Advancement Services - Student Assistant

CSU; San Bernardino (CA); On-site; USD 22,000 - 25,000; Part time

Job summary

California State University, San Bernardino is seeking an Advancement Services Student Assistant to provide basic administrative support in the Advancement Services Department. You will edit thank-you letters, enter donor data, assist with gift processing, and handle routine office tasks with discretion on a campus-based schedule.

Responsibilities include filing, organizing documents, maintaining check logs, creating marketing content with Canva, and supporting events.

Qualifications

• Maintain a 2.0 G.P.A. or greater per semester.
• Enrolled in CSUSB at least halftime units (6 undergrad; 3 grad).
• International students must have full-time enrollment (12 undergrad; 6 grad).
• Eligible to work in the United States; payroll requires Social Security Card.

Responsibilities

• Edit incoming student thank-you letters and assist with data entry in donor/alumni database.
• Support gift processing and perform clerical tasks as assigned.
• Assist with department programming, meetings, and events; maintain records.

Skills

Communication skills

Data entry

Word/Excel proficiency

Canva usage

Organization

Discretion & confidentiality

Teamwork

Tools

Microsoft Word

Microsoft Excel

Canva

Job description

Job Summary

Under direct supervision, the Advancement Services Student Assistant will provide basic administrative assistance to the Advancement Services Department. Students will edit incoming student thank-you letters, aid with data entry in donor/alumni database, assist with supporting gift processing, and provide other administrative duties as assigned.

Responsibilities

Under direct supervision, duties include but not limited to:

• Communicate with campus community/students via verbal, written, and electronic correspondence (i.e., answering phones, sending emails, greeting campus and external philanthropic donors)
• Assist with creating and editing documents
• Organize, track, scan, and upload office documentation
• Data entry to maintain office records and documentation updated
• Assist with clerical functions (i.e., filing paperwork, maintaining an organized work environment, making deliveries to campus departments and programs, etc.)
• Handle personal, donor, and financial information with extreme confidentiality
• Assist with department programming, meetings, and events
• Create content and flyers for marketing materials and events
• Assisting with maintaining department websites
• Assist in maintaining check log
• Student Assistants will perform other duties and responsibilities as assigned

Minimum Qualifications

• Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.
• Special Qualification: Admission or registration as a CSU student.

Required Qualifications

• Maintain a 2.0 G.P.A. or greater per semester and cumulative.
• Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate)
• International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate)
• Eligible to work in the United States
• Payroll Requirement: Social Security Card

Preferred Qualifications

• Assist in managing multiple projects, and be able to work in a team when needed.
• Excellent and clear oral communication skills
• Strong written communication skills/comfortable with corresponding through various channels of communication.
• Ability to multi-task and work in a fast-paced environment
• Ability to adapt and learn quickly and take initiative
• Strong work ethic with a good attendance record and strong attention to detail.
• Ability to professionally interact with CSUSB faculty, staff, co-workers, supervisors, directors, alumni, students, and guests and maintain a professional appearance
• Maintain a 2.5 G.P.A. or greater per semester and cumulative
• Intermediate experience using Microsoft Word, Excel and Canva.

Compensation and Benefits

Student Employment Anticipated Hiring Range: $16.90 per hour.

The compensation offered will consider internal equity and experience among other factors.

Position Information

Work status: Part-Time, Temporary, Seasonal

Academic year available hours

Monday through Friday (8:00 am – 5:00 pm).

Summer available hours

Monday through Thursday (7:00 am - 5:30 pm).

The application deadline is: October 09, 2026; however, the position may close when an adequate number of qualified applications are received.

This is an 'On-Campus Only' position. Student Employees are not eligible to telecommute at any time.

California State University, San Bernardino, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

California State University, San Bernardino in not a sponsoring agency for staff or management positions (i.e. H1-B Visas).

Education Code 89521 Requirements

Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Conditions of Employment

Background Check

Satisfactory completion of a background check (including a criminal records check) may be required for student employment purposes. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check when required may affect the continued employment of a current CSU employee who was conditionally offered the position.

Driver’s License Check

Possession of a valid Driver's License may be required. Employees in this position will be enrolled in the Department of Motor Vehicles (DMV) Government Employer Pull Notice Program which confirms possession of a valid driver's license and reflects driving record.

I-9

CSUSB hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. See Form I-9 Acceptable Documents at https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents.

On Campus Commitment

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

Reasonable Accommodation

We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at [e-mail].

Smoking

CSUSB is a smoke and tobacco-free campus. See policy https://calstate.policystat.com/policy/6591951/latest/.

Clery Act

In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at https://www.csusb.edu/clery-act.

Advertised: Sep 10 2026 Pacific Daylight Time
Applications close: Oct 09 2026 Pacific Daylight Time