Administrative Associate

The University of Kansas; Lawrence (KS); Presencial; USD 36.000 - 44.000; Jornada completa

Descripción de la vacante

The University of Kansas seeks a Graduate Admissions Coordinator and Scheduling Officer in the Curriculum & Teaching department. This role handles graduate admissions processes, maintains records, and supports degree progression for students.

Key duties include creating class and meeting schedules, coordinating with School of Education, Edwards Campus, Registrar’s Office, and assisting the Curriculum Committee while ensuring accurate catalog information and timely communications with faculty.

Formación

• High School Diploma/GED with 2 years of administrative support experience.
• Experience handling graduate student records and confidentiality.
• Experience with KU policies on graduate study.
• Experience coordinating scheduling and room reservations.
• Experience with Microsoft Office and campus software.

Responsabilidades

• Serve as key contact for prospective and current graduate students.
• Process admissions applications and maintain applicant files.
• Create schedules and reserve rooms with KU offices.
• Take meeting minutes and support department committees.
• Answer department inquiries by phone and email.

Conocimientos

Communication skills

Attention to detail

Organization

Confidentiality

Teamwork

Educación

Bachelor's degree

Herramientas

Microsoft Office

Excel

Slate Application

Qualtrics

Adobe

Descripción del empleo

Position Overview

This position serves as the Graduate Admissions Coordinator and Scheduling Officer for the department of Curriculum & Teaching. The Curriculum and Instruction Program in Curriculum and Teaching offers a variety of degree or licensure choices tailored to meet the needs of individuals.

Job Description

50% - Graduate Admissions & Records

• Serves as the key contact for prospective and current students seeking information about graduate programs in the department.
• Processes admissions applications. Coordinates with the School of Education & Human Sciences graduate records and Graduate and Postdoctoral Affairs regarding application procedures and forms for domestic and international applicants. Maintains applicant files, reviews them for completeness and notifies students of the status of their application.
• Maintains departmental student database.
• Knows graduate-level policies and procedures and shares with faculty and graduate students to assist in students’ successful degree progression.
• Initiates and completes graduate Progress Toward Degree forms, as well as required student forms and petitions for various degree programs. Provides ongoing communication with faculty about these forms and policies.

40% - Department Administrative Support and Scheduling Officer

• Creates schedule and reservations for classes and meetings as requested with the School of Education & Human Sciences, the Edwards Campus, and the Registrar’s Office.
• Serves as support for the department Curriculum Committee.
• Reviews Graduate Catalog copy for accuracy of information.
• Responsible for department meeting minutes.

10% - Other duties

• Receives visitors and answers departmental telephone and email.
• Other duties as assigned.

Required Qualifications

• High School Diploma/GED equivalency and two (2) years of experience in skilled clerical, accounting, auditing and/or administrative support work.
• One year of experience with basic office computer systems.
• Experience working with students, faculty, staff at KU or another college or university.
• Knowledge of KU policies and procedures, especially regarding graduate study.
• Ability to maintain confidentiality of student records, as evidenced by application materials.

Preferred Qualifications

• Bachelor’s degree
• Minimum of two (2) years experience with Microsoft software and other platforms (e.g. Office, Adobe, Excel, Team and Qualtrics)
• Experience with Slate Application and Admissions system, or other admissions platforms.
• Experience scheduling meetings and room reservations.
• Previous experience requiring a high level of accuracy and attention to detail.
• Ability to work independently and as part of a team.

Contact Information to Applicants

Heidi Hallman

[e-mail]

Advertised Salary Range

Starting at $40,000

Anticipated Start Date

Monday December 7, 2026