Advanced Practice Program Coordinator

WVU Medicine; United States; On-site; USD 65,000 - 90,000; Full time

Job summary

UHA University Health Associates in Morgantown, WV is seeking an experienced administrator to coordinate the Office of Advanced Practice Professionals (OAPP) activities. You will manage rotations, preceptor assignments, data reporting, and liaison duties across schools and clinical departments.

The role includes coordinating faculty orientation, CME programs, budget reconciliations, and daily operational support for the director and council.

Qualifications

• Bachelor’s degree in healthcare or related field required.
• Three years of healthcare, project management, or related experience preferred but not required.

Responsibilities

• Coordinate APP student clinical rotations and manage MCE database reporting.
• Liaise between schools, OAPP and clinical departments for prerequisites and placements.
• Coordinate APP school faculty orientation and quarterly CME activities.
• Assist with policy development and budget reconciliations for OAPP.
• Manage schedule and communications for the OAPP director and council.
• Oversee website updates and IT liaison for content and design.

Skills

Communication

Excel

Web maintenance

Interpersonal skills

Organizational skills

Self-motivation

Data reporting

Project coordination

Education

Bachelor's degree in healthcare

Tools

Strata

MCE

PowerPoint

Job description

Responsible for project development, planning, and implementation of new and expanded programs in conjunction with OAPP leadership. Provides programmatic support to the APP leadership, as well as the programs that they create, manage, and oversee. Independently performs a wide range of administrative duties, support, and coordination of projects in a rapidly changing environment. Responsible and accountable for the coordinated management of multiple projects directed toward strategic APP business and other organizational objectives. The position supports the development and implementation of strategic initiatives by assisting with the creation of comprehensive APP related program plans for key organizational initiatives.

MINIMUM QUALIFICATIONS:

EDUCATION, CERTIFICATION, AND/OR LICENSURE:

1. Bachelor’s Degree in healthcare or related field, or equivalent experience.

EXPERIENCE:

1. Three years of healthcare, project management, or related experience.

PREFERREDQUALIFICATIONS:

EXPERIENCE:

1. Administrative support capacity experience preferred

CORE DUTIES AND RESPONSIBILITIES: The statements described here are intended to describe the general nature of work being performed by people assigned to this position. They are not intended to be constructed as an all-inclusive list of all responsibilities and duties. Other duties may be assigned.

1. Coordination of APP student clinical rotations and MCE database manager: liaison to MCE staff support and leadership, first line to trouble shoot database issues for preceptor conduits, schools, and students, manages reporting for MCE data.

2. Liaison between schools, OAPP and clinical departments for all prerequisites for student clinicals; Assignment and tracking of APPs precepting efforts, Joint commission and institutional CBLs, site prerequisites for students/preceptors, facilitation of student placements.

3. Coordination of APP school faculty orientation: including reserving meeting site, agenda, orientation materials, catering.

4. Coordination for OAPP quarterly meetings: CME activities, faculty presentations, disclosures, agenda, site, videoconferencing, RSVPs, posting of conference on website, SON CME/CEU sign-in, assignment of credit for APP incentives for attendance.

5. Coordination of Advance Practice Orientation (APO) including site, videoconferencing, agenda, recruit packets, faculty scheduling, presentations and disclosures.

6. Responsible for all APP DEA applications and re-registrations, including payments through budget

7. Website management; liaison to IT and monthly updates of content and design

8. Coordination of Office of Advance Practice Professionals council, including monthly meeting coordination of agenda, site, catering, presentations from interdisciplinary guests, meeting minutes, sub-committee recommendations from council meetings, upcoming agenda requests, follow-up from council meetings to APPs/clinical departments and internal/external departments.

9. Liaison from/to all departments to the OAPP and APPs across the system and WVUM

10. Participates in policy development for OAPP, prepares documents, liaison to leadership for approval of proposed policy changes in coordination with council and director

11. Participates in monthly reconciliations of budget, targeting projects within allowance parameters, line item assignments, review in collaboration with director

12. Receives all calls and diplomatically handles all calls from all internal APP employees, clinical department leadership, and WVUM/WVUHS administrative leadership as well as other organizations, schools, prospective students, new recruits and APP applicants in collaboration with director and interdisciplinary staff.

13. Manages day to day functions and calendar for director, including meetings, schedule, correspondence, travel.

14. Independently works to maintain meeting and project deadlines for OAPP director and council, maintains documentation and scheduled follow-up from all meetings and projects of OAPP

15. Liaison for student APP shadowing in clinical departments with HR department, assignment of preceptors, prerequisites for shadowing.

16. Manages and receives all correspondence from legal department/schools and WVUM/WVUHS regarding affiliation agreements, and renewals for student precepting, internships, and proctoring of any kind for OAPP.

PHYSICAL REQUIREMENTS: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

1. Work requires strength, stamina: lifting moving stooping, reaching

2. Positioning Equipment such as documents, audio-visual Equipment, files, computers, boxes, etc., weighing up to 50 pounds.

WORKING ENVIRONMENT: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SKILLS AND ABILITIES:

1. Communication skills

2. Computer skills, excel, strata, MCE, PP, database, typing/formatting

3. Website maintenance

4. Must have exceptional interpersonnel skills

5. Must have exceptional organizational skills

6. Self direction to initiate, prioritize and develop strategies for facilitation of OAPP day to day operations

Additional Job Description:

Scheduled Weekly Hours:

40

Shift:

Exempt/Non-Exempt:

United States of America (Non-Exempt)

Company:

UHA University Health Associates

Cost Center:

410 UHA Advanced Practice Professionals

Address:

1 Medical Center Drive

Morgantown

West Virginia

Equal Opportunity Employer

University Health Associates and its subsidiaries (collectively “UHA”) is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. UHA strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation, and gender identity), age, physical or mental disability, citizenship, past, current, or prospective service in the uniformed services, genetic information, or any other characteristic protected under applicable federal, state, or local law. All UHA employees, other workers, and representatives are prohibited from engaging in unlawful discrimination. This policy applies to all terms and conditions of employment, including, but not limited to, hiring, training, promotion, discipline, compensation, benefits, and termination of employment.