Advancement Programs Officer, Sam Fox School - University Advancement
Washington University in St. Louis
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Benefits offered by this job
Job summary
Washington University in St. Louis is seeking an Advancement Programs Officer for the Sam Fox School to engage alumni, volunteers, and donors through programs and events.
The role reports to the Executive Director for Advancement and collaborates with Special Events and Annual Giving teams. The successful candidate will bring strong project management, fundraising knowledge, and a track record of coordinating volunteer programs and donor recognition activities within a university or museum
Qualifications
- Bachelor's degree required.
- 2+ years experience in development or nonprofit fundraising.
- Experience managing volunteers and events is preferred.
- Strong communication and project management skills.
Responsibilities
- Engage Sam Fox School Volunteers by managing Eliot Society Committee and coordinating programs and events.
- Recognize and engage donors through events and awards, plan invitations and materials, and coordinate with communications teams.
- Drive annual giving support by collaborating with Annual Giving Programs and drafting school-specific messaging.
Skills
Education
Tools
Job description
SAINT LOUIS, MO 63105
37.5
Washington University seeks an advancement professional to join University Advancement in the position of Advancement Programs Officer, Sam Fox School.
University Advancement strives to advance the institution’s mission by creating a culture of philanthropy among alumni, students, faculty, and friends. With the 2025 public launch of the With You Campaign, WashU is ambitiously pursuing solutions to the world’s greatest challenges—to make a more promising future for all. The Sam Fox School—which includes art, architecture, and the Mildred Lane Kemper Art Museum—is uniquely positioned to advance these campaign themes as a leader in art and design education.
The Advancement Programs Officer will report to the Executive Director for Advancement, Sam Fox School and will cultivate the engagement of alumni and community members with the School through volunteer, recognition, and annual giving opportunities. The Advancement Programs Officer will collaborate closely with Special Events and Annual Giving colleagues. The incumbent will help develop and execute programs and events designed to engage donors and alumni with the School.
This role requires strong project management and communication skills and an understanding of fundraising practices and trends in higher education and museum advancement. The successful candidate will have experience in volunteer and event management, as well as successful collaboration with colleagues from across departments, divisions or Schools.
- Manage the Sam Fox School Eliot Society Committee, including coordinating the group’s meeting programming, related events, and agenda planning.
- Support and track volunteer recruitment and the pipeline for leadership roles on the Sam Fox School National Council and Kemper Art Museum Art Collection Committee; manage volunteer terms and track giving.
- Develop and execute recognition programs for alumni and friends (e.g., Awards for Distinction) and engagement events (e.g., alumni receptions, Eliot Society events, Kemper Circle events, reunions) in collaboration with Special Events colleagues.
- Develop event objectives and outcomes; set event follow up/next steps for attendees in coordination with strategy and gift officers.
- Develop event programming and messaging, draft event invitations and program materials, and produce videos, if applicable, in coordination with Advancement Communications, Special Events, the Sam Fox School communications team, and external partners.
- Partner with colleagues in Annual Giving Programs to support the University-wide annual giving strategy and create opportunities for donors to support the Sam Fox School Annual Fund.
- Support annual gift renewals through work with gift officers, strategy officers, and volunteers
- Drafting and/or editing school-specific messaging for solicitations, renewals, and annual Eliot letters
- Support annual giving days and giving challenges by drafting messaging, coordinating with the School communications team, and coordinating with gift officers and strategy officers to identify donors.
- Utilize GiveCampus for volunteer engagement and giving
- Liaison with the respective school/program’s Marketing and Communications team to support advancement-related news stories, social media, and other content.
- Facilitate Days of Engagement, campus visits, and meetings for key prospects and volunteers in coordination with the Executive Director of Advancement and strategy officer.
- Support the development of budgets for unit activity
- Support the creation and implement annual operational plans (events calendar, communication calendar, OKRs, etc.)
Perform other duties as assigned.
- Normal office environment
- Ability to travel to various on- and off-campus locations
- Typically sitting at desk or table
- Repetitive wrist, hand or finger movement
- Office equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Bachelor's degree
No specific certification/professional license is required for this position.
Relevant Experience (2 Years)
Not Applicable
A driver's license is not required for this position.
- Value placed on organizational loyalty, commitment, pride, integrity, mutual respect, and collegial openness.
- Operates with a high level of integrity, confidentiality, and discretion.
- Ability to work with collaboratively with diverse constituencies within a complex organization.
This position is located in St. Louis, MO and the targeted hiring range for this position is $53,100 - $62,000.
No additional education unless stated elsewhere in the job posting.
No additional certification/professional licenses unless stated elsewhere in the job posting.
Business Development Manager, Sales Executive, Or Related Role (1 Year)
Active Listening, Adaptability, Analytical Thinking, Communication, Confidentiality, Customer Relationship Management (CRM) System, Digital Fundraising, Event Planning, Fundraising, High-Integrity, Learning Quickly, Nonprofit Fundraising, Problem Solving, Professional Integrity, Project Administration, Project Leadership, Project Management, Strategic Thinking, Volunteer Management, Work Collaboratively
G11
$53,100.00 - $90,600.00 / Annually
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Take advantage of our free Metro transit U-Pass for eligible employees.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
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