Advancement & Board Relations Associate

delart.org; Wilmington (DE); Hybrid; USD 26,000 - 34,000; Part time

Benefits offered by this job

403(b) plan

Museum membership

Employee discounts

Free parking

Job summary

Delaware Art Museum seeks an Advancement & Board Relations Associate who serves as the primary administrative liaison to the Board of Trustees while providing high-level administrative support to the Executive Director. This part-time, on-site role advances fundraising and donor stewardship through advancement operations and special initiatives.

This 20-25 hour per week position supports calendar management, meeting materials, gift tracking, donor travel, and board records, emphasizing

Qualifications

• Bachelor’s degree preferred and 2-4 years of experience in an administrative role, preferably within a nonprofit
• Commitment to relationship building and donor stewardship
• Experience with nonprofit boards and volunteers
• Experience working with high level donors
• MS Windows and MS Office products including Teams, Outlook, and data management
• Excellent organizational skills and time management
• Strong writing and editing skills
• Interpersonal and problem-solving skills
• Ability to work independently and in a team
• Commitment to DelArt’s mission and values
• Collegial attitude and sense of humor

Responsibilities

• Executive Assistant: Support Executive Director with calendar management, correspondence, meeting prep, donor gifts and cultivation, travel, and relationship management.
• Advancement and Campaign Support: Gift tracking, record keeping, donor reports, travel planning for fundraising events, and Endowment Campaign support.
• Board Relations: Manage board meeting logistics, materials, minutes, and board files to keep materials current.
• Meeting Support: Plan and support staff and committee meetings, coordinate scheduling, catering, and presentation materials.

Skills

Donor stewardship

Relationship building

Communication

Writing & editing

Organizational skills

Time management

Interpersonal skills

Independent work

Team collaboration

Commitment to mission

Education

Bachelor’s degree preferred

Tools

MS Office

Teams

Outlook

Data management

Job description

The Delaware Art Museum is seeking an Advancement & Board Relations Associate who is the primary administrative liaison to the Museum’s Board of Trustees while providing high-level administrative support to the Executive Director. This position also furthers the Museum’s fundraising and engagement goals through support of advancement operations, donor stewardship, and special initiatives.Reporting directly to the Executive Director, the Associate builds and maintains strong working relationships with Board members, staff, donors, volunteers, and community partners, helping to advance the Museum’s mission and organizational priorities through effective coordination, relationship management, and strategic administrative support.

This is a 20-25 hour per week nonexempt position reporting to the Executive Director. The position is primarily onsite.

Key Responsibilities

• Executive Assistant: (35% of time): Supports Executive Director with a range of administrative tasks, including calendar management, correspondence, meeting preparation, donor gifts and special cultivation, travel, and acting as a trusted relationship management advisor.
• Advancement and Campaign Support (35% of time): Works with Executive Director and Director of Advancement on fundraising-related tasks and projects, including gift tracking, record keeping and timely acknowledgement letters, donor research and reports, assisting in the planning and implementation of fundraising events and donor travel, and supporting administrative management of the Endowment Campaign.
• Board Relations (20% of time): Manages all administrative aspects of the Board of Trustees, including scheduling meetings, preparing and sending out meeting materials, attending and taking minutes at Board and committee meetings, and keeping Board-related materials (e.g. ethics and confidentiality statements, Board handbook) in order and up to date.
• Meeting Support (10% of time): Schedules and plans or assists with planning for staff, leadership, committee, campaign, and other advancement meetings. Assists with catering, internal scheduling and logistics, and agenda. Leads the planning for Annual Member Meeting and the preparation, coordination and presentation of PowerPoints for various meetings including the monthly all-staff meeting.

Qualifications

• Bachelor’s degree preferred and 2-4 years of experience in an administrative role, preferably within a nonprofit
• Commitment and enthusiasm to relationship building and donor stewardship
• Experience working with nonprofit board members and volunteers
• Experience working with high level donors
• Skilled in MS Windows and MS Office products including Teams, Outlook, and data management
• Excellent organizational skills including effective time management, ability to set and fulfill priorities, and demonstrated ability to work effectively in a fast-paced environment
• Superb communication, writing, and editing skills
• Strong interpersonal and problem-solving skills
• Highly motivated and able to work both independently and collaboratively as part of a team
• Embraces Delaware Art Museum’s mission and strategic vision
• A collegial attitude and sense of humor

Compensation and Benefits

Our pay is $22/hr. Employees are eligible for a 403(b) plan, museum membership, employee discounts and free parking.

Interviews will begin as qualified applications are received; the position will remain open until filled.

DelArt is an equal opportunity employer committed to inclusivity, and we encourage candidates from all cultures and communities to apply.

About the Delaware Art Museum

The Delaware Art Museum is a nationally recognized regional museum that connects people through art and experience. Founded in 1912 to honor illustrator Howard Pyle, the Museum now houses over 13,000 works, including the largest Pre-Raphaelite collection outside the U.K. and a growing contemporary art collection. Its campus features galleries, a 6-acre sculpture garden, labyrinth, and event spaces—creating a dynamic center and vibrant cultural resource, offering exhibitions, classes, and community programs that reflect and engage the diverse Delaware community and beyond. Visitdelart.orgto for the latest exhibitions, programs, and performances or connect with us via social media.