Admissions Visit and Event Specialist

The University of Kansas

Lawrence (KS)

On-site

USD 40,000 - 49,000

Full time

36 hours ago

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Benefits offered by this job

Paid vacation & sick leave

9 paid holidays + discretionary day

Retirement program

Medical and dental insurance

Life and disability insurance

Job summary

The University of Kansas is seeking an Admissions Visit and Event Specialist to coordinate on- and off-campus recruitment events, provide high-touch outreach to prospective students and families during campus visits, and ensure an exceptional visit experience that supports yield goals.

The role also supports broader recruitment by presenting to groups, managing agendas, coordinating logistics, collaborating with KU partners, and staffing events across Kansas and out-of-state, with some

Qualifications

High School diploma/GED equivalency and 4 years of relevant experience OR Associate's degree in communications, Public Relations, Education, or relevant field and 2 years of experience OR a Bachelor's degree in communications, Public Relations, Education, or relevant field.
Experience in public speaking or giving presentations in academic, volunteer, or professional settings as evidenced by application materials.
Effective communication skills evidenced by application materials.
Project management and organization skills evidenced by application materials.
Competency in Microsoft Office (Word, Outlook, Excel, and PowerPoint) evidenced by application materials.

Responsibilities

Plan and implement on-campus and off-campus events as determined by the Assistant and Associate Director of Campus Visits and Events.
Develop event timelines, manage logistics (space, catering, technology), and collaborate with KU partners on programming and staffing; partner with the KU ambassador program.
Create event registration forms, pre- and post-event communications, and track registrations within admissions CRM (Slate) for specific admissions events.
Conduct program evaluation and incorporate feedback to enhance future programming.
Assist with coordination and/or creation of agendas, presentations, etc. to ensure visit and event preparation is complete.
Event budget management and submission of event expenses.
Build content in event portals and Guidebook for presentations and visits.
Coordination of personalized prospective student visit experiences, including Saturday tours and visits outside the traditional daily visit.

Skills

Public speaking

Communication skills

Project management

Organization

Education

HS diploma

Associate's degree

Bachelor's degree

Tools

Microsoft Office

Job description

Position Overview

The Admissions Visit and Event Specialist, reporting to the Assistant Director of Campus Visits and Events, assists in the coordination of on and off campus recruitment events. This person will also assist high-touch recruitment initiatives and visits through personal attention and service to prospective students and families during the campus visit. As the campus visit is the most important conversion and yield strategy, this position ensures the visit experience not only meets but exceeds expectations for prospective students and guests.

In addition, the position supports the overall university recruitment efforts by providing recruitment support through participation in campus visit programming, conducting large and small group presentations, and meeting with prospective students and guests. Some evening and weekend work is required.

More than perhaps any other factor, the degree to which a university attracts and retains qualified students determines the success or failure of that institution. The Enrollment Management division is a key player in this activity and has a profound effect on the institution’s success. Enrollment Management (EM) includes the following functional units: Office of Undergraduate Admissions, Graduate Enrollment Management, Financial Aid and Scholarships, Office of the University Registrar, Student Lifecycle Technology, Enrollment Marketing Communications, and Enrollment Management Services. The division is committed to developing a data-informed, forward-looking, comprehensive enrollment strategy that enables the institution to pursue strategic goals in an integrated and intentional manner.

The Office of Undergraduate Admissions reports to the Vice Provost for Enrollment Management and is responsible for domestic and international undergraduate admissions for freshman and transfer students. The Office of Undergraduate Admissions coordinates the overall recruitment strategy for KU, including travel, high school, and community college relations, on and off-campus events, prospect and inquiry management, and application processing.

In addition to a competitive salary, KU offers great benefits to employees with up to 176 hours of paid vacation per year, 96 hours of sick leave earned per year, 9 paid holidays plus one discretionary day, a great retirement program, medical and dental insurance, life and disability insurance, other benefit plan options and state of Kansas discounts offered by various vendors. KU also offers educational opportunities for employees.

Job Description

50% - Visit and Event Planning and Execution

Plan and implement on-campus and off-campus events as determined by the Assistant and Associate Director of Campus Visits and Events.
Develop event timelines, manage logistics (e.g., space, catering, technology), and collaborate with KU partners on programming and staffing and partners with the KU ambassador program on key pre-and post-event setup and campus tours.
Create event registration forms, pre-and post-event communications, and track registrations within admissions CRM (Slate) for specific admissions events.
Conducts program evaluation and incorporates feedback and results to enhance future programming efforts.
Assists with coordination and/or creation of agendas, presentations, etc. to make sure visit and event preparation is complete.
Event budget management and submission of event expenses.

20% - Communication Coordination

Creates communication and design support for presentations, publications and handouts for visits and events.
Builds out content in event portals and Guidebook.

15% - Coordination of High-Touch Visit Initiatives and Student Recruitment

Works with KU constituents (KU Endowment Association, KU Alumni, KU Athletics, the Provost, and Chancellor’s offices as well as other departments/units across campus) to identify prospective students to provide high-touch recruitment outreach and visit coordination. Participates as a host in prospective visit experiences as needed.
Assists with the coordination of personalized prospective student visit experiences. This includes periodic requests for Saturday tours, and visits that fall outside the traditional daily visit realm.

10% - Student Recruitment

Since this position is primarily on campus, this position will present several times a month throughout the year as an active member of the admissions on-call team for daily visits.
Serve as a resource supporting the daily campus visit program, including one-on-one meetings with prospective students and guests.
Staffs targeted recruitment events that occur on-campus and off-campus (both in Kansas and out-of-state) as necessary.

5% - Other Responsibilities as Assigned

Other responsibilities assigned by the Assistant and Associate Director of Campus Visits and Events.

Position Requirements

Driver’s license required or ability to obtain one at the time of appointment.
Evening and weekend work, along with occasional travel, is required.

Required Qualifications

High School diploma/GED equivalency and 4 years of relevant experience OR Associate's degree in communications, Public Relations, Education, or relevant field and 2 years of experience OR a Bachelor's degree in communications, Public Relations, Education, or relevant field.
Experience that required effectiveness in public speaking or giving presentations in academic, volunteer, or professional settings as evidenced by application materials.
Experience that required effective communication skills as evidenced by application materials.
Experience that required project management and organization skills as evidenced by application materials.
Competency in Microsoft Office (Word, Outlook, Excel, and PowerPoint) as evidenced by application materials.

Preferred Qualifications

A graduate of KU or knowledge of KU academic programs, student services, and admissions processes as evidenced by application materials.
Experience working with student populations such as first-generation, transfer, and non-traditional students as evidenced by application materials.
Understanding of CRM philosophy and knowledge of Slate or other CRM technologies as evidenced by application materials.
Experience creating and designing presentations and event materials with Adobe applications (Illustrator, Photoshop, InDesign), PowerPoint, Canva, etc.
Experience that required learning new information and being adaptable while working independently to meet established deadlines and objectives.
Experience that required excellent interpersonal skills, including effective communication and collaboration with campus partners through event planning and implementation as evidenced by application materials.
Experience that required excellent attention to detail and successful management of multiple tasks simultaneously.

Additional Candidate Instructions