Admitting Clerk - Nights

Vaughan Regional Medical Center; Selma (AL); On-site; USD 30,000 - 36,000; Full time

Job summary

Vaughan Regional Medical Center in Selma, AL, is seeking an Admissions Clerk to handle patient registration, demographic and billing information, and coordination with care teams. The role requires attention to accuracy, strong communication, and ability to work in a fast-paced hospital setting.

Responsibilities include enrolling patients, explaining forms, verifying insurance, and assisting with financial counseling referrals while maintaining HIPAA compliance and a professional, organized desk.

Qualifications

• High school diploma or equivalent required (preferred).
• Previous hospital or medical office experience preferred.
• Ability to work effectively under minimal supervision in a fast-paced environment.

Responsibilities

• Register patients for scheduled and unscheduled admissions, outpatient, and ER services.
• Verify and collect patient demographics, billing, and insurance information.
• Distribute and explain forms and educational materials to patients or caregivers.
• Coordinate with physicians, nursing units, and departments to facilitate admissions.
• Verify insurance benefits and obtain authorizations when required.
• Collect co-pays and provide referrals for financial counseling as needed.
• Maintain accurate records of patient interactions and actions taken.
• Participate in call rotations to cover admissions desk as scheduled.
• Ensure HIPAA compliance and patient confidentiality at all times.
• Keep workspace clean and sanitized; assist with additional admin duties as assigned.

Skills

Excellent communication

Customer service

Data entry accuracy

MS Office proficiency

Insurance verification

Multitasking

Organizational skills

Education

High School Diploma

Tools

Microsoft Office

Job description

Join Vaughan Regional Medical Center in Selma, AL, a 175-bed, Joint Commission–accredited community hospital that serves as a critical healthcare hub in the region. Vaughan delivers a full complement of hospital services, including emergency care, to the Black Belt area of southern Alabama. As part of ScionHealth, Vaughan combines system strength with strong local impact so that you can make your mark where your work truly matters.

Job Summary

The Admissions Clerk is responsible for performing reception, registration, and clerical duties associated with patient admissions for inpatient, outpatient, and emergency room services. This role involves obtaining accurate demographic, billing, and clinical information, ensuring appropriate documentation, and maintaining communication with internal and external stakeholders to facilitate the admissions process.

Essential Functions

• Perform patient registration for scheduled and unscheduled admissions, outpatient procedures, and ER services.
• Obtain and verify patient demographic, billing, and insurance information, ensuring accuracy and completeness.
• Distribute and explain forms, documents, and educational handouts to patients or their caregivers.
• Coordinate with physician offices, nursing units, and other departments to facilitate the admissions process.
• Verify insurance benefits and obtain pre-certifications/authorizations as required.
• Collect co-pays, deductibles, and other payments, and provide financial counseling referrals when necessary.
• Maintain accurate records of all patient interactions and document actions taken to resolve patient inquiries.
• Participate in call rotations as scheduled to provide coverage for the admissions desk.
• Ensure compliance with hospital policies regarding patient confidentiality and HIPAA regulations.
• Maintain a clean and organized workspace, including sanitizing telephones and workstations.
• Assist with other administrative duties as assigned by the Admissions Supervisor.

Knowledge/Skills/Abilities/Expectations

• Excellent communication and customer service skills.
• Strong attention to detail and accuracy in data entry.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook).
• Basic knowledge of insurance verification and billing processes.
• Ability to manage multiple tasks and work under pressure in a high-stress environment.
• Strong organizational and time management skills.

Qualifications

Education

• High School Diploma or Equivalent including education equivalent to completion of secondary school or demonstrated ability to perform the essential functions of the role. (Preferred)

License/Certification

• None

Experience

• Previous experience in a hospital or medical office setting preferred.
• Ability to work effectively under minimal supervision in a fast-paced environment.