Admitting Clerk

AllianceHealth Durant; Durant (OK); On-site; USD 36,000 - 46,000; Full time

Job summary

AllianceHealth Durant is seeking an Admitting Clerk to support patient admissions, registrations, and insurance verification. The role emphasizes accurate documentation, patient service, and compliance with facility policies.

Expect interaction with patients, families, and healthcare staff in a fast-paced hospital setting. The position requires handling registrations, reviewing financial documents, and counseling self-pay patients on costs and payment options while ensuring proper logging and

Qualifications

• 0-2 years admissions/customer service/public relations experience required
• 1-2 years of experience in a healthcare setting preferred

Responsibilities

• Registers patients accurately in the registration system and collects signatures on consent forms
• Verifies insurance coverage and applies plan codes for correct billing
• Explains ABNs and financial documents to patients and families
• Counsels self-pay patients on costs, payment options, and resources
• Logs and secures patient valuables during admission
• Places patient armbands for accurate identification
• Reads physician orders to determine appropriate registration steps
• Notifies departments and physicians of arrivals and follows up on delays
• Assists with bed assignments and coordinates with nursing for resources
• Operates a multi-line phone system and relays messages promptly
• Supports emergency codes and facility emergency plans as required
• Performs other duties and maintains regular attendance
• Complies with all policies and standards

Skills

Interpersonal skills

Customer service

Documentation accuracy

Insurance verification

Multi-line phone handling

Tools

Electronic registration systems

Order entry systems

Job description

Job Summary

The Admitting Clerk facilitates the efficient admission and registration of patients, ensuring accuracy in documentation, insurance verification, and financial counseling. This role provides exceptional customer service, supports patient safety, and maintains compliance with facility policies and regulatory requirements.

Essential Functions

• Registers patients efficiently and accurately, entering all required information into the registration system and obtaining necessary signatures on consent and authorization forms.
• Verifies insurance coverage and identifies appropriate plan codes to ensure accurate billing and prompt payment.
• Reviews and explains legal and financial documents, including Advance Beneficiary Notices (ABNs), to patients and families as required.
• Counsels self-pay patients on procedure costs, payment options, and available financial resources, documenting all interactions thoroughly.
• Secures and logs patient valuables upon admission, ensuring proper tracking and safekeeping.
• Places identification armbands on patients to support accurate identification and continuity of care throughout their stay.
• Reads physician orders to determine appropriate registration processes and ensures accurate order entry for ancillary departments.
• Notifies relevant departments or physicians of patient arrivals and follows up on delays to ensure timely service.
• Assists with bed assignments for inpatients, coordinating with nursing supervisors to match patient needs with available resources.
• Operates a multi-line telephone system to manage incoming and outgoing calls, relaying messages promptly and accurately.
• Maintains effective communication during emergency codes and supports the implementation of facility emergency plans as required.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• 0-2 years of admissions, customer service and/or public relations experience required
• 1-2 years of experience in a healthcare setting preferred

Knowledge, Skills and Abilities

• Strong interpersonal and communication skills to interact effectively with patients, families, and healthcare staff.
• Proficiency in using electronic registration and order entry systems.
• Knowledge of insurance verification and billing processes.
• Ability to handle sensitive information with confidentiality and professionalism.
• Strong attention to detail and organizational skills to ensure accurate documentation.
• Excellent multitasking abilities to manage a fast-paced environment effectively.