Advancement Assistant

WildCare; San Rafael (CA); On-site; USD 48,000 - 60,000; Full time

Job summary

WildCare in San Rafael, CA is seeking an Advancement Assistant to support donor relations, prospect research, and fundraising operations. This role offers mentorship from senior development leaders and hands-on experience shaping donor stewardship in a growing nonprofit.

You will manage administrative tasks, maintain data integrity, and collaborate with the advancement team to advance WildCare’s mission to protect wildlife and educate the community.

Qualifications

• 2 - 3+ years of customer service, administrative, or office support experience.
• Strong writing, proofreading, and attention to detail.
• Stellar workload prioritization and time management.
• Comfort with Google Workspace, Salesforce or CRM experience is a plus (training provided).
• Team player and supporter, strong communicator, and enthusiastic about WildCare’s mission.

Responsibilities

• Provide administrative and project support to the Chief Advancement Officer and Senior Development Manager to drive departmental goals.
• Oversee complex schedule management and executive calendar coordination.
• Serve as a point of contact for donor inquiries, facilitating seamless communication and delivering exceptional stewardship regarding giving history, contributions, and preferences.
• Assist with donor acknowledgement and stewardship to ensure our supporters feel valued and connected.
• Optimize and maintain data hygiene.
• Conduct targeted donor prospect research to inform fundraising strategy, campaign planning, and moves management.
• Execute in-house mail logistics with oversight from the Senior Development Manager.

Skills

Customer service

Administrative support

Communication

Time management

Tools

Google Workspace

Salesforce (CRM)

Job description

WildCare is a 501(c)(3) nonprofit wildlife hospital and environmental education center, located in San Rafael, California. Every year, our wildlife hospital takes in nearly 3,500 orphaned or injured animals and our education programs reach over 35,000 people. We lead the way in showing people how to live well with wildlife through a complete cycle of respectful, and humane practices. With programs in wildlife care, animal advocacy and nature education, WildCare is a voice for wildlife throughout the San Francisco Bay Area and beyond.

Position Overview

WildCare is seeking an Advancement Assistant who will serve as an administrative backbone to our robust, growth oriented Advancement work. This integral role offers hands-on experience with donor relations and stewardship, prospect research, and more.

This is an excellent opportunity to grow your career in nonprofit fundraising and gain mentorship from senior development leaders, all while supporting work that impacts thousands of animals and people each year.

Job Responsibilities

• Provide administrative and project support to the Chief Advancement Officer and Senior Development Manager to drive departmental goals.
• Oversee complex schedule management and executive calendar coordination.
• Serve as a point of contact for donor inquiries, facilitating seamless communication and delivering exceptional stewardship regarding giving history, contributions, and preferences.
• Assist with donor acknowledgement and stewardship to ensure our supporters feel valued and connected.
• Optimize and maintain data hygiene.
• Conduct targeted donor prospect research to inform fundraising strategy, campaign planning, and moves management.
• Execute in-house mail logistics with oversight from the Senior Development Manager.

Qualifications

• 2 - 3+ years of customer service, administrative, or office support experience
• Strong writing, proofreading, and attention to detail.
• Stellar workload prioritization and time management.
• Comfort with Google Workspace, Salesforce or CRM experience is a plus (training provided).
• Team player and supporter, strong communicator, and enthusiastic about WildCare’s mission.

WildCare does not discriminate on the basis of race, creed, sex, sexual orientation, age, religion, marital status, national origin, political affiliation or mental or physical handicap.

WildCare is an equal opportunity employer. We encourage applications from candidates of all backgrounds, particularly those underrepresented in the conservation field.