic environment.

Excellent interpersonal skills, sound judgment, and the ability to handle confidential donor information with discretion and professionalism while working collaboratively across departments

Proficiency with Microsoft Office and Google Workspace applications. Experience with database software preferred.

Ability and willingness to learn new software and use technology to support donor relations, communications, and event coordination.

Reliable transportation, this is a fully on-site position in Gill, MA.

Application Timeline

Applications will be accepted through 10/25/2026. To ensure full consideration, candidates should submit their application materials by the deadline. The search committee will begin reviewing applications following the close of the application window and will consider candidates based on the materials received by that time. Applications received after the deadline will not be considered.

Northfield Mount Hermon (NMH) seeks an Advancement Special Projects Coordinator to support donor stewardship, communications, and strategic initiatives within the Office of Advancement. You are the right person for this job if you enjoy taking a project from an idea to a finished product, bringing people and details together to make things happen, and creating thoughtful experiences for donors and guests. Working directly with the Director of Donor Relations and Advancement Special Projects, you’ll be part of a collaborative team with the opportunity to contribute to a variety of projects and see your work make an impact. You’ll find satisfaction in knowing that the work you coordinate helps strengthen the relationships that support NMH’s mission and the students we serve.

Why NMH

• Comprehensive insurances, including medical, dental, vision, life, and disability

• A robust 11% 403(b) contribution (with a 3% employee contribution)

• Generous paid time off, including three weeks of annual paid vacation

• Tired of packing lunch? Enjoy meals in our dining hall while on duty and save an average of $2,700 a year.

• Tuition remission for dependent children of high school age who meet the acceptance requirements of the school

About NMH

Northfield Mount Hermon, an independent boarding and day school located in the beautiful Connecticut River Valley of Massachusetts, was founded on the principles of inclusivity and community — values that have been central to the school’s mission since 1879. NMH engages the intellect, compassion, and talents of its students, empowering them to act with humanity and purpose.

A Day in the Life

The Advancement Special Projects Coordinator helps bring donor stewardship and advancement initiatives to life through project coordination, cross-functional collaboration, communications, and event support. This is a dynamic role for someone who enjoys managing details while working across teams to move meaningful projects forward. A typical day may include coordinating timelines and deliverables for priority projects, preparing stewardship materials, gathering information to support strategic initiatives, and working with colleagues across departments, external vendors, and partners. The Coordinator also supports donor recognition, stewardship, and cultivation events through tasks such as managing guest lists and RSVPs, coordinating vendors and materials, and assisting with on-site setup. The successful candidate will be highly organized, detail-oriented, and comfortable balancing multiple priorities while collaborating with a range of internal and external partners.

Required Skills and Qualifications

• High school diploma or equivalent required; Associate’s degree preferred, or an equivalent combination of education and professional experience.

• Administrative, project management, or communications experience.

• Exceptional attention to detail and a high degree of accuracy.

• Strong writing, editing, and proofreading skills, with excellent command of grammar.

• Demonstrated ability to manage multiple tasks, prioritize deadlines, and stay organized in a dynamic environment.

• Excellent interpersonal skills, sound judgement, and the ability to handle confidential donor information with discretion and professionalism while working collaboratively across departments

• Proficiency with Microsoft Office and Google Workspace applications. Experience with database software preferred.

• Ability and willingness to learn new software and use technology to support donor relations, communications, and event coordination.

• Reliable transportation, this is a fully on-site position in Gill, MA.

Application Timeline

Applications will be accepted through 10/25/2026. To ensure full consideration, candidates should submit their application materials by the deadline. The search committee will begin reviewing applications following the close of the application window and will consider candidates based on the materials received by that time. Applications received after the deadline will not be considered.

This is a full-time, 37.5-hour-per-week position. Occasional evening or weekend work may be required to support donor events and other Advancement initiatives.