Advanced Medical Support Assistant

U.S. Department of Veterans Affairs; City of Albany (NY); On-site; USD 42,000 - 62,000; Full time

Job summary

The U.S. Department of Veterans Affairs is seeking an Advanced Medical Support Assistant at Albany VAMC to support patient access and clinic coordination.

The role emphasizes scheduling, reception, and customer service across outpatient clinics, with duties assigned to ensure timely treatment and accurate patient records. Responsibilities include verifying demographics, coordinating with interdisciplinary teams, and generating reports to monitor patient flow and clinic performance.

Qualifications

• Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.
• English Language Proficiency: candidates must be proficient in spoken and written English.
• Grade Determinations: meet KSAs and experience requirements for GS-06 level.
• Advanced knowledge of medical terminology and health care process coordination.

Responsibilities

• Independently manages position responsibilities with little supervision and sets priorities.
• Participates in daily team huddles and coordinates patient care planning.
• Verifies insurance and demographic information at appointments.
• Coordinates administrative services to ensure continuity of inpatient and outpatient care.
• Develops and maintains relationships with clinical and administrative staff to support patient care.
• Generates patient workload reports and conducts quality assurance monitoring.
• Schedules appointments in a timely manner and guides patients through the hospital system.

Skills

Scheduling duties

Customer service

Interdisciplinary collaboration

Clerical duties

Job description

Summary

This position is located at the Albany VAMC. The Advanced MSA works collaboratively in an interdisciplinary coordinated care delivery model (i.e. Patient Aligned Care Team) and performs receptionist duties - scheduling duties - customer service and other duties as assigned for the proper and timely treatment of patients and maintains appointment schedules for one or more outpatient clinics.

Summary

This position is located at the Albany VAMC. The Advanced MSA works collaboratively in an interdisciplinary coordinated care delivery model (i.e. Patient Aligned Care Team) and performs receptionist duties - scheduling duties - customer service and other duties as assigned for the proper and timely treatment of patients and maintains appointment schedules for one or more outpatient clinics.

Qualifications

Applicants pending the completion of educational or certification/licensure requirements may be referred and tentatively selected but may not be hired until all requirements are met.

Basic Requirements

• Citizenship
• Be a citizen of the United States (U.S.)
• Non-citizens may be appointed when it is not possible to recruit qualified citizens according to 38U.S.C.
• 7407(a)
• English Language Proficiency
• Candidates must be proficient in spoken and written English in accordance with 38 U.S.C.
• 7403(f)
• Grade Determinations: In addition to the basic requirements for employment - candidates must meet the following grade-determining criteria for placement at grade levels specified
• Advanced Medical Support Assistant GS-06 Experience
• One year of creditable experience equivalent to the next lower grade
• Knowledge - Skills - and Abilities (KSAs)
• In addition to the experience above - the candidate must demonstrate the following KSAs: Advanced knowledge of the technical health care process (including - but not limited to - scheduling across interdisciplinary coordinated care delivery and/or care in the community models and patient health care portals) as it relates to access to care Advanced knowledge of policies and procedures associated with interdisciplinary coordinated care delivery and/or care in the community operational activities that affect patient flow - and patient support care administrative functions to include - but not limited to appointment cycles - outside patient referrals - follow-up care - overbooking - provider availability - etc
• Advanced knowledge of medical terminology due to the technical nature of language utilized by clinicians
• Ability to collaborate and communicate with a wide range of medical clinicians across multiple disciplines (e.g. - medical doctors - nurse practitioners - physician assistants - psychologists - psychiatrists - social workers - clinical pharmacists - and nursing staff) to accomplish team goal setting to ensure medical care to patients is met
• Ability to independently set priorities and organize work to meet deadlines - ensuring compliance with established processes - policies - and regulations
• Ability to communicate tactfully and effectively - electronically - by phone - in person - and in writing - with internal and external customers
• This may include preparing reports in various formats and presenting data to various organizational levels - as well as resolving patient concerns
• May qualify based on being covered by the Grandfathering Provision as described in the VA Qualification Standard for this occupation (only applicable to current VHA employees who are in this occupation and meet the criteria)
• Reference: For more information on this qualification standard - please visit https://www.va.gov/ohrm/QualificationStandards/
• Physical Requirements: See VA Directive and Handbook 5019 - Employee Occupational Health Service for requirements.

Duties

• VA Careers - Medical Support Assistant: https://youtube.com/embed/EE9c4XkaELo Total Rewards of a Allied Health Professional Duties include but are not limited to: Independently manages position responsibilities with little supervision and set priorities and deadlines adjusting the flow and sequencing of the work to meet team and patient needs
• Participates in the daily team let huddles and weekly team meetings where patient care planning and management occur - except during staff shortages for coverage
• Ensures that insurance and demographic information is verified when the Veteran comes for his/her appointment
• Coordinates administrative services for veterans - family members - caregivers - and general public - administrative and clinical staff to ensure continuity of inpatient and outpatient care
• Develops and maintains effective working relationships with all clinical and administrative staff in determining priorities of activities in support of direct patient care
• Conducts special audits - studies - or surveys to be utilized in the development of procedures - and to assist employees in collecting complete and appropriate data for reporting processes and for generating revenue
• Generates patient workload reports for validation and monitors activity in clinical areas to assure consistent and accurate reporting
• Organizes and implements quality assurance monitors
• Prepares a wide variety of administrative reports and documents for supervisor and Clinic Practice Management leader - generates patient workload reports for validation and monitors activity to assure consistent and accurate reporting Conducts patient/employee surveys - interviews - observes workflow
• guides patients through hospital system - inputs referrals when applicable and appropriate - documents complaints - and provides follow-up and suggests resolutions to supervisor
• Schedules appointments in a timely manner
• Serves as technical advisor and liaison with contacts at all levels
• Assists with clinic access contingency plans by adjusting appointment times - location - or dates as well as shift patients to other healthcare providers as conflict with staffing and/or coverage occurs
• Screens/receives phone calls in a courteous and timely manner - determine the nature of requests and provide the information desired using privacy rules and established clinic processes
• Other duties as assigned Work Schedule: Monday - Friday - 8:00am - 4:30pm Telework: Not AvailableVirtual: This is not a virtual position
• Functional Statement #: 21252-A Permanent Change of Station (PCS): Not Authorized Recruitment/Relocation Incentives (Sign-on Bonus): Not Authorized