Advancement Associate, UVA Health Development

University of Virginia; Charlottesville (VA); Remote; USD 30,000 - 33,000; Full time

Job summary

The University of Virginia seeks a highly organized, detail-oriented administrative professional to serve as Advancement Associate for the School of Medicine, Medical Alumni fundraising team within UVA Health Development, engaging alumni, donors, and friends in support of the School of Medicine.

Reporting to the Director of Development and partnering with major gift officers, the Advancement Associate will manage complex calendars, coordinate travel, maintain donor records, and produce timely

Qualifications

• Education: High School Diploma/GED required.
• Experience: At least 2 years of related administrative/fundraising support experience.
• Preferred: Bachelor's degree.
• Experience with Salesforce or Workday preferred.

Responsibilities

• Manage complex calendars and schedule meetings with faculty, alumni, donors, and UVA Health leaders.
• Coordinate travel for a frequently traveling team, including itineraries and prospect information packets.
• Serve as liaison between the School of Medicine fundraising team and the Medical Alumni Association.
• Use CRM and reporting tools to maintain donor and prospect records and produce reports.
• Support portfolio management and prospect research in collaboration with other teams.
• Provide Workday financial support for reimbursements.
• Prepare presentations and meeting minutes.
• Collaborate with advancement associates on joint projects and staff team events.

Skills

Calendaring and coordination

Prioritization of competing requests

Professional communication

Discretion handling confidential info

Donor reporting

CRM/reporting tools

Team collaboration

Education

High School Diploma/GED

Bachelor's degree preferred

Tools

Salesforce CRM

Workday

Job description

Keep a high-impact fundraising team moving as it advances philanthropy for the UVA School of Medicine.

The University of Virginia seeks a highly organized, detail-oriented administrative professional to serve as Advancement Associate for the School of Medicine, Medical Alumni fundraising team within UVA Health Development, engaging alumni, donors, and friends in support of the School of Medicine.

UVA Health Development (UVAHD) advances philanthropic support for UVA Health. The School of Medicine, Medical Alumni fundraising team works closely with faculty, department chairs, Health System leadership, the Medical Alumni Association, and External Relations colleagues to engage alumni, donors, and friends in supporting the School of Medicine. As the team's point person for a group that is regularly on the road, the Advancement Associate is at the center of that work, with the chance to build expertise in advancement operations, CRM systems, and donor reporting.

Reporting to the Director of Development, Medical Alumni, and partnering closely with the team's major gift officers and Medical Alumni Association staff, the Advancement Associate will keep complex schedules and travel running smoothly, deliver accurate prospect and financial reporting, and help the team respond promptly to donors, faculty, and UVA Health leaders.

What We're Looking For

The ideal candidate is a highly organized, detail-oriented administrative professional who can independently manage and prioritize requests for a busy, frequently traveling fundraising team, and who is eager to learn advancement CRM and reporting tools.

Successful candidates will demonstrate:

• Strong calendaring and coordination skills, with careful attention to detail and accuracy

• The ability to independently manage and prioritize competing requests

• Professional, timely communication with faculty, donors, and UVA Health leadership

• Sound judgment, including knowing when to consult a supervisor on non-routine or budgetary matters

• Discretion in handling confidential donor and prospect information

• Initiative and a willingness to learn donor databases, queries, and reporting

• A collaborative approach to working with peers and partners on joint projects and events

• Enthusiasm for supporting philanthropy that advances medical education, research, and patient care at UVA

What You'll Do

In this role, you will:

• Manage complex calendars and schedule meetings with faculty, alumni, donors, and UVA Health leaders, anticipating needs and resolving conflicts

• Coordinate travel for a frequently traveling team, including itineraries, briefings, and prospect information packets

• Serve as the key liaison between the School of Medicine fundraising team and the Medical Alumni Association, coordinating joint meetings, agendas, and communication

• Use CRM and reporting tools to maintain donor and prospect records and produce prospecting, giving, financial, and fund balance reports

• Support portfolio management and prospect research in collaboration with other support teams

• Provide Workday financial support for reimbursements.

• Prepare presentations and meeting minutes

• Collaborate with fellow advancement associates on joint projects and help staff team events

Minimum Qualifications

• Education: High School Diploma/GED required

• Experience: At least 2 years of related experience

Preferred Qualifications

• Bachelor's degree preferred

• More than 2 years of related experience

• Previous experience working with Salesforce CRM and/or with Workday

Physical Demands

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings and programs.

Salary Range

• The anticipated hiring range is $21.63 - $24.03 per hour ($45K - $50K per year), commensurate with education and experience.

Position Type & Work Location

• This is a non-exempt level, benefited position. Learn more about UVA benefits.

• This is a restricted position, which is dependent on funding and is contingent upon funding availability.

• UVA External Relations offers a flexible workplace. All team members must have access to and maintain a secure home office environment with high-speed internet service and be able to work collaboratively with others using a variety of technologies and tools.

• This position is eligible for remote work, with the expectation that the selected candidate resides within a two-hour driving distance of UVA Grounds in Charlottesville, Virginia. To foster connection and engagement with colleagues and external relations partners, travel to Charlottesville is expected at least once per month for meetings, events, and other business activities. UVA will cover reasonable business travel expenses associated with these required visits.

About UVA and the Community

To learn more about UVA and the Charlottesville area, visit UVA Life and Embark CVA.

Application Timeline

Application review will begin after November 16, 2026.

Additional Requirements

• Background checks will be conducted on all new hires prior to employment.

• This position will not consider candidates who require immigration sponsorship now or in the future.

Reference Check Process

Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. Five references will be requested, with at least three responses required.

Contact

• For additional information about the position, please contact Ann Walker, Senior Associate Director of Staff Success, at [e-mail].

• For questions about the application process, please contact Jon Freeman, [e-mail].

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Learn more about UVA's commitment to non-discrimination and equal opportunity employment.