Advancement Programs & Grants Manager

University Circle Alliance; Cleveland (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

University Circle Alliance is seeking a detail-oriented Program Manager to support fundraising activities, donor communications, stewardship, and grant applications. The role reports to the Director of Advancement and collaborates with internal teams, donors, grantors, sponsors, and stakeholders.

The position emphasizes accuracy, responsiveness, and teamwork, with responsibilities for meeting deadlines, coordinating schedules, and maintaining databases and reporting requirements to advance the

Qualifications

• Bachelor’s degree preferred.
• Minimum 2 years of professional experience in program management and/or office administration.
• Proficient in Raiser's Edge Fundraising Software.
• Excellent knowledge of spreadsheets, data management and word processing tools (MS Office, Excel, Word, etc.).
• Exceptional written communication and strong interpersonal skills.
• Strong organizational skills and meticulous attention to detail.
• Demonstrated reliability and consistent follow-through.

Responsibilities

• Create and maintain a master grant and sponsorship tracking system with deadlines, reporting requirements, and funding timelines.
• Maintain donor contact records, including profiles, histories, giving, and engagement activities.
• Oversee the annual giving campaign calendar and track donor engagement and campaign progress.
• Process gifts, reconcile finances, and generate gift acknowledgments.
• Produce donor mailing and recognition listings.
• Support fundraising reporting, queries, lists, exports, and coding for donor relations.
• Manage full grant lifecycle and coordinate with finance on budgets.
• Coordinate special fundraising events and donor appreciation gatherings; handle logistics and volunteers.
• Maintain donor interactions, event attendance, and grant submissions in the fundraising database.
• Collaborate across departments to gather data for grant reporting and promotional materials.
• Perform other duties as assigned.

Skills

Written communication

Interpersonal skills

Organizational skills

Attention to detail

Project management

Customer service

Education

Bachelor’s degree preferred

Tools

Raiser's Edge Fundraising Software

MS Office (Excel/Word)

Job description

University Circle Alliance is seeking a detail-oriented Program Manager to support fundraising activities, donor communications, stewardship, and grant applications. The role reports to the Director of Advancement and collaborates with internal teams, donors, grantors, sponsors, and stakeholders.

The position emphasizes accuracy, responsiveness, and teamwork, with responsibilities for meeting deadlines, coordinating schedules, and maintaining databases and reporting requirements to advance the