Advancement Services Manager

Association of Independent Schools in New England; Hingham (MA); On-site; USD 60,000 - 85,000; Full time

Job summary

Notre Dame Academy – Hingham seeks an Advancement Services Manager to join the Advancement team. You will manage CRM systems (Bloomerang and Veracross) to ensure data integrity and support fundraising programs.

Responsibilities include creating reports and dashboards, conducting prospect research on major donors, overseeing gift processing with finance, and helping recognize donors while upholding ethical standards. Some evening/weekend work is expected.

Qualifications

• Bachelor’s degree preferred; 3-5 years in nonprofit operations, data management, technology or fundraising.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Experience with fundraising databases (Bloomerang a plus) and advanced Excel.
• Ability to synthesize data, track financial metrics, and produce reconciliations.
• Team player capable of working in a collaborative, fast-paced environment.
• Flexibility to work some evenings/weekends for school events.

Responsibilities

• Database & Data Management: Maintain CRM systems to ensure data integrity, security, and operational effectiveness.
• Operations & Stewardship: Implement office-wide policies, process improvements, and recognition programs to strengthen donor relationships.
• Reporting & Analytics: Generate customized reports, dashboards, and constituent data segments to support fundraising campaigns and strategic decision-making.
• Prospect Research: Identify, research, and profile potential major donors using wealth screening tools.
• Gift Processing: Oversee timely entry, tracking, acknowledgement, and reconciliation of donations with finance.
• Other duties as assigned.

Skills

CRM data management

Donor relations

Data analysis

Communication

Ethics and confidentiality

Team collaboration

Evening/weekend flexibility

Education

Bachelor's degree preferred

Tools

Bloomerang

Veracross

Excel

Job description

Join us at Notre Dame Academy – Hingham, an all-female college preparatory high school dedicated to empowering young women in grades 6-12. As a vibrant Catholic learning community sponsored by the Sisters of Notre Dame de Namur, we focus on personal faith formation, academic excellence, and social responsibility.

The Advancement Services Manager is a member of the Advancement team, which engages alumnae, parents, and friends with the Notre Dame Academy community to provide critical philanthropic and other support to the school. The school benefits from a philanthropically inclined prospect pool with potential to invest in the school. The Advancement Services Manager will play an important role in engaging constituents more closely with Notre Dame Academy to strengthen their connection with the school and generously support our priorities.

This position reports to the Executive Director of Advancement and works closely with the other members of the Advancement team.

Key Responsibilities

• Database & Data Management: Maintain and optimize CRM systems (such as Bloomerang and Veracross) to ensure strict data integrity, security, and operational effectiveness.
• Operations & Stewardship: Implement office-wide policies, process improvements, and recognition programs that strengthen donor relationships.
• Reporting & Analytics: Generate customized reports, dashboards, and constituent data segments to support targeted fundraising campaigns and strategic decision-making.
• Prospect Research: Identify, research, and profile potential major donors using wealth screening tools to analyze giving capacity, philanthropic history, and institutional connections.
• Gift Processing: Oversee the timely entry, tracking, acknowledgement, and reconciliation of donations and pledges in collaboration with finance departments.
• Other duties as assigned

Qualifications

• Bachelor’s degree preferred;
• 3-5 years experience in nonprofit operations, data management, technology or fundraising.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.
• Exceptional commitment to ethical standards and the secure handling of confidential donor information.
• Hands-on experience with fundraising databases (experience with Bloomerang a plus) and advanced Excel.
• Strong capability to synthesize data, track financial metrics, and produce accurate financial reconciliations.
• Eagerness to be part of a small team and work in a collaborative, fast-paced environment.
• Flexibility to work some evenings/weekends for school events.

• Notre Dame Academy seeks to create a working and learning environment that reflects our society and community free from discrimination on the basis of race, color, religious creed, national origin, sex, gender identity, sexual orientation, genetic information, ancestry, age, handicap, or military service, as defined and required by state and federal laws.