Advancement Coordinator

University of Virginia; Charlottesville (VA); Hybrid; USD 50,000 - 54,000; Full time

Job summary

The University of Virginia is seeking an Advancement Coordinator for the Miller Center to support fundraising, donor relations, and events. This role emphasizes coordination, reporting, and reliable administrative support in a fast-paced, donor-focused environment.

Successful candidates will demonstrate discretion, collaboration, and strong communication skills while engaging with volunteers, donors, and colleagues across UVA.

Qualifications

• Education: High school diploma or equivalent.
• Preferred: Bachelor's degree in a related field.
• Experience in higher education, nonprofit advancement, fundraising, events.
• CRM databases experience (Salesforce or comparable).
• Experience supporting fundraising, donor relations, board engagement.

Responsibilities

• Coordination: prepare donor visit materials, keep donor database current, build reports, assist with gifts and budgets.
• Miller Center Foundation: serve as Secretary of the Foundation Board, handle minutes and filings.
• Events: plan and execute donor events, manage logistics and budgets, post-event duties.
• Administration: manage calendars, travel, expenses, and general office support.

Skills

Organizational skills

Written and verbal communication

Project management

Customer service mindset

Discretion

Team collaboration

MS Office proficiency

Learning new systems

donor relations

Education

High school diploma or equivalent

Bachelor's degree

Tools

Salesforce

Job description

Help advance one of the nation's leading institutions for presidential scholarship and public policy.

The University of Virginia seeks a highly organized, detail-oriented, and service-focused professional to serve as an Advancement Coordinator for the Miller Center. The Miller Center is a nonpartisan affiliate of the University of Virginia that specializes in presidential scholarship, public policy, and political history. Through its renowned research, public programs, and convenings, the Center works to generate ideas that matter and foster informed civic engagement.

What We're Looking for

The ideal candidate is a proactive and resourceful professional who enjoys coordinating multiple priorities, building relationships, and ensuring projects are executed with accuracy and professionalism.

Successful candidates will demonstrate:

• Exceptional organizational skills and attention to detail.
• Strong written and verbal communication skills.
• The ability to manage multiple projects and deadlines in a fast-paced environment.
• A customer-service mindset and commitment to providing exceptional support to donors, volunteers, and colleagues.
• Sound judgment, professionalism, discretion, and the ability to handle confidential information.
• Strong problem-solving skills and the ability to work independently while collaborating effectively with a team.
• Proficiency with Microsoft Office applications and the ability to learn new systems and technologies.
• Enthusiasm for supporting fundraising, donor engagement, special events, and institutional advancement initiatives.

What You'll Do

In this role, you will:

• Coordination: Support the fundraising team by preparing donor visit materials and letters, keeping the donor database current, building reports, and working with finance to process gifts and track budgets.
• Miller Center Foundation: Serve as Secretary of the Foundation Board, coordinating meetings, taking minutes, preparing materials, and keeping the Foundation's state registrations and authorized expenses up to date.

• Events: Lead the planning and execution of donor events from start to finish, including logistics, vendors, budgets, and on-site management. Support other events staff when needed on Center-wide events. Some events take place after hours.

• Administration: Keep the team running smoothly by managing calendars and travel, processing expenses and reimbursements, and providing general office support.

Minimum Qualifications

• Education: High school diploma or equivalent.
• Experience: At least three years of relevant professional experience.

Preferred Qualifications

• Bachelor's degree.
• Experience working in higher education, nonprofit organizations, advancement, development, fundraising, events, or related environments.
• Experience using CRM databases, such as Salesforce or comparable systems.
• Experience supporting fundraising, donor relations, board engagement, or stewardship activities.
• Experience coordinating events, including logistics, vendor management, catering, travel arrangements, and budgeting.
• Demonstrated ability to work independently, exercise sound judgment, and manage competing priorities with minimal supervision.

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Salary Range

Theanticipatedhiring range is $50,000 - $54,000 annually ($24.00-$25.96 per hour),commensuratewith education and experience.

Position Type & Work Location

• This is a non-exempt-level, benefited position. Learn more about UVA benefits.
• This is a restricted position, which is dependent on funding and is contingent upon funding availability.
• UVA External Relations offers a flexible and hybrid workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and be able to work collaboratively with others using a variety of technologies and tools.
• Frequent in-person work in our office building, on UVA Grounds, and at event venues is required.
• The ideal candidate will live or be willing to relocate within 50 miles of Charlottesville, Virginia, and be able to commute to the office multiple days each week.
• Occasional evening and weekend work may be required to support donor and advancement events.

To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Application review will begin after November 11, 2026. Preference will be given to applications received by this date.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.
• This position will not consider candidates who require immigration sponsorship now or in the future.

Reference checks will be completed by UVA's third-party partner, during the final phase of the interview. Five references will be requested, with at least three responses required.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.